Board of Selectmen
May 28, 2013
Community Hall Annex
6:00 pm
Present: Peter J. Letsky, Chairman; Joseph R. Becker, Leroy C. Clark, Michael S. Pantos, Clerk and Nancy M. Macaruso, Secretary. Sheila H. Dibb was absent.
Mr. Letsky opened the meeting at 6 pm.
Mr. Clark moved to sign Treasury warrant #24 and payroll. Mr. Becker seconded. Vote unanimous.
Mr. Clark moved to accept the minutes from April 8, 2013 as presented. Mr. Becker seconded. Vote 3 in favor with Mr. Pantos abstaining.
Mr. Clark moved to accept the minutes of April 25, 2013 as presented. Mr. Becker seconded. Vote 3 in favor with Mr. Pantos abstaining.
Mr. Becker moved to accept the minutes from May 9, 2013 as presented. Mr. Clark Seconded. Vote 3 in favor with Mr. Pantos abstaining.
Mr. Clark moved to accept the minutes from May 14, 2013 as presented. Mr. Becker seconded. Vote 3 in favor with Mr. Letsky abstaining.
Mr. Clark moved to accept the minutes from May 16, 2013 as presented. Mr. Becker seconded. Vote 3 in favor with Mr. Letsky abstaining.
Minutes to be held until next meeting: April 29, 2013, Executive Session of April 29, 2013 and May 2, 2013.
Chairman Letsky read a statement thanking the DPW for the terrific job on the flag pole replacement at Prescott Street, the Fire Department for the Memorial Day parade participation and the Police Department for the great job on details and patrolling during parade.
DPW:
Intradepartment transfer: $2,000 from Account 421-5200 to 429-5200. Mr. Becker moved to sign. Mr. Pantos seconded. Vote unanimous.
Some research has been done on the dog kennel location at the DPW yard. Superintendent Kellaher stated that the Town does not own the land in question. Some discussion on plans, design, requirements, etc.
Mr. Kellaher presented a report from Quinn Engineering on a meeting with MassDOT regarding the Bear Hill bridge. He further stated that a team from MassDOT will be coming out to inspect the Intervale Road/Charnock Hill Road bridge which isn’t due for inspection until 2016. Mr. Kellaher is looking to get that date moved up as the bridge is in disrepair (sleeves & railings).
Mr. Kellaher has modified the town building key policy slightly with the Community Center being added to it and a clause stating that keys must be returned to Dispatch at the conclusion of the event or lose the privilege of using town buildings in the future. A June 30th audit of keys will be done. Some discussion on a recent issue with a person unwilling to return the key. Mr. Becker moved to amend the key policy per Mr. Kellaher’s recommendation and adding that if the key is not returned at the conclusion of the event, then future privileges will be lost. Mr. Clark seconded. Vote unanimous.
Updated Agreement drafted by Town Counsel between the Town and Lighthouse handed in. Mr. Kellaher will get signatures and file.
A circus is looking to come to town in two weeks and is interested in using/renting Memorial Field. Board uncomfortable with the use of Memorial Field for such an event. Mr. Kellaher will speak to them to see if other areas (possibly RHH) may be used.
Central air conditioning for Community Center will be installed next week. The superintendent was asked about doing the same in Community Hall.
Mr. Kellaher stated that he has been offered $10,000 cash and $5,000 worth of salt for the trailer filled with contents of Primary Building. Mr. Becker would like to take advantage of the opportunity to recoup something. Mr. Kellaher will double check with Town Counsel.
Area has been marked off for sewer addition on Christmas Tree / Forest Hill through RHH. A manhole may have to be added. Working on cost of the project presently.
Rutland Recreation has authorized Gary Kellaher to purchase and sign for the chairlift for the pool. Pool has been uncovered. Tomorrow they will begin de-winterizing. Mr. Becker is still uncomfortable opening the pool without all proper personnel in place. Recreation Committee will be coming before the Selectmen in 10 days. Mr. Clark moved to give Mr. Kellaher the go ahead to ready the pool for opening and to spend limited funds ($700) to do so. Mr. Pantos seconded. Vote three in favor of with Mr. Becker opposed.
Discussion on the school’s bi-annual inspection with Mr. Letsky and Mr. Kellaher. Letter will be sent to Business Administrator at Wachusett.
Mr. Pantos questioned the superintendent on the recent water quality report. Will discuss at a later date.
FIRE:
Six-month review is due at next regular meeting.
Chief Weber stated that he received information from the Attorney General’s office that the request for bid on the exhaust equipment has been overturned. Will rewrite bid.
The ambulance is out of service due to a major repair. We will use the Oakham ambulance for the time being – EMS has given permission for this. DPW will do the work (approximately $600). The compressor on the ladder truck is gone. Will ask for a transfer once he gets a firm number. The forestry truck has electrical issues and the pump on the aerial truck needs a standard repair.
The chief informed the Board that this year’s Memorial Day parade had the largest turnout from the Fire Department.
POLICE:
Chief Haapakoski submitted a letter of thanks from a citizen on a recent medical emergency. Two certificates of appreciation were given to Officer Grover and Sgt. Marino for their participation in the Cub Scout Pack 141 “Autobahn” event.
‘Go Local Worcester’ has rated Rutland’s Police Facebook Page number 4 out of 10.
There were three recent automobile accidents in town; one transport by Life Flight.
Some discussion on overtime – 13 of 18 shifts were filled with part-timers.
Short discussion on the number of police/fire calls to Devereux.
OPEN SESSION:
Bill Thibeault from Forsberg & Carlson regarding IT services came before the Board to introduce his company’s offerings. Lengthy discussion. Mr. Pantos moved to begin the undertaking of an RFP for IT services. Mr. Clark seconded. Vote unanimous. Mr. Pantos will get templates from a couple of other towns and share with our department heads for their input.
CORRESPONDENCE:
Sharon Berndt, COA Director, has been asked by Elderbus if they could leave one or two vans in town at the Community Center; driver hours as well as gas would be reduced. It would also get the Rutland residents to their appointments in a timely manner. They will maintain their own insurance liability. Will run past the town’s insurance company.
Invitation to Bay Path’s groundbreaking ceremony. Mr. Letsky and Mr. Pantos will attend.
Invitation to Eagle Scout ceremony on Friday, June 21, 2013 at 6:30. Mr. Letsky & Mr. Pantos will attend. Certificate will be made.
Mr. Clark moved to enter into executive session for Reason #1: To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual. Mr. Pantos seconded for discussion. After some discussion, the motion and second were withdrawn.
Possible executive session to be scheduled on Tuesday, June 4, 2013 at 6 p.m.
ADJOURN:
Mr. Clark moved to adjourn. Mr. Becker seconded. Vote unanimous. Meeting adjourned at 8 p.m.
Respectfully submitted,
Nancy M. Macaruso, Secretary
Board of Selectmen
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