Elementary School Building Committee
Wednesday February 25 2009
7:00 pm
TOWN BUILDING
Minutes
There being a quorum the meeting started at 7:05.
Attendance: Ellen Sturgis, Amy Finkel Hastings, Lynn Colletti, Stephen Quinn, Craig Martin, and Michael Wood, Paul Griffin(CMS).Absent: Gary B.
Announcements: None
Minutes of 2/2/09 – Craig M. to make modifications to announcements, OPM Contract, Enrollment and Fundraising
Acceptance of minutes from 2/2/09 as amended. Stephen moved, Michael seconded 6-0-0
Architect responses to RFS reviewed: Paul of CMS provided ESBC with 3-architectural matrix (matrix outline determined by MSBA) See attached (MSBA received a rough draft 2 weeks prior to the 3/3/09 DSB meeting. MSBA received the final draft at a later date but before 2/24/09.)
1. RFS required categories of work
2. MSBA reference check
3. RFS additional requirements
ESBC – Amy, Craig, Michael, Ellen and Gary reviewed the architectural RFS submissions. Ellen asked them to review their top three choices
Amy-SMMA, Tappe, Flansburg
Mike – Design Partnership, Dore & Whittier, SMMA
Ellen – SMMA, Flansburgh, Kaestle Boos
Craig – Flansburgh, SMMA, Tappe
Gary – SMMA, Tappe, Design Partnership, Kaestle Boos
Steve – SMMA
Lynn – Design Partnership
After additional insight from CMS and general discussion the field was reduced to (in alphabetical order) Design Partnership, SMMA, Tappe. CMS suggested that the ESBC, regardless of the chosen architect, establish up front that, any and all statements regarding the project be directed through the ESBC.
Enrollment: MSBA to send enrollment forms to Michael Wood on 2/25/09. To be completed and sent back as soon as possible. CMS and Michael Wood to have a conference call with MSBA to finalize discrepancies.
Selectmen Meeting: On 2/24/09 the Stow Selectmen suggested creating a boxed area on the tax bill for donations to the school project. The ESBC to discuss the matter at a future date.
Fundraising: CMS to continue discussing fundraising issues with MSBA. MSBA is checking with legal on this issue. Note: It is the first time MSBA has had any questions relating to fundraising.
There is a question on whether it is reasonable to funnel donations to the base project or to direct the donations to items which MSBA considers non-reimbursable.
It may be possible to utilize CPC money for new community recreational purposes.
OPM Contract: As of this meeting the OPM Contract has not been sent in to MSBA. Michael Wood and CMS will continue to work with MSBA on this issue.
MSBA DSB meeting: Michael, Ellen and Craig will be ‘voting representatives of the community’ at the March 3 2009, MSBA Designer Selection Board (DSB) meeting. No minutes required. The voting representatives of the community will report back to ESBC at the next ESBC meeting.
Public Comment: Bill had clarifying questions on the three matrix reports by CMS. Bill also strongly suggested his desire for a pitched roof. CMS suggested a 50 year architectural shingle roof over a pitched seam roof which is noisy in the rain and requires a craftsman to install.
Next Meeting: to be set following DRB
Craig motioned to adjourn at 8:55pm
Amy seconded 6-0-0
Minutes respectfully submitted by Lynn Colletti 2/25/09
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