NOTTINGHAM PLANNING BOARD
April 21, 2010
PUBLIC SESSION
Approved & Amended
Type of Meeting: Regularly scheduled meeting
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
PB Members Present: Arthur Stockus, Chair; Scott Canney; Gary Anderson, Selectmen’s Rep; Peter Gylfphe, Alt. Member; Cheryl Smith, Alt. Member, Robert “Buzz” Davies, Alternate Member
PB Members Absent: Bill Dean, Vice Chair; Rick Bacon, Secretary; Jeff Quinn; Susan Mooney; Traci Chauvey, Alt. Member
Others Present: Lisa Sears, Land Use Clerk; Paul Colby, Building Inspector & Code Administrator; Chris Albert, Thomas Sweeney
Chair Stockus called the meeting to order at approximately 7:04 pm. Ms. Smith was seated for Ms. Mooney. Mr. Gylfphe was seated for Mr. Dean. Mr. Davies was seated for Mr. Quinn.
Review of Minutes
The Board tabled the review of the minutes until after the public hearing.
Mr. Stockus opened the public hearing for:
Case # P07-08-SUB: (continued) Little River Realty Trust, Lucille Howard, Trustee – Stage Road – Map 17 Lot 25 – Application for a 6- lot Subdivision (acceptance, compliance review, and final approval)
Case # P07-09-SUB: (continued) Leonard Giles Revocable Trust, Leonard Giles, Trustee – Gebig Road – Map 17 Lot 31 – Application for a 23- lot Subdivision (acceptance, compliance review, and final approval)
The Board and Mr. Albert reviewed in great detail the February 1, 2010 Subdivision Review Memorandum from Jack Mettee for both proposed subdivisions. The Board noted all the outstanding issues with Mr. Albert including:
- Who will be maintaining the ten retention ponds, culverts and mowing on the roads: Homeowners Association or the Town. No firm decisions were made by this Board or the Board of Selectmen at one of their recent meetings.
- Site specific waivers for a few lots in regards to wells, septic systems.
- The need for a written agreement between the parties in regards to make sure that the roads in both developments done at the same time, as they depend on each other for access/egress. The Board noted that just having a note on the plan was not enough. The note will stay on the plan and they will also like to change the wording that notes the gravel base of the whole road must be in before building permits are issued and the top coat of the road must be in before Certificate of Occupancies are issued.
- They also reviewed minor issues with the plans that will be recorded to make sure they are legible, meet all requirements and are clear.
- Mr. Albert agreed to put the 20’ easement access back on to Lot 11 of the Giles Plan to allow additional access to the Town property, and one that is not across wetlands.
- Mr. Albert agreed to assist the Conservation Commission in the purchase of additional medallions marking the many easements in this project. Ms. Smith noted that some disappear over time and are expensive to replace.
- Mr. Albert agreed to have the wells sealed and not just abandon them, and have the plan note reflect that.
Ms. Smith would like to make sure that all the corrections and changes to this project are completed before Mr. Albert returns to the Board. The Board agreed. The public hearing was closed.
MOTION by Mr. Gylfphe to recess this hearing to June 23, 2010 at 7:15pm.
SECOND by Mr. Canney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
The Board discussed the need for an engineering review for the roads in the Howard/Giles project, after the public hearing was closed and after the review of the minutes. The Board decided to send certified notices to the abutters at the Board’s expense. They will be discussing the hiring of Rockingham County Conservation District to do the engineering review of the roads for both projects and the need to set up the escrow/bond/letter of credit requirements.
MOTION by Mr. Canney to hold a public hearing for the Howard/Giles cases for the purpose of hiring a third party review for the engineering of the project. The Planning Board will send certified notices to all abutters.
SECOND by Mr. Davies
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Review of Minutes
April 7, 2010
Line 127 delete that
Line 134 add an s to concern, insert about after concerns
Line 220 change respone to respond
Line 267 Change They to The Board
MOTION by Mr. Canney to approve the minutes of April 7, 2010 as amended.
SECOND by Mr. Anderson
VOTE 5-Aye. 0- Opposed 1- Abstained MOTION PASSED
Final review of Planning Board’s Bylaws
MOTION by Mr. Canney to adopt the Planning Board Bylaws & Rules
SECOND by Ms. Smith
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Members that were present signed the Bylaws. Mrs. Sears will get the missing members’ signatures and then distribute copies to the Board and file with the Town Clerk, per RSA.
Review of the Rules of Procedure
The Board tabled this review as most members did not have time to review. Mrs. Sears will make the minor corrections suggested by Ms. Mooney and Chair Stockus then distribute to the Board for a final review.
Old/New Business
The Board also signed the Crowell (Lot Line Adjustment) mylar already approved at the April 7th meeting.
The Board briefly discussed the notice they received that new member Jeff Quinn was unable to attend meetings due to a change in his work schedule. The Board asked Mrs. Sears to ask Mr. Quinn if he knew if the work schedule change was temporary or permanent.
The Board approved Mrs. Sears’s flyer to recruit subcommittee members for the Master Plan update. The Board would like it sent to the website, cable channel, posted around town and any other place it would be free to post.
The Board noted that no action was needed on the Barrington-Gerrior Drive project.
The Board confirmed that their new meeting schedule will start in June (second and fourth Wednesday of the month). They reviewed a draft meeting schedule and decided not to meet on the Wednesday before Thanksgiving or Christmas. Later, they also decided not to hold a workshop meeting next week, as Mr. Mettee’s estimates will not be ready by then.
Chair Stockus had invited any other members who wanted to join him and Mr. Mettee on Friday at 10:30 am in the Planning Board Office to review and define the estimates.
Legislative Update
Mr. Colby gave the Board a brief update on HB 1486 in regards to prohibiting the mandating of residential fire sprinkler system requirements by land use boards or fire departments.
MOTION by Mr. Gylfphe to adjourn at approximately 9:08pm.
SECOND by Mr. Canney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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