Rutland Cable Advisory Committee
Meeting Minutes – March 26, 2019
Members present: Chairman Paul Mattson, Peter Craine, Christian Santillo.
Members absent: None
Guests present: None
Meeting was called to order by chair at 6:01 PM.
Meeting Minutes
Meeting minutes from February 13, 2019 accepted, unanimously [Motion: Christian; 2nd: Paul] at 6:02 PM.
Bills and Accounts
Paul presented a Treasurer’s report. Total expenses were $10,150.88, including salaries, since the last meeting.
$8,369.65 was the payment to the Town’s General Fund for insurance, taxes, electricity, and other expenses related to the Committee’s use of the library space.
The payment to Guertin Graphics ($30.50) as for the Town Administrator’s name plate for his seat at the Select Board’s table.
The $59.49 “Paul Reimbursement” was for printer ink.
The $99.00 “Paul Reimbursement” was for a verizoom for the new camera.
We noted that Charter’s monthly bill increased by $0.50.
Financial report was unanimously accepted as presented [Motion: Peter; 2nd: Christian] at 6:06 PM.
Old Business
Equipment Installation
[Ed: After our last meeting the Town Administrator determined that the Committee was allowed to award the entire bid, even though the cost was over $50,000. Our initial “good faith estimate” was sufficient documentation. Based on the previous meeting’s votes, Paul awarded equipment to 1 Access Media and installation to Unique Media Systems.]
Installation has begun! The Committee reviewed the work performed so far and examined the equipment.
New Business
New “control” computer
Paul received a quote from Dell for a new computer for the control room. The Committee discussed the configuration and recommended the following changes:
- The system needs a monitor. Peter recommended the Dell 27” ultrasharp 4K monitor. He has recently ordered a couple and has been very impressed.
- Perhaps 32GB of RAM will make the system perform better?
- Should we have a DVD-RW or Blu-Ray drive? We decided it was unlikely that we will ever need to produce Blu-Ray disks. DVD is fine.
- Need “lots” more hard drive.
The Committee voted unanimously to allow Paul to finish configuring and purchase a computer with a cost of up to $2,500. [Motion: Peter; 2nd: Christian] at 6:38 PM.
FY20 Budget
Paul will appear before the Finance Committee on April 4, 2019, with our budget recommendation. The FY19 budget was $130,000; but the new equipment was the reason for that large budget. Paul suggested $60,000.
Discussed other equipment needs/wants. 1 or 2 ore cameras? What if we need to replace the TriCaster? Peter will get TriCaster prices so we can better plan.
Fast calculations show a known need for $47,000 ($12,000 for library gift fund, $26,000 in salaries, $9,000 for Town expenses). We should leave some room for:
- BayPath to build the Town Administrator desk
- 2 Cameras + Tripod + Verizoom is approximately $4,700
The Committee decided to purchase the cameras in FY19. We have enough left over for that.
We will consider funding a new TriCaster next year.
The Committee voted unanimously to set the FY20 budget to $65,000. [Motion: Peter; 2nd: Christian] at 7:27 PM.
Next Meeting
The Committee’s next meeting is scheduled for 6:00 PM on Wednesday, April 24, 2019.
Adjournment
Meeting adjourned, unanimously [Motion: Peter; 2nd Christian] at 7:32 PM.
Respectfully submitted,
Peter Craine
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