Rutland Planning Board
Minutes
January 11, 2011
Present: Norman Anderson, Dick Williams, Lester Grace, Tim Nahrwold
Excused: Stephanie Bacon,
Staff: Steve Parker, Susan Ducharme
Guests: Addison Redfield
Meeting opened at 6:40pm
- Review minutes of 11/32/10:
Minutes were reviewed. Dick moved to accept, with corrections, Tim 2nd, all in favor.
2. ANR’S:
- No plans this evening.
- Old and New Business:
- Invoices:
- Check received from Clealand Blair, Jr. in the amount of $13,000.00 to pay Cullinan for past invoices:
Chairman stated that he received the check from Mr. Blair, entered it into the Administrative Account and gave to Cullinan Engineering. Initial invoice was for
approximately $19,000.00. Both Cullinan and Mr. Blair settled on $13,000.00.
- Quinn Engineering outstanding invoice for part of subdivision review/
$157.50:
Chairman stated that Jackie O’Brien inadvertently submitted the check to Cullinan instead of Quinn. Chairman stated that he resolved this and will have documentation
for next meeting.
Of note: Chairman stated that the Board is still waiting for additional payment from Mr. Blair in the amount of $15,000.00.
- McAllister Estates Public Hearing continuation: 1/25/11 at 7:00pm
Dick moved to continue decision on definitive subdivision plan and open space special permit. Extension to review: 6/30/11. Also discussed was the fact that a 4 out of 5 vote would be needed for the special permit and 3 out of 5 for the subdivision. The Board will defer to Mr. Blair as he has a right to have 5 people voting (Stephanie Bacon is out on maternity leave). Steve informed the Board that Both Attorney Kiritsy and Hannigan Engineering will be present at the hearing continuation on 1/25/11.
Of note: Steve Parker nor the Board has seen the new plan yet.
Discussion ensued to include the possibility of holding a hearing on the subdivision first, (after the Board sees the new plan) and continue the special permit to another hearing date. Steve will look into this before the next meeting at which time a decision will be made by the Board.
- Bear Hill Bond Reduction:
New bond reduction estimate is $792,446.83. There is a 10% contingency inflation fee of $63,000.00 and construction administration fee of $95,000.00 (includes bridge and paving). Initial bond was over a million dollars.
Chairman stated that he was at the site and they have been putting in drainage culverts, and crushed rocks behind the houses. Also, at the end where the pump station is the Board required a turn around and there is money in that for this and infiltrator and retaining wall.
Board also referenced “boulder slope” and highway spec requirements.
Steve will call Quinn Engineering to clarify “what” and “where”.
Dick moved to accept the reduction of the bond on Bear Hill, Lester 2nd, all in favor.
- Selectmen seeking acceptance of Morris Lane (Jim Soucy, Fieldstone Estates:
Reply is needed by 2/7/11. This will have to wait for town meeting in May, 2011.
The Board is not ready to recommend acceptance at this time. A final inspection needs to be done and approval of the “as built” plans. Steve will notify the Selectmen of this.
- Capital Improvement Plan request:
Dick Williams thinks the Board should ask for $500,000.00 for traffic design in Rutland. Steve suggested the Board put an agenda item down and discuss (a list the Board puts together) to have a working paper when the Board requests a Selectmen Liaison to come to a Planning Board meeting to advise the Board.
The Board was advised to do a strategic plan (a 1 to 5 year plan) and put down their goals and objectives. Some ideas included panoramic/aerial/pictorial views on open space.
Agenda item: 1/25/11 – Short and Long Range Planning Discussion.
- Memo from Carl Hultgren, Quinn Engineering, on bridge capacity at Bear Hill
(9000 lb. capacity).
After a lengthy discussion, it was decided that this is not a Board concern. Steve will forward memo to Fire Chief, Tom Ruchala, asking him to send one of his trucks to see if it can or cannot go over the bridge and to provide written documentation to the Board. The Board will then forward the information to the developer.
There being no further business the meeting adjourned at 8:05pm
Dick moved, Lester 2nd, all in favor.
.
Respectfully submitted,
Susan Duchame
Secretary
SD/abm
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