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Rutland Development and Industrial Commission
Meeting Minutes –6/15/2016
Community Hall Annex
Meeting opened at 5:55PM. Attending: Mike Sullivan, Doug Briggs, Tom Dufault, Mark O’Clair, Michele Van Reet
- Review and approve minutes – Minutes of meetings on 11/20/2015, 12/5/2015, and 12/10/2015 reviewed. Dufault motioned to accept the minutes as presented, Briggs seconded. Motion passed unanimously.
- Tree Cutting – Dick and Mike met with someone 6 weeks ago, but they have not received a call back yet. Mike wants to solicit three (3) foresters to put in a bid to cut trees at th e Rutland Heights property. Dick will meet with the foresters to explain the work we want done. Briggs made a motion to have Mike and/or Dick meet with foresters to solicit bids on the tree cutting services. Dufault seconded. Motion passed unanimously.
- Roadway – Missing CAD drawings are an issue in getting the roadway certified. Pare put it out to bid on our behalf. Dufault suggests hiring Jarvis Land Survey (Shrewsbury); they have the proper certification. Jarvis will charge $4,200, which was the lowest bid submitted to Pare. Tom will ask Jarvis to rewrite the contract with us instead of Pare. Tom will also ask Attorney Paul Cranston to send a letter regarding breach of contractual obligations to Pare. Briggs motioned to authorize Tom to enter into agreement with Jarvis and follow-up with Attorney Cranston. O’Clair seconded. Motion passed unanimously.
NEW BUSINESS –
- Briggs wants to expedite the HPPD Review Board. We need to make sure that we have zoning and a process in place to expedite/facilitate permits and authorizations prior to another bid attempt. We will discuss the HPPD reuse plan and make any changes/updates as needed.
- New Business – Documentation storage. We need to request physical and electronic storage systems for RDIC documents, maps, files, etc. Mark will ask Margaret about the issue.
Environmental/Wetlands – Mike has reached out to Barton twice for EnviroTech reports, but has not heard back yet. We could extend the pipe to the pond to eliminate the wetlands issue.
Tasks: Dufault –roadway and HPDD documents to members; Sullivan – follow-up with Dick Williams/Forester; Van Reet – HPDD review board member info; O’Clair – data storage.
- Next meeting: Wednesday, 7/6/2016 at 6:30AM at Community Hall Annex.
- Briggs motioned to adjourn. Van Reet seconded. Unanimously adjourned at 6:35PM.
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