DRAFT
Minutes
Selectmen’s Meeting
April 18, 2005
6:30 PM Chair Netishen opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members: Bill Netishen, Mary Bonser, Peter Bock and Town Administrator Charles A. Brown.
Guests: John Fernald
Mr. Netishen recognized John Fernald. Mr. Brown explained that Mr. Fernald will present his recommendation for the new truck chassis but has requested that all bidders resubmit bids for the specified equipment, as the bids received were not consistent or itemized in a format that allowed flexibility in choosing options.
Mr. Fernald stated the bids on the truck.
Franklin $79,559
International/Diamond $82,620 with options
Mack $84,060
Mr. Fernald recommends International/Diamond. We have been using them since 1986 and they have been very dependable. Liberty International service has been excellent and the Town’s independent mechanic says that International parts are less expensive making International less expensive to maintain over the life of the vehicle.
Motion: Bonser, second Bock to accept John’s recommendation to place the order and purchase the International / Diamond truck.
Vote: 3-0 in favor.
Mr. Fernald should have a recommendation for the truck equipment (dump body, plows and sander) by the next Selectmen’s meeting.
Mr. Brown explained activity regarding F1. Dodge does not have a compatible chassis to meet our requirements. The feedback Mr. Brown has been given indicates that Chevy cannot come close to the state specs and bid for this size truck. This leaves Ford, which meets our requirements. Mr. Brown will pursue more information on Chevrolet before asking the Board to act on the matter.
Building Inspector issues were discussed next. A complaint was received concerning signs on Route 4 that are in violation of the town zoning ordinances. Mr. Colby had suggested a form letter be sent to these properties explaining the zoning ordinances and giving them a grace period to abate any violations. The Board felt they should be consulted throughout the process. Mr. Colby did not mention a time frame for the grace period. Mr. Netishen feels that 30 days may be an appropriate amount of time. Mr. Brown will ask Mr. Colby to draft a letter for the Board’s consideration.
Mr. Netishen asked Mr. Brown to add the Fixed Asset issue and the Website to the active issues list.
Mr. Netishen stated there was a power issue at the recycling center on Saturday, which prevented the compactor from operating. He believes there was a similar problem in the past. Mr. Brown will follow up.
The Board addressed the signature folder next;
Motion: Bonser, second Bock to approve an abatement on Map 24, Lot 31.
Vote: 3-0 in favor.
The Board considered the timber tax levy for Map 64, Lot 1, Map 66, Lot 1
and on Map 29, Lot 8.
Motion: Bonser, second Bock to approve the timber tax levy.
Vote: 3-0 in favor.
The Board next considered the gravel tax levy on Map 10, Lot 12 and Map 69, Lot 8.
Motion: Bonser, second Bock to approve the gravel tax levy.
Vote: 3-0 in favor.
The Board reviewed the minutes of the previous meetings.
Motion: Bock, second Netishen to accept the minutes of March 28, 2005 workshop.
Vote: 2 in favor, 1 abstain (Bonser).
Mr. Netishen feels something should be put on Channel 22 and the next newsletter regarding valuation update.
Motion: Bonser, second Bock to accept as corrected (top of pg. 3) the minutes of April 4, 2005.
Vote: 3-0 in favor.
The action items from April 4th were reviewed.
From page 1, Mr. Netishen asked if the dumpster can be moved to behind the snack bar. Mr. Brown will inquire about this.
From page 2, the EDC job description has not been received yet and the question of security in town offices is being reviewed. Ms. Bonser stated Senator Green would meet with Virginia Beecher this week regarding the Town Clerk Municipal Agent issue.
Mr. Netishen brought up the Performance Appraisal form.
Mr. Brown reminded the Board about the Recreation Department program review memos from Janet Horvath. The Board thought these were very informative. Good job by the Director.
From page 4, the Comte easement issue was discussed. Mr. Bock recused himself, as he is an abutter. All edits requested by the Board have been made to the documents.
Motion: Bonser, second Netishen to accept the Comte Agreement for Conveyance as edited, for signatures.
Vote: 2-0 in favor.
Motion: Bonser, second Netishen to accept the escrow agreement as edited.
Vote: 2-0 in favor. These documents can be signed when new originals are submitted.
Mr. Bock returned to the table.
Mr. Brown informed the Board he is working on reestablishing the Loss Prevention Committee as a functional body. The Committee has not been functioning for some time but needs to be part of our system. A number of past members have either resigned or no longer work for the town. Mr. Brown will keep the Board informed on the progress.
Motion: Bonser, second Netishen to send a letter to Senator Green concerning the location of the Auburn District Court.
Mr. Netishen has discussed this with Chief English. It was questioned whether the number of the bill was SB 158. Mr. Brown will contact Rick Bates from Raymond for the senate bill number.
Vote: 3-0 in favor.
Mr. Netishen will attempt to attend the hearing in Concord. Mr. Brown will contact the Board when the date of the hearing is verified.
Ms. Bonser asked about the NHDES hearing. She wanted to know if Tupper Kinder, John Teague or Tom Ballestero would be there. Mr. Brown with check.
Mr. Netishen stated the Fire Rescue Department has submitted a grant for breathing apparatus. Mr. Netishen has sent a letter to Senator Gregg and Representative Bradley asking for support of this application. Mr. Netishen explained the process and purpose of the grant to Mr. Bock.
Discussion began about the Lee Farm. Ms. Bonser recused herself, as she is an abutter. Mr. Brown explained what was discovered at the Lee Farm during his inventory and picture taking process. He has had discussions with one company regarding clean up. Much discussion continued regarding the whole property. It was asked whether the property could be taken by tax deed. Mr. Brown answered that the property is eligible to be deeded. Mr. Netishen would like to hear a motion to start this clean up process. He also feels that Mr. Brown should contact additional firms to bid on the project. Mr. Brown will do so.
Motion: Bock, second Netishen to support continuing the clean up process within budget.
Vote: 2-0 in favor.
Ms. Bonser returned to the table.
8:25 PM Motion: Netishen, second Bonser to enter into non-public session per RSA 91-A: 3II(e).
Vote: 3-0 in favor.
8:43 PM The Board returned to regular session.
8:43 PM Motion: Bonser, second Bock to keep all discussion in non-public session non-public.
Vote: 3-0 in favor.
A letter from the Department of Safety was received regarding a Smallpox Immunization Plan for the Exeter area, and asks for (2) two individuals from Nottingham to be designated as smallpox planners. Mr. Brown will look into the request.
Committee assignments were then discussed. Because of workload issues, Ms. Bonser feels splitting assignments will help the process. Much discussion followed including all other committee assignments.
Motion: Bonser, second Netishen to appoint Mr. Bock the Selectmen’s representative to the Planning Board for USA Springs matters.
Vote: 3-0 in favor.
Concerning the Budget Committee, Mr. Netishen feels the Board of Selectmen chair should present the budget with the Town Administrator to the committee; therefore he should not be the selectmen’s representative.
Mr. Netishen will continue as the Building Committee representative.
Ms. Bonser feels the Capital Improvement Program representative should not change.
Motion: Netishen, second Bonser to make the following committee assignments:
Mr. Bock will be the Selectmen’s representative to the Budget Committee, the Planning Board representative in regard to USA Springs matters and the alternate for Ms. Bonser in the event of her absence.
Mr. Netishen will be the representative for the Building Committee and the Economic Development Committee.
Ms. Bonser will be the representative for the Pawtuckaway Lake Advisory Committee, the Capital Improvement Program and the Planning Board.
Vote: 3-0 in favor.
Mr. Netishen announced the NHDES wetlands hearing that will be held tomorrow at 7:00 PM in the Multi-purpose room in the Community Center.
The D.A.R.E. Graduation is Wednesday night, April 20th 6:30 PM at the Elementary School.
9:10 PM Having no further business before the Board,
Motion: Bonser, second Bock to adjourn.
Vote: 3-0 in favor.
Respectfully Submitted,
Charles A. Brown,
Town Administrator
Not Approved
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