Elementary School Building Committee
Monday, September 24, 2007
7:00 pm
TOWN HALL
Minutes
There being a quorum the meeting started at 7:05.
Attendance: Ellen Sturgis, Amy Finkel Hastings, Lynn Colletti, Stephen Quinn, Craig Martin, and Michael Wood. Gary Bernklow arrived 7:38 pm.
After a discussion about who should take minutes we agreed that we would rotate them among the members. Michael agreed to start.
There were no other announcements. Amy and Ellen met to discuss co chairs and discussed alternative energy options. Amy is looking into Green Energy, the collaborative for high performing schools. She will research how to meet the criteria to get 2% on the reimbursement. She showed the team the checklist. Green is for all schools. The blue are is if you want to go “green” for the points. You can get 1.5 percent for thirty points and 2% if you get 34 points off the list. The innovative community use is also of interest. We briefly discussed the different ways to accumulate the points. Ellen mentioned she picked up material on geo thermal materials.
Ellen moved, Craig seconded, to accept the minutes as drafted. 5-0-1. (Wood)
Steve moved Ellen and Amy as co chairs, Second by Craig, to be co chairs. 5-0-1 (Wood)
Fundraising – Ellen met with Greta Morgan, Eleanor Recko and Chris Donovan about fundraising. They are interested in pursuing this on behalf of the committee. They discussed the general goal. Gretchen was very confident of reaching a $3,000,000 goal. Ellen thought that there should be an Associate member and they should start a 501c3 for the purpose of fundraising. Ellen will assist in the 501c3 process and then they will be off and running.
Working backwards:
ESBC Draft timeline (as of 9/24/07)
In hand: Conceptual Master Plan
1. RFP for Owner’s Project Manager (OPM): NOW 2 week posting/ one month
2. Discuss pre-engineered options with OPM
3. Develop Architect RFP/Post (with OPM) one month
4. Submit request to Inspector General on CM at Risk
5. Discuss/decide on CM at Risk: committee with OPM & Architect
6. Schematics by architect steps 4-6 concurrent: 2-3 months
7. If approved, RFQ for CM-at-Risk (Construction Manager at Risk)
8. Hire CM at Risk at 30% completion of drawings
9. Design/development approx 4 months
10. Construction documents 3 months
Start community education/outreach in this time frame
Education for the committee
- What is Construction Manager at Risk?
- We need to discuss the pre engineered construction concept.
- What are the qualifications are needed for an OPM (Owner’s Project Manager)
Issues
We are probably looking at a fall town meeting.
Craig has a little more homework to do on whether there will need to be a waste water treatment center. If we increase the demands on existing septic systems we increase the wellhead protection zone.
We discussed the status of the MSBA visit. Ellen and Michael confirmed something in writing will be sent sometime at the end of October. Another visit from MSBA may come before December.
We discussed the value of Construction Management at Risk.
Our next meetings will be October 1, 2007; October 15, 2007; October 29, 2007
We discussed asking for Associates with fundraising, pre engineering experience, education, green, public relations and liaisons with town groups. We agreed that three was a good number.
Moved by Craig that we post for three associates to join the ESBC, seconded by Gary, 6-0-1.
Action Items
1. Michael volunteered to draft on RFP for OPM. He will share with Bill Wrigley and then bring back to this group.
2. Michael will contact Salem, Quincy and Newton School Superintendents to discuss Construction Manager at Risk.
3. Craig will talk with Steve Cohen, the fire Marshall, who is adding on to the fire safety building for the fire safety building.
4. Ellen will talk to Bill about 501 c 3.
5. Ellen will discuss with Bill about construction manager at risk process.
6. Gary will draft first article for next week.
7. Steve will talk to the Waltham State Representative about a pilot project he believes was similar to construction management at risk.
8. Lynn will talk with Inspector General about CM at risk.
9. Amy will continue to pursue the GREEN qualities for new construction.
Gary moved to adjourn, Steve seconded. 9:15 p.m. 6-0-1
Respectfully Submitted,
 [Marker]
Michael L. Wood
Superintendent of Schools
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