Town of Nottingham
Selectmen’s Meeting
April 6, 2009
6:35 PM Chair Bonser opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members Present: Mary Bonser, Peter Bock, Gary Anderson
Guests: Laurie Legard, Chair, Library Trustees; Rhoda Capron, Librarian
Others: Charles Brown, Town Administrator; Traci Chauvey, Recording Secretary;
Chair Bonser welcomed Mr. Anderson and congratulated him on his win.
Mr. Brown reported that the Building Inspector had received an inquiry from USA Springs regarding an extension on the building permit. Mr. Colby informed them that the permit had expired. They would need to reapply and submit a stamped Engineer’s certification of the structure since it had been sitting for two years. Mr. Brown presented a letter received from Attorney Soltani regarding same and indicated he had forwarded the letter to the Town’s attorney. Mr. Brown informed the Selectmen that USA Springs filed a Motion to Continue with the Court the day before their scheduled bankruptcy hearing (April 2, 2009), but that they did not have a representative present on April 2 and the Court dismissed the motion and moved them into Chapter 7. A new Trustee has been appointed and Mr.
Brown believes that only the Trustee has any say over the assets at this point in time.
Mr. Brown provided a letter to the Selectmen from the SkyHawks, a non-profit organization wishing to renovate the basketball court at the Community Center. The Selectmen are in agreement with the renovation but would like to have more information regarding the non-profit status of the organization. At Mr. Anderson’s inquiry, Mr. Brown informed all that the organization would bring a plan forward to the Selectmen when they were ready. Currently, they are looking for approval to start fundraising.
Mr. Brown informed the Selectmen that John Fernald, Nottingham Road Agent, would be out on medical leave for a minimum of three weeks. At Chair Bonser’s inquiry, Mr. Brown informed the Selectmen that the hill in front of the multipurpose room entrance had originally been dug up from winter maintenance and since he needed to find the septic tanks to determine placement of the generator, he had requested Mr. Smith (Roland’s Sewer Service) to further expose them. Mr. Brown noted that he had a generator recommendation for the Selectmen to review. There was discussion about the differences in the two top bidders. Mr. Brown recommended Gemini Electric. Their bid came in for a 30 KW generator but the Selectmen had the option to upgrade to a 40 KW for an additional $1,900. At Mr.
Bock’s inquiry, Mr. Brown informed him that the 40 KW would power what currently needed to be powered and have room for expansion.
Motion: Bock, second Anderson to accept the bid from Gemini Electric, choosing the option of the 40 KW generator at an additional cost of $1,900.
Vote: All in favor. Motion passed 3-0.
Mr. Bock asked Mr. Brown to specify that the generator encasement be locked.
Mr. Brown informed the Selectmen that the retro pay from Town Meeting was going out in tomorrow’s paychecks.
The Selectmen addressed the signature file signing Employee History forms.
Mr. Bock announced that the D.A.R.E. Graduation was scheduled for Wednesday, April 15 at 6:30 PM in the Nottingham School Gym.
Mr. Brown informed the Selectmen that he was working on the grant application for the river bank restoration. He was going to contact Ms. Hoay again to see if they had everything they needed. He explained that all applications from all areas were going to be placed in one pool. The application needed to be in by April 10.
APPOINTMENTS
7:00 PM – Laurie Legard & Rhoda Capron -
At 7:02 PM, Chair Bonser acknowledged Ms. Legard and Ms. Capron and invited them to the mic.
Ms. Capron explained that the Library is having a problem with overdue items. These are things that were checked out prior to the automation. Ms. Capron read RSA 202-A:25. She handed out copies of a collection letter that a past Board of Selectmen had signed on behalf of the library. Mr. Bock inquired about past response to the letter. Ms. Capron believes it was 85% - 90% successful. Mr. Bock inquired about the other 10% - 15%. Ms. Capron explained that past Boards of Selectmen have not wanted to take any further action. Mr. Bock expressed dismay.
Motion: Bock, second Anderson to reinstate past practice of signing collection letters for the library.
Discussion: Mr. Anderson asked if there is a grace period. Ms. Capron informed him that there is a one day grace period before the five cent fine starts, there is a week before the first call, another week before the second call, and one more week before a letter is sent.
Vote: All in favor. Motion passed 3-0.
Mr. Bock wants to pursue avenues to reach the other 10%-15%,
Ms. Legard and Ms. Capron left the meeting.
OTHER BUSINESS
Mr. Brown informed the Selectmen that he planned to attend the meeting COAST was holding in regards to the Alliance for Community Transportation Act, noting that public transportation is becoming a need for rural communities such as Nottingham.
Mr. Bock inquired about the new fire truck. Mr. Brown had not spoken with Chief Vilchock today, but they have been working on firming up the specs with the supplier.
Chair Bonser read an e-mail from Jeff Blaney, Department of Environmental Service, in regards to complaints received around Nottingham Lake and Mill Pond Dam. Mr. Anderson informed all that he had had the opportunity earlier that day to take a tour of the dam. It appeared to be working as designed. Mr. Brown noted that everyone was surprised by the short length of time the lake took to fill.
Chair Bonser read a letter from Ms. Kimball of the Nottingham Conservation Commission recommending re-appointment of Andrew Fast and Sam Demeritt to the Commission.
Motion: Anderson, second Bock to re-appoint Andrew Fast to the Nottingham Conservation Commission.
Vote: All in favor. Motion passed 3-0.
Motion: Bock, second Bonser to re-appoint Samuel Demeritt to the Nottingham Conservation Commission.
Vote: All in favor. Motion passed 3-0.
Mr. Brown informed the Selectmen that he recommend the Selectmen award the paint of the Grange Hall and Old Town Hall to Carl Schmottlach.
Motion: Bonser, second Bock to award the painting bid for the Old Town Hall and the Grange Hall, subject to conditions of the contract, to Carl Schmottlach.
Mr. Bock explained committee assignment and Selectmen liaisons to Mr. Anderson.
Chair Bonser informed Mr. Brown that she had received a complaint from Mr. Simmoneau that the condition of the road prohibited access to his property. Mr. Brown agreed to have Jack Meyers from the Highway Dept. take a look at South Summer Street.
Having no further business,
Motion: Anderson, second Bock to adjourn the meeting.
Vote: All in favor. Motion passed 2-0.
Meeting adjourned at 7:50 PM.
Respectfully submitted,
Traci Chauvey
Recording Secretary
Approved as amended at the May 11, 2009 meeting.
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