RUTLAND PLANNING BOARD
MEETING MINUTES
September 13, 2016
Opened: 6:34P.M.
Present: Norman Anderson, Marilyn Sidoti, Richard Williams, Addison Redfield
Excused: Timothy Nahrwold
Present: Julian Votruba
Review Minutes: Tabled to end of meeting.
MOOSE CROSSING SURETY BOND REDUCTION PHASE I REQUEST:
Julian Votruba stated that Kevin Quinn of Quinn Engineering inspected everything. Julian would like to get Phase 1 on the acceptance roster. He is requesting a bond reduction from the Board.
Form 1 certificate of completion was submitted. Julian plans to attend the 9/27 meeting to request a bond reduction on Phase 2.
Discussion ensued. Julian stated that 1,550 feet of roadway is 100% complete. Top coat and berm will be needed.
Question raised: How would DPW know where to start plowing?
Julian responded that he is just looking to see if it would be possible to do this. If not, he will look into completing this in the springtime.
Chair and Board would like to have Gary Kellaher, DPW, input in writing.
Chair entertained a motion to reduce the required surety on Moose Crossing, Phase I, to
$2,212,50, Dick so moved, Addison 2nd, all in favor.
Chairman Anderson will write a letter to say that the Board approved the bond reduction so Julian can take it to Spencer Saving Bank.
Julian stated that Kevin Quinn will speak with Gary Kellaher.
Meeting recessed at 7:03pm for public hearing continuation on 333 Main Street Estate Lot request.
Meeting reconvened.
Discussion after public hearing on 333 Main Street Estate lot:
- Marilyn moved to approve the estate lot at 333 Main Street/122A as a special permit, Dick 2nd, all in favor.
- Dick moved to endorse the ANR, Addison 2nd, all in favor.
Chairman will write up the certificate of action and will bring it to the next meeting.
102 Main Street special permit notice of decision:
- Reviewed and discussed.
- It was brought to everyone’s attention that the Board might not have received money from Mr. Blair. Chairman Anderson will check his spreadsheet to see if money was received in the amount of $700.00.
- Jeff Bagg, planner, will prepare an overview for the application process so Mr. Gary Kellaher, DPW, Building Inspector, Engineer, etc. can offer the Board advice before a public hearing begins. Discussion ensued.
Dick moved to sign, Marilyn 2nd, all in favor.
Bear Hill: Chairman stated that he went with Kevin Quinn and Carl Hultgren to look at the pavement. Mr. Blair apparently contacted Holden Trapp Rock to get a final coat on the base estimate. Holden Trapp Rock will only put on the final coat if the base coat is ground up. The Board agreed that Mr. Blair should have contacted the Board first regarding putting the pavement. Board should not have found out 3rd hand.
Chairman did speak with Mr. Blair. It will cost $400K to put on the final coat.
Chairman also went with Kevin Quinn on Monday and saw that parts of the binder course are cracked. Quinn spoke with Chairman afterwards. He, Gary Kellaher and Mr. Blair are going to the site on Thursday to come up with an agreeable solution. There is a lot of heavy traffic on this road.
Chairman also stated the Mr. Blair is planning to bring back Miliken Brook soon. Dick Williams wants access out to Route 68.
Special permit for common driveway/Brintnal Estates:
Chairman stated that Mr. Blair said the Board okayed the 2 lots he is building on and that
he got site approval. He now wants to create a common driveway for 3 houses. Discussion
ensued.
Reference: 6/14/16 minutes
Discussion ensued.
New Business (Dick Williams):
- Bushes missing at Treasure Valley I Solar Field (never grew). Item 13 was referenced in Treasure Valley I Solar conditions.
- Code for phone – Resolved
- Brice Lemon Estates Special Permit: Selectmen asked Dick if old plan was voted on to eradicate do the wells going in make it a major change? Discussion ensued regarding old vs. new plans. If Quinn is using the revised plan can old plan be allowed as well? Chairman stated that revision of plans would have nothing to do with special permit. Can these be used simultaneously?
- Was public hearing held on modification? The plan showing the wells is nothing more than a requirement of DEP to have the applicant provide an alternate plan. Mr. Blair never submitted this plan to the Board. Dick will call Muriel Stone at DEP.
- Pumping Station: Could PB write up an article to not allow these moving forward.
Dick stated that this was the charge of the sewer commissioner.
- Sprinkler System/New Homes: Dick stated that he was asked to add this to our subdivision regulations or zoning regulations.
Agenda item for 9/27/16: Seth Knipe, Acting Fire Chief regarding sprinkler system new homes. New recommendations need to be set up to have a better reporting system.
Mr. Jeff Bagg, Planner, suggested that Mr. Knipe could check to see what other towns are doing and advise the Board.
Map of streets in Rutland: Jeff presented the preliminary drawing to the Board. He will print 1 or 2 copies and bring to the office next Tuesday for all to look at.
Susan Ducharme, Secretary: Chairman read Susan’s resignation letter to the Board. She will be retiring effective 10/31/16. She stated that she has enjoyed working with the Board over the last 18 years. Discussion ensued.
Central Tree Sidewalks: These have still not been put in. Sidewalk was supposed to be done by mid-July.
Jeff stated that he met with Gary Kellaher and Clea Blair, Jr. Mr. Blair informed him that he is still on board and agreed amount of $8,500.00.
Jeff emailed him again three weeks ago. Gary Kellaher calculated that his department could potentially cover the materials but not the entire project. He would go with his crew this fall. Other option would be to request monies at a town meeting to assist with the completion of the project.
Review minutes:
8/23/16 regular meeting minutes: Dick moved to approve, with corrections, Marilyn 2nd, all in favor.
8:23/16 public hearing Carewell Dental/Main St.: Addison moved to accept, Marilyn 2nd, all in favor.
8/23/16 Charnock Hill and Brintnal Drive consolidated public hearing with tree warden and planning board: Addison moved to accept, with corrections, Dick 2nd, all in favor.
Jeff cautioned the Board that moving forward they should discuss what they want to approve and have in the minutes and pay more attention to motion and votes especially with special permits, etc.
Adjourn: 9:04pm
Addison moved, Marilyn 2nd, all in favor.
Respectfully submitted,
Susan R. Ducharme
Secretary
SD/abm
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