Minutes
Selectmen’s Meeting
March 21, 2005
6:33 PM Mary Bonser opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members present: Mary Bonser, Bill Netishen, Peter Bock and Town Administrator Charles A. Brown.
Guests: John Teague, Mark West, Avis Rosenfield, Frank Mitchell and Steve Conklin.
Motion: Bonser, second Bock to nominate Mr. Netishen as chair.
Vote: 3-0 in favor.
Motion: Bock, second Netishen to nominate Mary Bonser as Planning Board representative.
Ms. Bonser accepted the nomination.
Vote: 3-0 in favor.
Motion: Bonser, second Netishen to nominate Peter Bock as Planning Board alternate.
Mr. Bock accepted the nomination.
Vote: 3-0 in favor.
The Board asked if there were any issues to be discussed from the department heads. Mr. Brown stated there were no specific issues except that the highway truck invitation to bid would be posted on Tuesday, March 22, 2005.
The Board then reviewed the signature file.
Motion: Bonser, second Bock to release the lien on Map 15, Lot 16-1.
Vote: 3-0 in favor.
The Board approved Mr. Brown’s request for vacation.
The Board considered the Tax Collector’s request to appoint a deputy.
Motion: Bonser, second Bock to appoint Betsy Warrington as Deputy Tax Collector.
Vote: 3-0 in favor.
The Board then signed an Intent to Excavate and an Intent to Cut. They then initialed the salary histories. The present members updated Mr. Bock, the newly elected member on procedures as the meeting progressed.
Motion: Bonser, second Netishen to accept as written the minutes of the March 7, 2005 meeting.
Vote: 2-1 in favor, 1 abstain.
Motion: Bonser, second Netishen to accept as written the non-public minutes of the March 7, 2005.
Vote: 2-1 in favor, 1 abstain.
Mr. Netishen introduced Mr. Peter Bock at this time as the newest member of the Board of Selectmen for the Town of Nottingham.
7:00 PM Mr. Netishen opened the Rosenfield-Mallette Easement issue. Ms. Bonser asked about the actual process. Mr. Frank Mitchell and Attorney John Teague explained. Mr. Mitchell indicated Deerfield is expected to sign the Conservation Easement Deed and Deed Restriction on March 28, 2005. The closing will not be complete until both Towns have signed the agreements.
Mr. Brown made copies of the Deed for the Board.
Motion: Bonser, second Netishen to sign the Easement documents. Mr. Bock recused himself.
Vote: 2-0 in favor.
After the required parties had signed the Conservation Easement Deed and Deed Restriction, Mr. Brown notarized the signatures. Mr. Brown copied the signed documents for Ms. Rosenfield, John Teague and the Town. This ended this part of the meeting and Ms. Rosenfield, Mr. West and Mr. Mitchell left the meeting.
7:40 PM Mr. Netishen recessed the meeting to meet with the attorney.
8:18 PM The Board reconvened.
The Board then considered the Hoyt bond reduction request.
Motion: Bonser, second Netishen to approve the Planning Board’s recommendation to reduce the Hoyt bond.
Vote: 3-0 in favor.
Motion: Bonser, second Netishen to approve HTA’s recommendation to accept the bid from Bayview Construction for the Mill Pond Bridge project.
Vote: 3-0 in favor.
Motion: Bonser, second Bock to allow the Town Administrator to sign the Notice of Award and other pertinent documents relative to the Mill Pond Bridge project.
Vote: 3-0 in favor.
Mr. Brown will wait for the approval letter from NHDOT before signing the Notice of Award.
8:25 PM Mr. Steve Conklin asked for the Board’s support for a grant application entitled The Impact of High Watershed Land Use Change on Coastal Water Quality. Mr. Conklin outlined the process and presented a handout to the Board. He hopes to have a response from the Board by March 30, 2005.
Al Wood Drive Road Association will be the recipient of the grant. Mr. Conklin hopes to start July 1, 2005 if funding is received. Mr. Conklin explained that the results would be presented in a public forum. Ms. Bonser stated that this request must be acted on tonight because the deadline for submittal is March 30, 2005.
Motion: Bonser, second Netishen to endorse this grant application.
Mr. Netishen asked if this study is similar to the last grant request. Mr. Conklin answered yes. The whole issue addresses how human elements that are introduced into the environment affect the area. Ms. Bonser feels studies are good things. Mr. Netishen has a concern about how the town’s endorsement may affect pending legal action. Mr. Conklin stated that he was approached by DES to consider the pursuit of this study. There are no motives other than the stated points.
Vote: 3-0 in favor.
Mr. Brown will forward a letter in this regard to Mr. Ted Diers, Program Manager of the New Hampshire Coastal Program on the Board’s behalf. Mr. Conklin thanked the Board for there effort and left the meeting.
In light of recent situations at the town clerk’s office, Ms. Bonser suggested a panic button or a camera that feeds to the Police Department be installed in the town clerk’s and other town offices. Mr. Bock agreed that the security issue should be addressed. Much discussion followed, Mr. Brown will follow up with the Chief of Police for recommendations.
Also, Ms. Bonser feels the Town should make additional inquiries into the process or reasons the Town Clerk has not been able to be reinstated as a Municipal Agent. Mr. Brown will send a letter to Senator Richard Green asking for assistance regarding the Municipal Agent status.
Ms. Bonser made a general informational statement that there is no update regarding any progress in the USA Springs case pending in the court.
The Pawtuckaway Lake Advisory Committee needs $5,000 for testing. Ms. Bonser read a letter she drafted to the state park manager requesting any assistance the state can provide in this regard.
Motion: Bonser, second Bock to accept and to send the letter.
Vote: 3-0 in favor.
Mr. Bock hopes to pursue informational forums to help bring people into town matters and issues. It will give people a feeling of belonging. Mr. Netishen and Ms. Bonser agree. Ms. Bonser feels the Recreation Department can be very helpful with this issue. Mr. Netishen announced that the next selectmen’s meeting is on April 4, 2005.
A representative from Judd Gregg’s office will be in Nottingham on March 24th from 2:15-3:30 PM. Congressman Jeb Bradley will be in Nottingham on Saturday, April 16th starting at
10:00 AM at the Community Center conference room #1.
Mr. Brown informed the Board about a request from Bob Whitney regarding acceptance of a private road, Mr. Brown explained that he told Mr. Whitney the Board can not simply accept any roads as public. The process must go through the petition process at Town Meeting.
9:08 PM Having no further business before the Board,
Motion: Bonser, second Bock to adjourn.
Vote: 3-0 in favor.
Respectfully Submitted,
Charles A. Brown
Town Administrator
Approved as written
4/4/05
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