NOTTINGHAM PLANNING BOARD
September 22, 2010
PUBLIC SESSION
Approved & Amended
Type of Meeting: Regularly scheduled meeting
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
PB Members Present: Arthur Stockus, Chair; Susan Mooney; Peter Gylfphe, Vice Chair; Gary Anderson, Selectmen’s Rep; Robert “Buzz” Davies, Alternate Member, Traci Chauvey, Alt. Member,
PB Members Absent: Rick Bacon, Secretary; Scott Canney; Cheryl Smith, Alt. Member
Others Present: Lisa Sears; Land Use Clerk, Paul Colby, Building Inspector & Code Administrator, Daniel Ryan, Thomas Sweeney, Herbert Clarke, Celia Abrams, Jeffery & Marilyn Cole, Joseph Coronate; Jones & Beach Engineering, Charlene Hemeon, Ray Howard, Judy Potkay
Chair Stockus called the meeting to order at approximately 7:03 pm. This meeting was televised on cable access Channel 22. Ms. Chauvey was seated for the open seat. Mr. Davies was seated for Mr. Canney.
Review of Minutes
September 15, 2010
Line 33 change Zoning Ordinances to Subdivision Regulations
Line 34 delete with me and that
Line 38 change ask to asked
Line 51 change detail to detailed
Line 57 change they to the Board
Line 58 change lead to led
Line 64 Donavan to Donovan
Line 71 change They to The Board
Line 79 change have already to are, delete them
Line 82 insert noted after Stockus
Line 86 insert the current budget after reviewed
Line 87 detail to detailed
Line 88 reviews to revenues, aide to aid
Line 92 add Planning Consultant after Mayberry,
Line 108 They to The Board
MOTION by Mr. Anderson to approve the amended minutes for September 15, 2010.
SECOND by Mr. Gylfphe
VOTE 4-Aye. 0- Opposed 2- Abstained MOTION PASSED
Chair Stockus at 7:11pm read the first case and opened the public hearing for:
Case # P07-08-SUB: (continued) Little River Realty Trust, Lucille Howard, Trustee – Stage Road – Map 17 Lot 25 – Application for a 6- lot Subdivision (acceptance, compliance review, and final approval)
Case # P07-09-SUB: (continued) Leonard Giles Revocable Trust, Leonard Giles, Trustee – Gebig Road – Map 17 Lot 31 – Application for a 23- lot Subdivision (acceptance, compliance review, and final approval)
Mr. Howard and Mr. Coronati were present, as requested by the Board at the August 25th meeting. Mr. Coronati explained that this project was an unusual situation due to the length of time spent and the financial situation of one of the applicants. He explained that Mr. Howard was actively looking for an investor to help finish the project. Mr. Coronati suggested that there are two current interested parties that needed time to walk the property and prepare estimates on the cost of the road and such. Mr. Coronate requested another 30 day extension for that reason. Mr. Gylfphe asked about the outstanding permits for the Giles half of the project.
Mr. Coronati noted that both the wetlands permit and the State subdivision permit are still outstanding for the Giles half of the project. He explained that the wetlands permit has involved more agencies due to the wetlands impact. He believes that both permits should be completed within 60 days.
MOTION by Mr. Gylfphe to recess this public hearing until November 17, 2010 at 7:15pm.
SECOND by Ms. Mooney
Mr. Gylfphe noted that he doesn’t believe that this project should go beyond 90 days at most. Ms. Chauvey expressed concern for the length of time this project has gone on and suggested that it could be dismissed without prejudice and the Board could also waive the future application fees. Ms. Mooney and Mr. Anderson each stated that they believe 60 days should be adequate time.
VOTE 5-Aye. 0- Opposed 1- Abstained MOTION PASSED
Chair Stockus read the next case and opened the public hearing at 7:25pm:
Case # P10-04- SIT: (continued) Roger & Charlene Hemeon – 104 Old Turnpike Road – Map 4 Lot 10 & 14 – Application for a site plan review (acceptance, compliance review, and final approval) for Multi family development with four duplexes and one single family condominium.
Mr. Coronati presented a new set of plans to the Board noting that not much had changed. He reviewed the project to date and noted that plans have been sent to Rockingham County Conservation District (RCCD) and that RCCD had requested a HISS map/Soil Study by a Certified Soil Scientist. Mr. Coronati noted that the Site Plan Regulations had not said that one is needed but they are in the process of having one done, then RCCD will do the engineering/drainage estimate and then the review.
Mr. Coronati noted they had completed all the septic designs and have submitted them to the State. He also explained that the NH Dept. of Transportation requested a deceleration lane and that had been added to these new plans. He also presented a draft copy of the condominium documents, including the maintenance responsibilities, to the Board and asked if they would need to be reviewed by the Town Attorney. The Board paused to review the materials passed out, but did not decide if they would seek an opinion from Town Counsel on these condominium documents. Mr. Colby requested that he have time to review the new plans for compliance and that the Board hold off on the memo he had submitted in the file. Mr. Colby will review the new plans submitted tonight and report back to the Board. Mr. Anderson requested time to review
the condo documents, as well.
Mr. Colby noted that he had another memo in the file and he believes the application is complete. Chair Stockus read the memo.
MOTION by Ms. Chauvey to accept this application as presented for Case PB10-04-SIT as complete.
SECOND by Mr. Anderson
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Mrs. Sears noted that the plans were submitted to the Fire Department but she has not received their recommendations yet. The Board and the Applicant discussed various Planning Board processes including dates for a site walk. Various members of the Board will attend one of two site walks: Thursday Sept. 30th at 4pm and Saturday, Oct. 2, 2010 at 4pm.
MOTION by Ms. Chauvey to recess this case to the October 20, 2010 at 7:15pm
SECOND by Ms. Mooney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Part II Subdivision Application
Mr. Colby noted that this will not be completed until the whole reorganization is complete.
2011 Budget Review
The Board reviewed the current budget and the handouts from Mrs. Carlson that they had requested. They had many questions and suggestions and they needed more information. The Board also briefly discussed the printing line item/ postage noting that there may be a mailing to residents for proposed zoning changes. The Board wanted more time to review the handouts presented tonight. Chair Stockus offered to put together a spread sheet showing 2008, 2009, and the current year for more clear comparisons.
During the budget discussion it was noted that the recent Town Map needs corrections. It was noted that it should be at the map company’s expense. Mr. Davies asked who would be responsible for requesting the changes to the map company. Chair Stockus will bring his research from this topic to the next meeting for the Board to review. Mr. Anderson will also approach this revised Town Map issue with the rest of the Selectmen.
Later in the meeting, Ms. Chauvey returned to the budget discussion and suggested that the Board have Mrs. Sears do the breakdowns of the revenues so that the Board can better track and see if the revenues are actually covering the expenses. Mr. Davies suggested that this procedure should start in 2011.
Other Business
Ms. Chauvey wanted to discuss a previous motion made to get a second opinion from a land use attorney on whether the Board had the authority to mandate preliminary reviews. Ms. Chauvey conceded that she now believes the Board does have the authority and there is no need for the second opinion. Mrs. Sears explained that she had held off getting it until tonight in case the Board decided against getting the second opinion after all.
MOTION by Ms. Chauvey to rescind the prior motion made on September 15, 2010, to ask Mike Donavan or another Land Use Attorney: How the PB can go about requiring Preliminary Review(s) in the Site Plan Regulations (SPR) and Subdivision Regulations (SR). The Board would like to give the Attorney a copy of LGC’s Opinion and the first page of the SR and SPR.
SECOND by Ms. Mooney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Mr. Gylfphe to adjourn at 8:25pm
SECOND by Ms. Mooney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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