Minutes
Selectmen’s Meeting
June 13, 2005
6:40 PM Chair Netishen opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members: Bill Netishen, Mary Bonser, Peter Bock and Town Administrator Charles Brown.
Guests: Russ Manchester.
Mr. Brown began the discussion concerning the concrete bids for the recycling center that were previously accepted. The vendor had called Mr. Brown and explained he made a substantial error with his quote and asked if it would be possible to increase the amount by &1,000.00. The $2,200 quote will not even cover the cost of the concrete needed. Even with the requested increase the job will still be a bargain. The vender indicated he would do the job for the quoted price but hoped the Board would consider his request. It should be noted that this was the only bid received for this job.
Motion: Bonser, second Bock to approve an increase in the amount for the concrete bid to $3,200. Vote: 3-0 in favor.
Next, the Board reviewed the Intent to Cut for Map 5, Lot 1-2 and Map 5, Lot 2-1.
Motion: Bonser, second Bock to sign the Intent to Cut.
Vote: 3-0 in favor.
The Board reviewed an Elderly Tax Deferral Release. Mr. Brown explained that all existing liens had been paid and these liens are listed on the release document. It was noted that there were some years missing. Mr. Brown answered, that is because no liens were recorded on those years.
Motion: Netishen, second Bonser to sign off on the lien release for Map 6, Lot 10-A.
Vote: 3-0 in favor.
Concerning the abatement for Map 42, Lot 19-8, recommendation was given to approve the application.
Motion: Bonser, second Bock to approve the abatement.
Vote: 3-0 in favor.
Ms. Bonser asked about sending a letter to Avitar regarding suggestions for improving some areas or the assessing process. It was decided to do this after the present update has been completed.
The Board reviewed the minutes of previous meetings.
Motion: Bonser, second Netishen to accept as written the minutes of June 6, 2005.
Vote: 2 in favor, 1 abstain, Bock. (He was not present at the 6/6/05 meeting).
Action items from the minutes were reviewed: the public hearing for the Building Permit fees has been posted for June 27, 2005. The employee policy and whether or not a skateboard park would need a special insurance rider is still being considered. Mr. Brown answered, the public hearing notice has been posted and published, the employee policy is ready for the Board’s approval tonight and he has not made inquiries into the skateboard park issue at this time.
Motion: Bonser, second Netishen to accept as written the non-public minutes of June 6, 2005.
Vote: 2 in favor, 1 abstain, Bock (he was not present at the 6/6/05 meeting).
7:00 PM The informational meeting concerning the Nottingham Lake Dam was opened. Mr. Netishen and Mr. Brown explained the procedure. The water behind the dam will be lowered to help in the replacement of the Mill Pond Road Bridge. The lowering of water should begin sometime after July 1, 2005. The bridge will be closed on July 11, 2005. There was no comment or questions from the public.
7:07 PM Mr. Netishen closed the informational meeting.
Next, Russ Manchester spoke to the Board concerning his property on Kennard Road. Mr. Manchester does not agree with the acreage that is listed on the Land Use Change Tax form that he received dated 5/16/05. Much discussion followed. Mr. Manchester believes the prior numbers do not match the tax card and the LUCT assessment. Ms. Bonser asked Mr. Manchester if he realized he has been receiving a reduced bill for 10 years. Now that his boundary dispute has been resolved legally, it has come to light that Mr. Manchester never had the required acreage to qualify for current use. It was explained that no action could be taken on mistakes from prior years. Mr. Netishen asked what Mr. Manchester hopes to recover. He did not know. He does not agree with the numbers on the current form. Mr. Netishen asked if Mr. Manchester agreed with the 3.21 acres being disqualified. He said yes but he hopes the numbers on form A-5 can be changed. Mr. Netishen asked Mr. Manchester what he feels
the numbers should be. On the form, Mr. Manchester wants Step 3 Line B to be 10 and Line E to be 0. Mr. Manchester asked if he could be given an extension. He was told the statute is very specific regarding time allowed for paying the LUCT bill. He may file a request for abatement but that will not preclude payment of the bill in the prescribed time frame. No agreement was reached at this time. Mr. Manchester will make arrangements to speak further with Mr. Brown in order to clear up misunderstandings and get information on filing a request for abatement.
Next, the Board discussed a request for approval of the road name for the Homestead Subdivision, which will have 12 lots in Nottingham and 25 lots in Barrington. A major point was that the road name should be different in each town.
Motion: Bonser, second Bock to agree to the proposed road name of Homestead Lane, in the Nottingham side of the subdivision subject to Planning Board approval of the plan, and the name Heritage Lane on the Barrington side, being approved by the Town of Barrington.
Vote: 3-0 in favor.
The Employee Policy was discussed. All Board members are present and all Board and Legal Counsel changes have been addressed.
Motion: Bonser, second Bock to approve the Personnel Policies Manual as revised in May 2005.
Vote: 3-0 in favor.
Ms. Bonser asked if Mr. Brown had contacted the additional security providers as discussed at the last meeting. Mr. Brown has not.
Mr. Brown will contact Brinks and ADT concerning security at the Town Office complex.
Road signs on private roads were discussed. The Board agreed that this could be a safety issue. If safety services may be enhanced by these signs than these signs should be maintained for Town roads and private roads that intersect with Town roads. Mr. Brown will inform the Road Agent.
Ms. Bonser asked about the beach gate being opened earlier in the day as she has received a request for this action. Also, she has spoken to an individual that is willing to open the gate earlier in the day. Mr. Brown will speak to recreation department regarding this matter.
Ms. Bonser had received another call concerning road drainage issues. Mr. Brown stated he also received a call from the same property owner, which he has dealt with on many previous occasions. The heavy rains that have occurred have caused many problems all around Town. Most of these issues are unavoidable on gravel roads and ditches. The Highway Department is working very hard to address all these problems. Mr. Brown will follow-up with the Road Agent.
Concerning a response letter to Roland Fletcher, the Board gave Mr. Brown their recommendations; he will prepare the letter for the Board’s signatures.
8:25 PM Having no further business before the Board,
Motion: Bonser, second Bock to adjourn.
Vote: 3-0 in favor.
Respectfully Submitted,
Charles A. Brown
Town Administrator
Approved as amended
6/27/05
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