Poland Board of Selectmen
Minutes of Meeting
FEBRUARY 21, 2012
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chairman Erland Torrey called the meeting to order at 7:00PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Town Manager and Recording Secretary were also present.
Minutes of Previous MeetingS
Selectman Moreau moved to approve the meeting minutes of February 7, 2012 as presented. Selectman Robinson seconded the motion. Discussion: Selectman Stevens moved to amend the minutes to reflect that the attorney’s correct last name is Burns not Holt. Selectman Robinson seconded the amendment. Discussion: None.
Vote: 5-yes 0-no
SPECIAL PRESENTATION
RSU #16 Budget Process Discussion
Superintendent, Dennis Duquette and RSU #16 Chairperson Mary Ella Jones proposed to the Board the possibility of the town going back to plowing the school facilities in exchange for the town’s use of the facilities through various recreation programs. Currently there is no fee assessed for using the facilities but the school system will be talking to the three towns about a flat fee. The discussion continued on the various pros and cons of the proposal and Selectman Moreau suggested the Board hold a workshop to properly analyze the situation. A workshop will be held Tuesday, February 28th in the Old School House at 6:30pm.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Michelle Arsenault asked the Board for clarification on who made the decision regarding the Safari Gravel Pit operating during yesterday’s holiday. Selectman Moreau stated that it is through the Planning Board and usually denoted on any site plan review. Determination is set property by property and there is no generalized standard. This is processed through the Planning Board as they are the ones in charge of planning. CEO, Nick Adams stated that the owners will be coming back to the Planning Board to discuss and clarify this issue. Selectman Moreau requested to move on with the agenda.
OLD BUSINESS
Ricker Library Trust – H. M. Payson / Fund Management Process / Signatory Authority
A representative from H. M. Payson was present at the meeting and clarified for the Board the purpose and use of those individuals authorized to sign on behalf of the funds. Concluding that any actions by a designated signer would be routine items and that any long term investing would require the Trustees signature. Given that the Trustees change from year to year the Board agreed that it would more efficient to authorize the Town Manager to execute and authorize routine activity in the trust fund. Selectman Sanborn moved that in their capacity as trustees of the Jane Ricker Trust, the trustees authorize the Town Manager to sign on behalf of the Board of Trustees in the interest of the Jane Ricker Trust. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Reports and Communications
Town Manager’s Report - A written report was submitted and verbally summarized for the Board
Department Head Reports
Financial Reports FYE 2012 - Selectman Sanborn asked for clarification on the charge and payment made for the digital mapping. This would be provided at the next meeting.
Communications - The following materials were included in the meeting packets:
PILOT Letters FY12
Conservation Commission Minutes
OLD BUSINESS
FEMA – Flood Plain Maps / CEO Explanation on Updated Maps – Discussion only.
Conservation Easement - Authorization to submit to Town Attorney for Review - The Board agreed to use the word “trapping” in the document and would like the manager to forward it to the town attorney for review, and then present a clean copy to the Board for signature.
New Business
Wildwood Estates Performance Guarantee - Selectman Moreau moved that the Board endorse the Planning Board decision to construct a conditional performance guarantee agreement as described in sections 614.1 and 614.6 of the Poland Comprehensive Land Use Code in direct relation to Brian Merrill’s Wildwood Estates project. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Fireworks Discussion with Fire Rescue Chief & Town Manager – Discussion only.
Tax Acquired Properties - Upon reviewing the report provided from the Tax Collector’s office the board was pleased with the success of the payment plan agreements and agreed to permit the office to continue working with property owners on their delinquent taxes.
ASSESSING BUSINESS
Abatements - Selectman Moreau moved to grant the 2012 abatement of $145.93 on account #3735, map 7, lot 32S10A as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Supplementals - Selectman Moreau moved to issue a supplemental for tax year 2012 in the amount of $145.93 on account #3735, map 7, lot 32S10A as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables - Selectman Moreau moved to approve the bills payable in the amount of $643,937.55. Selectman Robinson seconded the motion. Discussion: none.
Vote: 5-yes 0-no
Any Other Business
Selectman Moreau expressed his dissatisfaction with the conduct of the employee health insurance representative from MMA at the recently held workshop. Selectman Moreau moved to authorize the manager to send a letter to MMA from the Board to her supervisor expressing how dissatisfied they were and that the town would like a different representative assigned to the town’s account. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Robinson initiated a conversation on what the next steps with the insurance would be. Selectman Moreau suggested that an independent consultant be hired to review and summarize the offers being made to the town. The Board then authorized the manager to look into the possibility and then follow up with Board.
Adjourn – Selectman Robinson moved to adjourn. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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