NOTTINGHAM PLANNING BOARD
July 14, 2010
PUBLIC SESSION
Approved & Amended
Type of Meeting: Regularly scheduled meeting
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
PB Members Present: Arthur Stockus, Chair; Rick Bacon, Secretary; Gary Anderson, Selectmen’s Rep; Susan Mooney; Peter Gylfphe, Robert “Buzz” Davies, Alternate Member
PB Members Absent: Bill Dean, Vice Chair; Scott Canney; Cheryl Smith, Alt. Member, Traci Chauvey, Alt. Member
Others Present: Lisa Sears, Land Use Clerk; Jack Mettee, Mettee Planning Consultants
Chair Stockus called the meeting to order at approximately 7:05 pm. This meeting was televised on cable access Channel 22. Introductions were made for the Board and Staff. Mr. Davies arrived at approximately 7:10pm and was seated for Mr. Dean. The Board tabled the review of the minutes until after Mr. Mettee’s review.
Work Force Housing Guidance Document Final Review - Jack Mettee, Mette Planning Consultants
The Board reviewed previous changes and suggestions in great detail with Mr. Mettee. Mr. Mettee will also adjust the formatting of this document, additional minor changes and return to the Board for another final review. Copies of the working document are available in the Planning Office during regular business hours.
Workforce Housing Sample Covenant Document Review - Jack Mettee, Mette Planning Consultants
The Board reviewed previous changes and suggestions in great detail with Mr. Mettee. Mr. Mettee will return to the Board for a final review. Copies of the working document are available in the Planning Office during regular business hours.
Proposed Subdivision Amendments for Open Space Development - Jack Mettee, Mette Planning Consultants
The Board reviewed this new proposed document prepared by Mr. Mettee for the inclusion of the Open Space Development (OSD) provision in the Subdivision Regulations and the Zoning Ordinances. The Board reviewed and agreed to:
- Changes to the existing Subdivision Regulations; minor in definitions and procedures.
- Changes and additions to clarify and unify terms and procedures for OSD; including detailed processes.
During the discussion, Mr. Mettee stated at the start of the review of this document, that the Board should have a clear approach for a developer on how the Board will handle an OSD application; making it clear that the conservation of land is the priority for the Town in the OSD process. They all reviewed in great detail the process of how an application for OSD should go on a step by step basis.
Ms. Mooney was concerned that the terms and use of “Common Conservation Area” and “Designated Open Space”. Mr. Mettee will work on making this issue more clear throughout the document. They also discussed appropriate buffers and marking of the Conservation Areas with medallions from the Conservation Commission.
The Board briefly discussed the issue of maintenance of retention/detention ponds in new developments, again. This issue is still under consideration with the Board of Selectmen and Planning Board.
Also during this discussion, the Board noted that they need to somehow officially add Conservation Commission recommendations (and other town departments & committees) in the review process. The Board will consider how best to officially adopt this into their procedures, but did not do so at this time.
Mr. Mettee will make the revisions to all of these documents and will return to the Board on August 11th.
Mr. Mettee also passed out a brief outline of his two step approach to begin the review of the Zoning Ordinances (ZO) for the Board’s “homework”. He asked the Board to come up with any “problem areas” that they believe need to be corrected in the ZO.
The Board briefly discussed a few items that may be changed in the Subdivision Regulations while they are changing it for the OSD items: possibly adding recommendations from OEP in regards to flood insurance and adding a performance bond requirement for all new roads/developements.
Point of Order: Mr. Gylfphe left the meeting before the vote to table the minutes.
Review of Minutes
Given the late hour, the Board decided to table the review of the minutes.
MOTION by Ms. Mooney to table the review of the minutes of June 23, 2010.
SECOND by Mr. Bacon
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
Invoices
The Board reviewed invoices from BCM Planning for work completed to date on the Impact Fee Study warrant article.
MOTION by Ms. Mooney to recommend paying the invoice for $825 to BCM Planning.
SECOND by Mr. Bacon
VOTE 5 Aye. 0- Opposed 0- Abstained MOTION PASSED
The Board reviewed the invoice for Mettee Planning Consultants for work completed to date on tonight’s documents and work to date on the Master Plan review.
MOTION by Ms. Mooney to recommend paying the invoice for $2,250 for Mettee Planning Associates.
SECOND by Mr. Davies
VOTE 5 Aye. 0- Opposed 0- Abstained MOTION PASSED
Chair Stockus noted an invoice for $1,463 invoice for John E O’Donnell & Associates that has already been paid. He explained that a previous Board had requested this update to the street map and someone had authorized the work and this Board was never informed and no money was appropriated for it so there is an $863 deficit on that line item in the budget. Chair Stockus noted that there is a need for better communication from the administrative offices and he has discussed that with Mr. Brown. They briefly discussed that there needs to be a vote to make a map an official town map. Chair Stockus noted that could be put to the voters this spring.
Lamprey River Water Shed Association (LRWA) Letter
The Board briefly reviewed a letter from LRWA asking the Planning Board for support in their nomination of the Upper Segment of the Lamprey River; its major tributaries; and the tidal portion of the river in Newmarket into the NH Rivers Management and Protection Program (RNPP). Ms. Mooney added that the Conservation Commission has written a letter of support and she recommend that the Planning Board do so as well. Mrs. Sears will find out if the BOS has taken any action on this yet and see if there is a model letter. The Board will then review this issue again at a future meeting.
New/Old Business
Mrs. Sears asked if the Board would like to schedule any additional workshops; including the merging of the Bylaws & Procedures Document. The Board did not schedule any additional workshops at this time. They have one scheduled on Aug. 4th.
Ms. Mooney asked the Board if they where interested in having a Planning Board booth at Nottingham Day on September 18th. The Board will discuss this again and decide what kind of information they may want to hand out.
MOTION by Ms. Mooney to adjourn.
SECOND by Mr. Anderson
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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