Town of Nottingham
BUDGET COMMITTEE
Draft Minutes of the August 12, 2010 Public Meeting
Approved by Committee September 9, 2010
Attendance (X = present, E = excused, A = appointed during meeting) |
Members at Large |
Additional Role |
Term Ends |
X |
Chet Batchelder |
Tax Map Committee Rep |
2012 |
X |
Donna Danis |
Impact Fee Committee Alt. CIP Alt. |
2012 |
X |
John Decker |
School Building Advisory Committee Alt. |
2011 |
X |
Michael Koester |
Acting Chair/Incoming Chair |
2011 |
X |
Susan Levenson |
Appointed Member at Large |
2011 * |
X |
Gail Mills |
Appointed Member at Large |
2011 * |
X |
Gene Reed |
Appointed Member at Large |
2011 * |
X |
Barbara Scannell |
New Appointed Member at Large |
2011 * |
X |
Doug Simmons |
Member at Large |
2011 |
* member appointed by committee to fill vacancy, term will be up at next election. |
Other Board Membership |
Board Representing |
Term Ends |
A |
Gary Anderson for Mary |
Selectmen Representative |
2012 |
A |
Bob Davidson |
School Board Representative |
2011 |
Agenda
7:15 Call to order and introductions, assign scribe duty
7:20 Member-at-Large appointment
7:35 Nominations/Elections of Chair and Vice Chair
7:45 Appointments to other committees
8:00 Second quarter Town financials – BOS Rep
8:20 Final 2009-2010 school district financials – School Rep
8:40 Review minutes from May 13, 2010 meeting
8:50 Committee Reports
Default School Budget
CIP
Tax Map
Impact Fee
School Building
9:05 Other Business
LGC Budget & Finance Workshop (9/21-Manchester, 9/23-Loon)
Next Meeting
9:10 Round table
9:15 Adjourn
Call to Order and Introductions - 7:15PM
The meeting was called to order at 7:15 by Acting Chair, Koester. The committee went around the room and introduced themselves. Discussion followed about posting for the open secretary position.
Member at Large Appointments - 7:20PM
A member of the pubic expressed interest in filling the remaining open member at large position. Barbara Scannell introduced herself to the committee and gave a brief description of her background which includes 15 years in Nottingham and 30 years in accounting.
Mr. Decker made a motion, seconded by Ms. Danis to appoint Ms. Scannell as a member at large to fill the term for the reminder of the year (until the town meeting). The motion passed; 9 yea/0 nay/abstentions:
Ms. Scannell was invited to sit at the head table and told that she needs to be sworn into office before she could vote.
Nominations/Elections of Officers - 7:25PM
Ms. Danis made motion, second Mr. Decker to nominate Mr. Koester to fill the office of chair. There were no other nominations. The motion passed; 8 yea/0 nay/abstentions: Koester
Ms. Mills made motion, second Mr. Anderson to nominate Mr. Batchelder fill the office of vice chair. There were no other nominations. The motion passed; 8 yea/0 nay/abstentions: Batchelder
Review minutes from 5/13/10 – 7:30
Ms. Danis made a motion, seconded by Ms. Mills, to accept the minutes of 5/13. During discussion, a few corrections were made and the motion was restated. The motion passed; 4 yea/0 nay/abstentions: Anderson, Davidson
Nominations/Appointments to Other Committees - 7:35PM
Default School Budget committee – previously discussed membership from last meeting to include; Mr. Reed, Ms. Levenson, and Mr. Koester with Mr. Decker and Mr. Batchelder to attend if available. CIP: Ms. Danis as representative with Ms. Levenson as alternate. Mr. Decker indicated he could help with support.
Tax Map: Discussion about this committee resulted with Mr. Batchelder as representative and Mr. Simmons as alternate.
Impact Fee: Discussion about this committee resulted with Ms. Mills as representative and Mr. Koester as alternate.
School Building: Discussion about this committee resulted with Mr. Decker as representative and with Ms. Scannell and Ms. Levenson as alternates.
Second Quarter Town Financials – 8:06PM
Mr. Anderson discussed the month of June and half year expenses. Items of interest; Town Clerk Office Supplies are over budget. Master Plan Town Map more than double the estimated expense. No current concerns within the budget at this point. There had been a cash flow concern at tax time. Valuation update will mostly hit in November.
Committee discussed that the revenue worksheet needs current year budgeted information so we can track how we are doing against our target.
Fourth Quarter School Financials – 8:44PM
The School Board representative was not in attendance and financial data was not provided. The budget committee was invited to the 9/15 School Board meeting to discuss this year’s budget process. Mr. Koester indicated he would re-request the 2009-2010 year end school district expense report.
Committee Reports – 8:45PM
CIP (Ms. Danis) – nothing to report
Tax Map (Mr. Simmons) – Setting up a warrant article looking at expenses for each stage researching bidding process to see if three quotes are needed
Impact Fee (Ms. Danis) – Impact fees based on Fire/Rescue, Recreation and School as 3 separate categories. Fire/Rescue Dept and School District provided information data and have estimated fees for these two categories. Recreation is still pending based on a needs assesment.
School Building (Mr. Decker) – An architectural firm was hired, programming needs were evaluated over the last couple of weeks, discussing hiring a construction manager, next meetings 8/18 @ 6:30, 9/8 @ 7:00.
Other Business – 8:55PM
LGC Budget & Finance Workshops Sept. 21 in Manchester and Sept. 23 in Lincoln with a Sept. 14 registration deadline, (http://www.nhlgc.org/trainingevents/budgetworkshop.asp) includes the registration form, members need to inform the town office that they would like to sign up. Northwood has also invited us to attend their in-house training by the LGC on October 20, 7:00 at Northwood Town Hall.
Next budget committee meeting 9/9 @7:00
Other Business/Round Table – 9:10PM
Mr. Anderson indicated he would get info back to committee on concerns, Mr. Reed indicated that committee members should take a walk through of the school, Generally, the committee welcomed new members to the committee especially the newest member Ms. Scannell.
Motion to Adjourn
Motion made by Ms. Danis/seconded by Mr. Reed to adjourn. The motion passed unanimously and the meeting was adjourned at 9:13 PM.
Respectively submitted,
John Decker
Future Meeting Dates of Interest
9/9 Budget timeline, Year end school district financials,
9/15 Meeting with School District on budget process and timeline.
Action Item Tracking
Action Item |
Who |
Assigned |
Status |
Revenue worksheet needs current year budgeted information to track against target. |
Anderson |
8/12/2010 |
|
Re-request of Year End Financials from School district. |
Koester |
8/12/2010 |
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