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Planning Board Minutes 12/16/2009
                                                                                PLANNING BOARD

P.O. BOX 602
(508) 696-4270


DATE:                   December 16, 2009       

TIME:                           7:10 P.M.

PLACE:                  Town Hall Annex

ATTENDANCE:             Aldrin, Peak and Stephenson
ABSENT:                 Duart and Seidman

BILLS:                  Patricia Harris...................................$879.60
MEETING MINUTES:        As referred in the December 9, 2009 Meeting Agenda
                                18 November 2009        m/s/c
2 December 2009        m/s/c
9 December 2009        m/s/c


7:00 PM      Deliberations (Cont): Small Project for Walter Sheble Trust, AP 53A02

The continuation of the deliberations was duly opened at 7:12 PM. Mr. Peak, Planning Board Co-Chairman asked the Board Members to review the revised draft for a final endorsement.

As Board members reviewed the document, Mr. Peak recommended three (3) corrections, which were to eliminate Finding No. 12, to replace the letter (F) in the Decision with the number (6) and to substitute the word “will” with the word “With”.

There being no further comment or discussion, Mr. Peak entertained a motion to accept the written decision as edited. Mr. Stephenson so moved. Mr. Aldrin seconded the motion, and the motion carried.  3/0/0

Mr. Aldrin subsequently moved to close the deliberations. Mr. Stephenson seconded the motion, which motion carried.  3/0/0  The deliberations were closed at 7:20PM.

8:34 PM     Public Hearing – Special Permit Application:  AT&T Mobility Corporation, AP 10A01
Attendance:  Ralph M. Packer, Edward Pare, etc.

Hearing was duly opened at 8:34 PM. Planning Board Co-Chairman, Mr. Peak advised the applicant’s agents that they could not conduct the public hearing without a quorum of four (4) members. Apologies were extended for the late notice and inconvenience.

Mr. Peak recommended continuing the hearing at their next meeting on January 6, 2010, if this was acceptable to Mr. Pare.  Mr. Pare noted a conflict in schedules and asked for a different date.  Mr. Peak asked the Board if they were available on Tuesday, 5 January 2010. Messrs. Stephenson, and Aldrin replied in the affirmative and moved to reschedule the Planning board’s meeting on 05 January 2010 at 7:15 PM in the Town Hall Annex.

After confirming with Mr. Pare that the date and time was acceptable, the Board agreed to reschedule the meeting as previously discussed and moved the motion. 3/0/0.

The Planning Board resumed their regularly scheduled meeting at 8:35 PM

8:43 PM     Public Hearing:  Proposed Amendment of Tisbury Zoning Bylaw s.04.03.13, Accessory Apartment
Attendance:  None

Due to late hour, Mr. Peak recommended continuing the hearing until 5 January 2010 at 8PM in the Town Hall Annex to give Mr. Duart and Mr. Seidman the opportunity to contribute to the discussions.

This being acceptable to the Board members, Mr. Aldrin so moved.  Mr. Stephenson seconded the motion, which motion carried.  3/0/0

The board resumed their regularly scheduled meeting at 8:45 PM.

1.  Emergency Services  Building Committee

Mr. Stephenson learned at the ESBC’s meeting that the contract for the new fire station was going to be signed any day, which required a vacant site. In order to comply with the agreement, the town was going to have to relocate the Town Hall Annex personnel and demolish the building quite possible by the beginning of February.

He understood that Mr. Bugbee’s initial plan was to lease ( 1 ) double wide and ( 1 ) storage container.  Issues with the proposal were that the accommodations were inadequate for the town hall annex functions, and the storage containers were neither secured or temperature controlled.

Representatives from the Board of Health, the Planning Board and Building Dept were requesting two ( 2 ) double wide trailers, with adjustable floor plans, so that annex personnel can configure their own spaces.  Mr. McLean noted that there was sufficient funds to cover costs for the two ( 2 ) double wide trailers and for the site preparation. The question was whether there was enough space for the trailers and the connector road.

There being too many questions and no answers about the requirements for a building permit, a disposal works permit, electrical and plumbing permits, it was recommended that they give themselves a week to assemble the information.

Thomas Pachico, the Health Agent questioned Mr. Bugbee’s figures, suggesting that the quote(s) would be substantially less if the Public Works Department did the work. He offered to secure general figures for the site preparation with local contractors for the bid specifications. Mr. Pachico, Mr.. Barwick (Building Inspector), Mr. LaPiana (DPW Director) all agreed to work together to resolve these issues.

Mr. Stephenson thought they should convene regular meetings to work out floor plan layout. Mr. Peak understood and noted that he did not have an issue with the recommendation. He agreed that it was important to get the views and opinions of the individuals that were going to be impacted by the proposals.

Mr. Packer indicated that he has rented trailers in the past for the operations of his business, and recommended that they check the weight factor for the filing cabinets.

Mr. Stephenson inquired if Mr. Packer wouldn’t mind calling Mr. l Bugbee with regards to the modular trailers. Mr. Packer offered to share what information he had with the town administrator.


1. Suzanne Kennedy, Town Accountant
RE: FY 2011 Budget Plan

2. Tisbury Water Works
RE: Rhonda Backus, Pine Street

3. MV Commission
A.      11 December 2009 Extended Schedule
B.      17 December 2009 Meeting Agenda
C.      Island Wind DCPC (Hearing: December 17, 2009 @ 7:30 PM)

PRO FORM        Meeting opened, conducted and closed in due form at 9:05 P.M.           (m/s/c  3/0/0)          
Respectfully submitted;
Patricia V. Harris, Secretary

APPROVAL:       Approved and accepted as official minutes;

______________  _________________________
Date                    L. Anthony Peak