Town Of Rutland
Planning Board
Minutes 4/10/18
This meeting was recorded for the secretary’s records.
Location: Town Hall Annex 246 Main Street
Open: 6:37pm
Present: Norm Anderson (chair), Marilyn Sidoti, Shawn Moore, Tim Nahrwold, Dick Williams, Ron Barron (town planner)
Guests: James Soucy, Mike Sullivan, Carol Martens, Julian Votruba, Michael Votruba, Justine Votruba
Technology: The board would like a large video screen for the planning board office to view plans from a PDF. Dick made a motion to have Norm ask for funding from the IT for this this project. If IT will not fund the project, the board will revisit possibly paying for the project out of the administrative account at our next meeting. Tim 2nd, all in favor. The board is looking for a large monitor, monitor mount, graphics card and various cables costing approximately $836.
Minutes: The board reviewed the minutes from the 3/27/18 meeting. Tim asked if we needed to do anything else with Dan Travers. Laurie has been in contact with Mr. Travers and he has the information he needs. The board suggested he contact both DPW and the Conservation Commission. Shawn moved to accept the minutes with 1 correction. Dick 2nd, all in favor.
Building Permit Application Checklist: William Cassanelli, building inspector, recently sent out a new building permit checklist to several departments. It is now required that the Planning Board sign off before Building Permits are issued. Mr. Anderson felt it would slow down the permitting process if there had to be a vote of the board before every sign off. He proposed having one person designated to sign. Discussion ensued. Dick made a motion that the building permit application checklist can be signed off solely by the Chair (or Vice-Chair in the Chair’s absence) unless the chair or vice-chair refuses to. If they refuse to sign, then it will be considered by the full board at a regularly scheduled meeting. Tim 2nd, all in favor.
Notice of Decision for the Special Permit for Lussier’s Self Storage Facility at 232 Barre Paxton Road: Ron drafted a notice of decision which the board reviewed. Discussion ensued about whether Rock Maples should be specified as a condition of approval. While it would be preferred by Mr. Williams and the applicant was agreeable to this, it was determined it would not be a requirement. Norm wants there to be good screening trees. Dick suggested a condition of approval be added that states, “The property owner shall be responsible for the maintenance of the detention pond.” It was also suggested that the Conservation Commission should enforce this. Marilyn made a motion to sign the decision with the added statement about the detention pond. Shawn 2nd, all in favor.
Norm will file the decision with the town clerk on 4/11/18. Laurie will send out notices to abutters.
Public Hearing Special Permit Application to create 1 estate lot at 314 Main Street submitted by JM Soucy Contracting Inc.:
Present: Norm Anderson (chair), Marilyn Sidoti, Shawn Moore, Tim Nahrwold, Dick Williams, Ron Barron (town planner)
Guests: James Soucy, Mike Sullivan, Carol Martens, Julian Votruba, Michael Votruba
Open: 7:16pm
Mr. Anderson read the legal ad. There was a previous special permit for an estate lot. They are adding land to it and thus as asking for a new special permit to supersede the old one. The board reviewed the plans. They are taking 2 lots and making it into 1 estate lot. Discussion ensued. Mike Sullivan noted that he saw no issue with the board granting the special permit. The board agreed.
Dick motioned to close the public hearing. Shawn 2nd, all in favor.
Close: 7:37pm
Shawn made a motion to grant the special permit for the estate lot at 314 Main Street submitted by Soucy. They discussed using the old notice of decision from 5/9/17 for conditions of approval. There are no common driveways on this decision. This decision will focus just on lot 4. Marilyn 2nd Shawn’s motion, all in favor. The board will work on the notice of decision at the next meeting scheduled for 4/24/18. Julian requested that the plans from 12/28/17 be referenced in the notice of decision.
Tim requested an updated construction plan for Spruce Hill Estates. Jim said that he would get that to him. Norm asked for it on a small size paper for easier viewing. Dick would like a PDF.
Public Hearing Special Permit for 3 Applications to create 3 estate lots on Campbell Street submitted by Michael & Justine Votruba, Julian & Karen Votruba, and J&K Ventures LLC. :
Present: Norm Anderson (chair), Marilyn Sidoti, Shawn Moore, Tim Nahrwold, Ron Barron (town planner)
Guests: Carol Martens, Julian Votruba, Michael Votruba, Justine Votruba
Dick Williams recused himself.
Open: 7:45pm
Mr. Anderson read the legal ad. The board reviewed the plans. Norm feels lot 2 is straightforward. Michael and Justine already have a street address and are paying taxes on this 60 acre parcel. They need the permit since the lot changed shape. The driveways are already built. There are no common driveways. There is illusory frontage on this parcel. Planning board meeting minutes from 12/26/17 were referenced. There was a straw vote taken at that time and Tim had stated that, “as long as lot 2 is an estate lot he would be willing to approve the special permits for lots 3 and 4 as estate lots as well.”
Marilyn moved to close the public hearing. Shawn 2nd, all in favor.
Closed: 7:56pm
The conditions of approval for the special permit were discussed. According to DCR, 200 feet near the pond is non-buildable land. This water is a tributary to a reservoir. The board feels that DCR will be regulating this area and they do not need to place further restrictions.
Marilyn made a motion to grant the special permit for the 3 estate lots on Campbell Street submitted by the Votrubas and J&K Ventures. The permit will be for Lot 2 located at 68B Campbell Street, lot 3 located at 72A Campbell Street, and lot 4 located at 74 Campbell Street. Tim 2nd. Norm, Tim, Marilyn and Shawn voted favorably. The board will work on the notice of decision at the next meeting on April 24th.
Acceptance of Bear Hill, Bear Hill II, and Brintnal Estates: There are no new Quinn reports on updates of as builts for Bear Hill. In the Gill report it said that the guard rail brackets need to be bolted not welded. There were bolt holes already present. Norm noted that they were welded in such a fashion that the bolt holes do not line up. Norm has physically driven up there and has not seen any improvements. There are no drill holes in some of the bounds. The land will need to be resurveyed. There was question as to what is considered Bear Hill and Brintnal. Abby Benoit requested a the planning board give their recommendation and comments to the Board of Selectman by April 20th on the acceptance of the Grizzly Drive, Arrowhead Drive, Clealand Circle and
Horizon Road. Dick asked about an HOA for the water infiltration to be paid for the residents. Bear Hill has as builts with 90 deficiencies. Bear Hill II has no turn around. Bear Hill financial account is in the red $3,504.89 if you take out the KP Law invoice.
Tim made a motion for Norm to send a letter to the select board stating that the Planning Board does not recommend the acceptance of the roads in Bear Hill, Bear Hill II and Brintnal along with supporting documents (Quinn Report, Gill Reports, and Financial Reports). Dick 2nd, all in favor.
Glenwood Place Potential Extension of Public Way: Norm has not spoken to Gary. He has heard that Gary is not opposed to accepting the 374 feet provided there is a turnaround. Dick said Gary also wants the ditches filled. Selectman Skip Clark had said the turnaround should be big enough to turn the grader around in. This will make it big enough for a fire truck to turn around as well. Clea Blair did not actually submit a petition to lay out the way for Glenwood Place.
Central Tree Sidewalks: Mr. Williams would like to see this issue resolved before Gary (DPW) retires in December. Dick would either like the sidewalks built or he would like the $8000 from Mr. Blair put into an account saved for the sidewalks.
Business Meeting: Tim and Dick would like a business meeting set up. General discussion ensued. Dick would like to see one affordable house go up for every 5 houses built. Dick asked Ron to research inclusionary zoning bylaws. Ron has only heard of it in the past for condos and rental housing. Ron will do some research to see if it can be done in subdivisions. Dick is referring to 40B. Norm believes you cannot use the 40B law for a subdivision. Norm is hopeful that the Planning Board will get a full time planner. He thinks it would be best to just hold a preliminary business meeting to make a list of projects for the planner. The board agreed.
Dick made a motion to adjourn. Tim 2nd, all in favor.
Closed: 9:04pm
Respectfully submitted,
Laurie Becker, Secretary
Minutes approved on 4/24/18
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