Minutes
Stow Board of Selectmen
July 12, 2016
Town Building
Present at the meeting that was held at Town Building were James Salvie, Brian Burke, Donald Hawkes, Ingeborg Hegemann and Thomas Ryan.
Also present were William Wrigley, Town Administrator and Maureen Trunfio, Administrative Assistant.
Mr. Salvie called the meeting to order at 7:00 p.m.
Public Input:
None
Chairman’s Comments:
Mr. Salvie announced that it has been declared that the State is officially in a drought. He announced that the Police Department has forms available that would inform them of when residents will be away. He shared a note from Carl Drexler thanking Town Employees, the Cemetery Department and Town Clerk in particular.
Meeting Minutes
Mr. Ryan moved to accept the meeting minutes of the April 12, 2016 meeting with amendments. Mr. Hawkes seconded the motion and it was passed unanimously.
Mr. Hawkes moved to accept the meeting minutes of the June 28, 2016 meeting with amendments. Mr. Ryan seconded the motion and it passed. Ms. Hegemann abstained.
At 7:10 pm Mr. Hawkes recused himself from the Board and joined the audience.
Interview and Appointment of Candidates for Lake Boon Commission (LBC) Vacancy
Richard Cummings, Don Hawkes, Kris Krablin and David Mitrou were present to speak with the Board explaining their interest in serving on the Lake Boon Commission. Conray Wharff, Chair of the LBC and Theresa O’Riorden, member of the Commission were present in the audience. After interviewing all candidates, taking public input and considering correspondence supporting various candidates, Ms. Hegemann favored Ms. Krablin, but the remainder of the Board voted to appoint Don Hawkes.
Mr. Ryan moved to appoint Don Hawkes to the Lake Boon Commission, to serve a three-year term effective immediately through June 30, 2019. Mr. Burke seconded the motion and it was passed. 3:1
At 8:47 the Board took a five-minute recess, after which Mr. Hawkes rejoined the Board.
Discussion/vote to Add Town Treasurer as a co-custodian for the Hale High School Trust, Randall Library Trust and the Randall Relief Fund
Mr. Wrigley advised the Board that it would be good financial management to add the Town Treasurer/Collector, Pam Landry, to the Hale High School Trust, Randall Library Trust and the Randall Relief Fund.
Mr. Hawkes moved to add the Treasurer/Collector as co-custodian for the Hale High School Trust, the Randall Library Trust, and the Randall Relief Fund. Mr. Ryan seconded the motion and it was passed unanimously.
Discuss/vote Chapter 61A property at 241 Boxboro Road- Right of First Refusal
Based on their reading of the statute and the Town’s Ch. 61 Review Process Guidelines, Town Counsel recommended that the Board take a definitive vote whether or not to exercise the Town’s Right of First Refusal at this point in the Chapter 61 process. Mr. Burke stated that he had questions about the process. After discussion the Board voted to exercise its Right of First Refusal.
Mr. Hawkes moved that the Board of Selectmen exercise the Town's options or rights of first refusal under G.L. c. 61A, s. 14, to meet the bona fide offers to purchase the following land:
First, approximately 4.13 acres of land on Boxboro Road in Stow, shown on the Stow Assessors’ Maps as R-19 Parcel 10-3, described in a deed recorded at Book 55650 Page 574, in the South Middlesex Registry of Deeds; and
Second, approximately 4.17 acres, subject to an agricultural lien dated February 24, 2011, comprising a portion of a 5.67 acre parcel on Boxboro Road, shown on the Stow Assessors’ Maps as R-18 Parcel 25, described in a deed recorded at Book 50254 Page 246, in the South Middlesex Registry of Deeds,
And that the Town Administrator be authorized to work with Town Counsel to take any actions necessary to exercise such options or rights of first refusal under G.L. c. 61A, s. 14.
Mr. Ryan seconded the motion and it passed. Mr. Burke voted against.
Discussion/vote to Accept August 8, 2016 Special Town Meeting Warrant
Mr. Hawkes moved to accept the warrant for the August 8, 2016 Special Town Meeting, dated July 12, 2016. Mr. Ryan seconded the motion and it was passed unanimously.
Discussion/vote re: Request for Proposals for Nonprofit Space at Fire Station/Community Center
Mr. Wrigley explained that there will be space allotted at the Fire Station/Community Center for an organization that procures and distributes food to members of the community in need. He recommended utilizing the procurement process and wanted the Board’s permission to develop and release a Request for Proposals to choose the most advantageous applicant.
Authorize Town Administrator/Chair of Selectmen to sign letter advocating for Gleasondale Bridge in 2020 State Transportation Improvement Plan
State Representative Kate Hogan has asked either the Chair of the Selectmen or the Town Administrator to sign a letter to the Boston Metropolitan Planning Organization (MPO) advocating for funds toward the Gleasondale Bridge project in the Massachusetts Department of Transportation’s 2020 State Transportation Improvement Program. The Board voted to authorize the signing of those letters once they’ve been drafted by Representative Hogan and Senator Jamie Eldridge’s offices.
Gleasondale Village residents Jeri Dipietro and Laurel Cohen were present and asked for any assistance that the Town Administrator and Board of Selectmen could offer relating to the bridge project. Detective Sargent Michael Sallese was present and gave a report on traffic conditions in the Gleasondale Village area.
Mr. Hawkes moved to authorize the Chair and the Town Administrator to sign the letter drafted by Representative Kate Hogan and Senator Jamie Eldridge addressed to the Boston Metropolitan Planning Organization advocating that the Gleasondale Bridge Project be included in the 2020 State Transportation Improvement Program. Mr. Ryan seconded the motion and it was passed unanimously.
At 9:45 p.m. Mr. Wrigley left the meeting.
Town Bounds Perambulation
The process of confirming town boundaries is a task which falls under control of the Selectmen. At a prior meeting, Mr. Burke has inquired whether the 2015 perambulation of town boundaries had begun. It was reported that no work had been completed on the 2015-2020 perambulation to date. Mr. Burke has agreed to organize the effort moving forward and the Selectmen all agreed to help complete the efforts.
Liaison Re-assignments
It was decided that Mr. Hawkes will continue to serve as liaison to Planning Board, Minuteman Advisory Group on Interlocal Coordination (MAGIC), and Boston Metropolitan Planning Organization (MPO) and Metropolitan Area Planning Council (MAPC). He will become liaison to the Council on Aging.
Ms. Hegemann will become the liaison to SMAHT and will serve as liaison to Recreation.
Liaison Reports
Ms. Hegemann reported that SMAHT will hold a public forum regarding Ch. 61A property at 241 Boxboro Road on Wednesday, July 20th at 6:30 p.m. She mentioned that SMAHT had received a public records request from Attorney Hill regarding the same property.
Mr. Ryan made a motion to adjourn the meeting at 9:59 p.m. Mr. Hawkes seconded the motion and it was passed unanimously.
Respectfully submitted,
Maureen Trunfio
Administrative Assistant to the Board of Selectmen
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