Minutes
Nottingham Budget Committee
Thursday December 15, 2011~- 7:00 PM
Nottingham Town Offices Conference Room #1
approved
|
Members |
Additional Role |
Term Ends |
X |
Chet Batchelder (elected) |
Vice Chair School Survey Rep Alternate |
2012 |
X |
Donna Danis (elected) |
Chair |
2012 |
x |
Michael Koester (elected) |
Member at Large School Building Advisory Committee |
2014 |
x |
Gail Mills |
Member at Large School Survey Rep. |
|
x |
Barbara Scannell (elected) |
School Building Advisory Committee Alternate |
2013 |
e |
Doug Simmons (elected) |
CIP Committee Rep. Alternate |
2012 |
x |
Bunny Walder |
Appointed Member |
2012 |
X |
Rick Morrissey |
Appointed Member |
2012 |
x |
Peter Perron |
Appointed Member CIP Committee Rep |
2012 |
|
Other Board Membership |
Board Representing |
|
X |
Hal Rafter |
Selectman Representative |
|
X |
Susan Levenson |
School Board Representative |
|
Frank Markiewicz, Dawn Fernald, Michele Carvalho,
7:00 Call to order and introductions
7:05 Review/approve Minutes: December 8
7:15 Presentation: School Budget 2nd Draft
Dawn Fernald School Board
State funds for retirement were uncertain. Therefore monies were frozen ($120,000). Not extra money already approved last year. Now unfrozen and spent on:
- Curriculum
- Staff
- Internet
- Maintenance
- Field trips
If monies are “extra”, they are reallocated, or carried forward to the next year.
Nottingham teacher assoc. and school board have agreed upon contract.
Pg 8. Pay compensation
2012-13-- $500 increase per cell
1st agreement is to increase steps (14 steps=years to 6 tracks=education) , each yr , automatically goes to next step . 14 yrs would be step. Track equals education.
This is a 3 year contract
Warrant is being put together and numbers are being revisited.
Salary total, $2million.
Evergreen Clause was repealed by state legislature last year. Evergreen is status quo.
$38,628 increase in salaries, even if no collective bargaining is voted in, because evergreen is in place, the next steps will auto go into effect.
Cost of $500 for steps 38K 43K 45K consecutively. Lots of staff on max. step, 18 staff next year. 21staff year 2, 28 year 3 of proposed contract.
Step 14 will get addtional 500.
Donna- previous step use to be a % increase.?
Frank- agreed to $ amt,
Sue-To create parity across steps
Teachers over 3 yrs will increase their health premium contributions by 1% , each year . Saves $3300-3400 to district each yr, based on today’s figures.
Buyout of health insurance is $1700.
Bunny- buyout is extra too?
Sue-private companies do this
Donna- School covers 92% for single and 82% for family plan. How does this compare?
Frank- across state, survey is consistent Benchmark is business . Health care is 2nd highest cost to budget, after salary.
Donna- 3 yr plan to adjust heath insurance, none for dental.
Frank- not an issue so far. Dental a smaller cost
Chet- pg 12- $1750 to 2000 max benefit for dental. Annual status quo $2000
Barb-increase from year to year—contract step plus additional cost
$72000 two levels (cells), steps for everybody and 500 for step 14.
Remove $3333, bring it down to $69K- 3% to net salary increase considering everything.
Hal- has scale been in effect for past 3 years?
2009 last contract approved.
Last 2 years no increase for teachers on steps
Is evergreen still in contract?
Evergreen still in, agreed to years ago would have to be taken out by negotiation.
Pg 13 sick leave, payout, $50 to 60/day. Is that an unfunded liability?
Frank- no. Notified a year in advance. Without notification one doesn’t get $ if they leave.
7:40pm
Mike-school board has ratified contract. Appreciate this timely contract agreement.
Donna--Bring questions to next meeting get them to Sue, Jan 5th BC meets
Frank- working outline for oper budget. NSB next wed. revenue projections, warrants, default budget.
1-4 -2012 tax impact, default
1-30 warrant articles posted
1-12 public hearing, vote
MS 27 official doc that goes to DRA. with Operating budget and warrant articles.
1-19 BC to vote on bond
BC quorum to sign MS 27. 6 of BC members must sign to approve.
Michelle- Draft two of operation budget. 12-14-11
Section by section, focus on what’s changed.
Regular ED
DHS tuition- updated $80,000 , has decreased
CBNA $9000 decrease in no. of student
Special ED- pg 4
2 positions of sped coordinator. Reduced to part time 60%.
Local agency to all meetings, required consultation with staff. 215 meetings / year.
10-2010- state average of sped kids 15.4%-- Nottingham 15.5%
Survey of Surrounding sch dist. Sped Bldg coordinators -50% of towns have
Coordinator is a new position
Compliance piece is very important. Better shape than 3 years ago. 13 indictors to comply with.
Bunny 5569-069 $855,000 how is it spent. Sped tuition to non public school.
Current year break out.
Out of dist placements. $268,000 for tuition from other schools
Extended school year $16,000
$117,000 preschool assessment
Pg 6 1410 co curricula salaries no charge, non athletic
1420 no changes in athletic co curriculum
2120- Guidance, no change NC
2130- Health, NC
2140 sp contracted services, NC
8:25pm
2150 speech – language- no increase
2210 – Improvement of instruction, NC
2220—library and educ media, NC
2225—computer assist instruction, NC
Donna- unfrozen, wifi upgrade in current budget. $27,000
2290-support services and instruction for staff-
- 2310- school board services, new 3 year contract,-- $9500: reflects improvement in operations by SAU.
Final report in January.
Thanks to Frank
SAU $ 23,020 operating budget.
Joint board approved sau bud. $353,000, 1.3% ^ for Nott.
5330 sch dist auditor-
2410-5531007 telephone- removed pay phone <$1000.
2510-sch dist bookkeeper NC
2620- Maintenance contracted for services ^ $1500 propane tank replacement.
2700—transportation, elem ^ $6868 , 2% increase per bus. Based on current contract. 2% increase for high schools is correct.
Site improvements, NC
8:43pm
Item 2b on yellow sheet. $21,615
5220-food service, NC
5232- Retirement for all categories, 11%, for certified,
Why is retirement in 30% increase? Base salary from last
Frank- budgeted previous year. Will break down
Operating budget is obligated to pay architects.
Next year budget based of tuition rate CBNA actual 1% increase
Sped rate actual
3% increase at DHS, actual June 2012, based on sch budget
Nott. Student enrollment, 9 mns
133 DHS
2 from homeschool
2 at Raymond
$1, 551,487
108 at CB NA
49 grad from district
65 going into high school
Does DHS bill for the first 6 mns. For 2012. Oct first bill, monthly.
Bunny- 2 seniors at Raymond , $14,000 tuition
Gail- 57 in private school
Barb- reconciliation 2012 numbers, what was in the current budget. Pull together of the numbers is appreciated.
Dawn- Renovation and Construction Project
Summary of proposed construction accepted to move forward $3,526,500
Tax impact-15 year, vs 20 year bond
9:05pm
$2,734,400 reconstruction,
$500,000 sprinkler and cistern
$36,500 soft costs
$150,000 board discretion safety net 5%
Guarantee max.
Construction managers (BPS) number presented to board. Clerk of the works, not included.
Work in progress from the board.
Obligation remains to pay what has been done so far.
Tom Sweeny- know actual figures before the bond contract. 1/12 public hearing on school budget and individual warrant articles. Delay bldg vote til the 1/19.
This is a frame work for a lot of discussion that needs to take place.
Barb-how firm $ 3.5 is . Architectual line in proposed line. BPS will send bill, architect will sign off on that number. 7% of total cost is architectural fees. We don’t pay till they are done.
Money was already spent , but it was accounted for .
Ledge is a big oops possibility for cistern for sprinkler system.
9:25pm
Bunny- sprinkler system and safe environment addressed only. $500,000 what will it cost us to have hvac limitations and sprinkler.
$800.000 stand alone for hvac and sprinkler
Discussion about all this has taken place. Sch board now committed to moving forward.
Forward additional questions to Sue.
Default budget needs to go to school board and discuss at next meeting.
9:35pm Discussion: Proposed Town Assistant Position (Gail/Bunny)
Bunny--1-19-12 is too late to discuss this position. Charlie has given several different description. $14 to 20 / hr. Can it be part time? Job description.
Hal- Salary change is work in progress. Demands have increased over the years. BOS felt it is justified to put it in the budget. Want someone who has experience and understands features of a town government. Hit the ground running. Based on volume of work.
Gail- Tracey is secretary office assistance, positions are word for word. Wants a better description of job.
Hal- overlap in positions. Tracey has been 2 years on the job. Defer to Charlie.
Pete- towns Nott size could be compared for position. Actually justifying the number. Probably have another staff. Survey others.
Mike- grant money is not being pursued because of time limitations. Add this in narrative for job description.
Bunny- add standardized reporting method for town. Create spreadsheets and monitor them.
Pete- if grants have not been captured. Line item for contracting grant writing services.
Chet-discrepancy in new and long time employees. Disproportionate.
Everybody gets 2% increase and a line for merit, based on supervisors evaluation and recommendations.
9:55 Committee/Department Reports
- School: Sue
- School Building Committee: Michael/Barb
- BOS: Hal forms and doc on website BOS Wed next meeting. Tasker and Merriam Daggett property
- CIP: Pete /Doug rough draft, 2 tables and report this weekend.
- Survey: Gail/Chet
Reports not back from UNH
9:58pm Round table / Adjourn
Mike- Charlie’s narrative assumes the inclusion of new position. Please read to have questions. Worse case picture inflates the budget. School does the same thing. Trimming things.
Bunny- Rec revolving fund and how it will be allocating in the future. If a dept has $115,000 and is still coming to town for budgetary needs, this may need looking into.
Hal- original warrant article that set up the rec fund.
Not accounting as private business.
Placeholder for Janet and Hal.
Municipal revolving funds, general discussion. 1-19 or 1-26
Gail- training course for dept heads, consistent presentation. \
USA springs extended again.
Donna- thanks to Sue for sch board information
Barb- developing a tight budget and fairly covering all bases.
Rick- Conservation com. Why can’t CC use their funds?
Hal bring up Wednesday
Pete- Nottingham may be too compartmentalized for a small town, why can’t we share equipment across dept. ? public works, fire, Management problem not a budget problem.
Donna- Draft BC for town report. Input thru email.
10:15pm Adjourn
Action Items
- Revise job description for Town Admin
Brief update at 1-5 meeting.
-Frank to break down retirement payments, based on last year’s numbers it looks like a 30% increase.
-How was revolving fund set up originally?
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