ELEMENTARY SCHOOL BUILDING COMMITTEE MEETING MINUTES
July 14, 2008
7pm Town Building
COMMITTEE MEMBERS IN ATTENDANCE: Amy Finkel Hastings, Ellen Sturgis, Lisa D’Alessio, Michael Wood,
Stephen Quinn, Craig Martin, Gary Bernklow. Absent: Lynn Colletti, David Korn, Greta Morgan, Greg Irvine
Announcements: none
APPROVAL OF June 6, 2008 MINUTES
MOTION
Ellen made a motion to accept minutes of April 28, 2008, seconded by Steve VOTED AND PASSED. (Gary
abstained)
MSBA update
1. Michael has been in contact with George Driscoll, MSBA attorney, on ICC issues: confirmed by Mr.
Driscoll and town counsel that issues concerning eligibility of other 2 towns to apply for MSBA funding
in the future will not be an issue.
• School Committee has approved and signed the ICC and the Memorandum of Agreement (MOA) drawn up
to clarify Stow’s ownership of the project. BoS has approved the ICC and is short one signature and will
sign the MOA after ESBC discusses it at tonight’s meeting. MOA was modeled after a similar agreement
used for the Hale project years ago.
• MW will submit ICC after last signature is obtained this week.
• With Stow confirmed as the lead on the project, MCPPO question is still an issue if we want to
use CM at Risk. May need to ask Stow TA to get certified or determine for sure whether the district
representative will fulfill the MCPPO requirement. Once MSBA is engaged, we will address this question
with them.
2. Michael confirmed that future from project payments from MSBA will be made to NRSD and then
credited to Stow’s assessment. MSBA guidelines say that payments will be made as the project progresses,
so there should not be any large lump sum payments.
3. OPM RFQ final document has been posted by MSBA.
• MSBA is now using the term RFS (Request for Services).
• Amy has compared draft to our document and while we are waiting for approval to post our OPM RFS,
Michael will work on completing the RFS template and Amy will work on revising the criteria sheet to be
used in choosing candidates.
• MSBA needs to OK our posting, so Michael will call Mary Piccatti to inquire about it this week.
• Amy, Craig, Michael and Steve will be the group choosing candidates to be interviewed, based on
their areas of expertise. (will the same group be interviewing them?)
• MSBA guidelines suggest a short list of 3-5 candidates to interview. Will need to submit the
committees rankings to MSBA.
Preliminary dates chosen:
• 7/28/08 – ESBC meets to review OPM RFS draft to post
• 8/04/08 – meet to approve/vote on RFS?
• 8/06/08 – have RFS completed to submit to Central Register
• 8/13/08 –OPM RFS runs in Central Register/ ad in Stow Independent
• 8/21/08 – information session at Center School (before school begins)
• 9/03/08 – deadline for candidate submissions.
Beacon Villager Letter to Editor
• Due to the timing on newspaper deadlines, Ellen decided, without consulting ESBS members, to
submit a clarification of an article in The Beacon Villager that implied Stow was moving ahead without
MSBA funding. Committee agreed that she was prudent to do so and thanked her for getting it done.
Update Checklist (submissions)
• Amy will update and send to attach to these minutes.
Update Action Items
• Ellen will update and send to attach to these minutes.
Next steps
• Michael and Amy work on RFS and criteria sheet
• Michael getting last signature on ICC and subitting ASAP
• Michael checking with Mary Piccatti at MSBA about approval to post for OPM RFS.
Next Meeting: Monday, July 28th – primarily to approve OPM RFS posting.
MOTION
Michael made a motion to adjourn at approximately 8:30pm, seconded by Amy.
VOTED AND PASSED (Unanimous).
Respectfully submitted,
Lisa D’Alessio
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