Town of Nottingham
BUDGET COMMITTEE
Draft Minutes of the October 7, 2010 Public Meeting
Not Approved by Committee
Attendance (X = present, E = excused, A = appointed during meeting) |
Members at Large |
Additional Role |
Term Ends |
|
Chet Batchelder |
Tax Map Committee Rep |
2012 |
|
Donna Danis |
Impact Fee Committee Alt. CIP Alt. |
2012 |
|
John Decker |
School Building Advisory Committee Alt. |
2011 |
|
Phil English |
School Board Rep. |
2013 |
|
Michael Koester |
Acting Chair/Incoming Chair |
2011 |
|
Susan Levenson |
Appointed Member at Large |
2011 * |
x |
Gail Mills |
Appointed Member at Large |
2011 * |
|
Gene Reed |
Appointed Member at Large |
2011 * |
|
Barbara Scannell |
New Appointed Member at Large |
2011 * |
|
Doug Simmons |
Member at Large |
2011 |
* member appointed by committee to fill vacancy, term will be up at next election. |
Other Board Membership |
Board Representing |
Term Ends |
|
Mary Bonser |
Selectmen Representative |
2012 |
|
Charlie Brown |
Town Administrator |
|
x |
Bob Davidson |
School Board Representative |
2011 |
|
Sarah Evans |
Secretary |
|
Agenda
7:00 Call to order and introductions, Intro Phil English and Sarah Evans
7:05 Review minutes from September 9, 2010 meeting
7:15 Discussion for 9/15 meeting with School Board
7:40 Town Budget –Revenues
7:50 Strategic Planning
8:00 Committee Reports –
Default School Budget
CIP
Tax Map
Impact Fee
School Building
8:35 Other Business
9:00 Round table
9:07 Adjourn
Call to Order and Introductions - 7:10PM
The meeting was called to order at 7:00 by Vice Chair, Batchelder. The committee went around the room and introduced themselves. Phil English introduced. Charlie introduced Sarah as recording secretary.
Review minutes from 8/12/10 – 7:05PM
Motion M /seconded M, to accept the minutes of 9/12. The motion passed; 0 yea/0 nay/abstentions:
Discussion of 9/15 Meeting w/ Sch Board - 7:15PM
Oct 13 an informal PTA open house is scheduled. Oct 26 public meeting in sch. Cafeteria to discuss bldg. challenges and anticipated limited state funding. Sch Board meets 10/20; Frank and Amy will attend BC meeting 10/21 to discuss that.
Gene would appreciate timely submission of school budget for upcoming BC meeting. Need to know the amount of tuition for Coe Brown
Town Budget-Revenues 7:40PM
Ms. Bonser would like MS 5 from last year to compare with this year. Revenues from current use are up, others show numbers are down, info is not clear.
“Current year budgeted” column is not populated, is it possible to complete that?
Departments on target and OK, no complaints. If dept. is close to bottom line, a request >$500 goes to Charlie to approve or not.
Strategic Planning 7:50PM
Discussion of form to be used to request info from town entities regarding budget. Mike will channel the requests that each member of the BC may make as individuals. Susan likes the footnotes (included in auditor’s letter) that school board uses on financial statements, as an example of an individual request.
John and Susan attended state municipal budget meeting. State of the State shows reality of debt in countries and towns. Nottingham will receive $ from general education aid for 2011-2012 school year, estimated, $701,408. Whereas Northwood and Strafford do not receive monies for the year, in the past they have. First quarter budget for state was less than hoped for.
Following correct channels to change articles is important to receive funds.
Committee Reports – 8:30PM
Default School Budget – none till next week
CIP (Ms. Danis/Ms. Levenson) – Donna says Arthur Stockhouse sent forms for projects to all town departments requesting them back 10/7. Meeting 10/14 AM to review forms
Tax Map (Mr. Batchelder/Mr. Simmons) – none
Impact Fee (Ms. Mills/Mr. Koester) – none
School Building (Mr. Decker/Ms. Scannell/Ms. Leveson) – Municipal Budget update from state
Other Business – 8:38PM
Need sch. budget info 78 hours before a BC decision can be rendered. BC has right to change a recommendation if a warrant article is changed.
Mike revised BC schedule to include, next meeting”Year to Date School Financials”
Round Table – 9:00PM
Financial info will match what we are working toward.
Public revenues need to be collected by town to make sure citizens are getting what they need in time of monetary challenges
Motion to Adjourn
Motion: M/seconded M to adjourn. The motion passed unanimously and the meeting was adjourned at 9:06 PM.
Respectively submitted,
Sarah Evans
Future Meeting Dates of Interest
10/13 PTA open house
10/14 BC sub committee
10/26 Meeting with school bldg committee to discuss wants and needs
2/11/11 school district deliberative meeting
Action Item Tracking
Action Item |
Who |
Assigned |
Status |
Revenue worksheet needs current year budgeted information to track against target. |
Anderson |
8/12/2010 |
|
Re-request of Year End Financials from School district. |
Koester |
8/12/2010 |
|
Getting school financials |
English |
10/7/2010 |
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