Board of Selectmen Minutes
December 7, 2015
Rutland Public Library
6:00 p.m.
Present: Leroy Clark, Sheila Dibb, Wayne Walker, and Margaret Nartowicz, Town Administrator.
Absent: Stephanie Bacon, Michael Pantos
Amendment (1/26/2016):
Present: Leroy Clark, Stephanie Bacon, Wayne Walker and Margaret Nartowicz, Town Administrator.
Absent: Sheila Dibb, Michael Pantos
Mr. Clark opened the meeting at 6:13 p.m.
Signing of Treasury Warrant 12T and Payroll: Mr. Walker moved to sign warrant 12T and payroll. Ms. Bacon seconded. Motion made and seconded. Motion passed.
Acceptance of meeting minutes-June 8, 2015: Mr. Walker moved to accept the minutes from June 8, 2015. Ms. Bacon seconded. Motion made and seconded. Motion passed.
Open Session:
Approval and Review of Sales Books for Class I, II & III Licensees for 2016:
Class 1
6:00 p.m. Fred Wozniak – d.b.a. Mann’s RV – After the Board reviewed the sales books for Mann’s RV, Mr. Walker moved to sign the Class I License. Ms. Bacon seconded. Motion made and seconded. Motion passed.
Class II
6:10 p.m. Bill Sbrogna – Sbrogna’s Wholesale Outlet Motors
6:20 p.m. Robert Guillotte- Center Auto Body
6:30 p.m. Kenneth Grenier – Genesis Automotive
6:40 p.m. Kevin Lazaros – Modern Classic
6:50 p.m. Malcolm Papaz – Mal’s Auto Sales
Class III
7:15 p.m. David Szczurko – Kustom Fabrication
The Board reviewed the books for the licensees listed above and found them to be in order. Mr. Walker moved to approve the Class II Licenses and the Class III License with the exception of Genesis Automotive who did not attend the meeting. Mr. Grenier will be rescheduled to December 21, 2015. Ms. Bacon seconded. Motion made and seconded. Motion passed. Mr. Clark expressed concern over the the excess unregistered vehicles on Mal’s Auto Sales lot. Mr. Papaz stated that he would remove these vehicles.
7:00 p.m. Public Hearing – Board of Assessors: Tax Classification for FY 16: Mr. Clark opened the hearing at 7:00 p.m. Diane Peterson, Regional Assessor, presented information to the Board relative to the Fiscal Year 2016 Tax Bill Classification and Exemptions. She explained that there has been an $18 million increase in valuations, mostly single family homes (adjusted by 4%) and added that some personal property has also increased. Ms. Peterson also presented a copy of a tax brochure that is available to residents. Ms. Nartowicz suggested having this information included on the town’s website. Mr. Clark closed the hearing at 7:18 p.m. Ms. Bacon moved that the Board approve a single tax rate for 2016 of $17.37 with a residential factor of one. The excess
levy capacity is $7,793.16. Mr. Walker seconded. Motion passed.
Departments:
DPW: Gary Kellaher, DPW Superintendent:
- Chief Water Operator Position: Mr. Kellaher told the Board that he and Ms. Nartowicz held interviews for the position of Chief Water Operator. He noted both candidates were qualified but one was OIT classified and cannot operate a plant. Mr. Kellaher recommended the appointment of Neil Viner for the position. He told the Board there will be a 6-month probationary period. Ms. Nartowicz explained that Mr. Kellaher will provide clear written goals for the position for 6 months and for one year.
Ms. Nartowicz recommended the position commence on the first of the year at a rate of $27.37 an hour as a Water Foreman – Step 3 from a Water Operator-Step 4 at $26.06, effective 01/01/2016.
- Water Shut-off: Mr. Kellaher is seeking permission of the Board to shut off the water to a resident who will not respond to their requests to change out an old water meter that could potentially fail with the new one. Mr. Walker is not in favor of shutting water off in the winter to the resident. The Board of Selectmen suggested waiting until the spring and attempt to contact the resident again.
Town Administrator Updates:
Ms. Nartowicz noted that RDIC led a site walk recently on the Rutland Heights Hospital property. She thanked Tom Ruchala and Dick Williams for all the work they have done on the property.
Ms. Nartowicz informed the Board that she, Mr. Clark and Mr. Anderson met with the Town of Barre and CMRPC regarding the Town Planner position. She suggested a joint meeting with the Planning Board and CMRPC to discuss the position further. She also updated the Board on the Regional IT position with the Town of Barre offering the job to an excellent candidate. She anticipates the position to be in place within the next couple of weeks.
Correspondence:
Resignation – Pam Chenevert, Recreation Director: Mr. Walker moved to accept the resignation of Pamela Chenevert, Recreation Director effective 12/18/15. Ms. Bacon seconded. Motion made and seconded. Motion passed.
New Business:
Approval and Signing of Licenses for 2016: Liquor & Common Victualler: Mr. Walker moved to approved the 2016 Liquor and Common Victualler Licenses for 2016 (see attached slate). Ms. Bacon seconded. Motion made and seconded. Motion passed.
Appt. Charles Williams, Alternate Solar Committee Member: Mr. Walker moved to appoint Charles Williams as an alternate to the solar committee effective immediately. Ms. Bacon seconded. Motion made and seconded. Motion passed.
Glenwood Elementary School bid for roof repairs: Mr. Kellaher described the problems with the bid process and that he was not aware the town was intended to be the awarding authority until Friday. Six months have passed since the district opened bids according to Mr. Kellaher and how the appropriation will not cover the cost of all the repairs and additional work needed to the roof. Crocker Architects told Mr. Kellaher he will do what he can of the work for what he bid but he expects it to cost more than the appropriation. Mr. Kellaher recommended the bid be awarded to Crocker Architectural based on the low bid but Mr. Kellaher emphasized there will be cost overruns. Mr. Walker feels this is not right and asked a number of questions relative to the bid.
Ms. Nartowicz explained that the school prepared the IFB and opened bids. She asked Mr. Kellaher what the current scope that Crocker can do with the current appropriation. Mr. Kellaher is working on it but feels they have to complete the necessary repairs. Mr. Walker is concerned that the price has changed drastically since the June 30, 3015 deadline. Ms. Bacon also feels if we go with the original bid it may reduce the amount of work done for the repair. Ms. Nartowicz told the Board in order to finalize any agreement we need to know the scope of the work being done. Ms. Bacon discussed the possibility of making changes within the bid based on escalating costs. Ms. Nartowicz recommended to the Board if they decide to re-bid it should be presented as 2 separate bids requested with one IFB, one for repairs , and one for additional work. Ms. Bacon moved to reject the current bids presented for the Glenwood Elementary roof repairs. Mr. Walker seconded. Motion passed. Ms.
Bacon moved to re-bid the Glenwood School roof repairs and obtain two (2) separate bids; one for emergency roof repairs and the other for additional work. Mr. Walker seconded. Motion made and seconded. Motion passed.
Adjournment:
Mr. Walker moved to adjourn. Ms. Bacon seconded. Motion made and seconded. Vote unanimous.
Meeting adjourned at 7:19 p.m.
Respectfully submitted,
Jacqueline O’Brien
Administrative Assistant
Board of Selectmen Approved 1/19/2016 with Amendment
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