Nottingham Budget Committee
Thursday, November 4, 2010~- 7:00 PM
Nottingham Town Offices Conference Room #1
Not Approved
Attendance(X = present, E = excused, A = appointed during meeting) |
Members at Large |
Additional Role |
Term Ends |
X |
Chet Batchelder |
Vice Chair |
2012 |
X |
Donna Danis |
Impact Fee Committee |
2012 |
x |
John Decker |
School Building Advisory Committee |
2011 |
X |
Michael Koester |
Chair |
2011 |
X |
Susan Levenson |
Appointed Member at Large |
2011 * |
X |
Gail Mills |
Appointed Member at Large |
2011 * |
E |
Gene Reed |
Appointed Member at Large |
2011 * |
X |
Barbara Scannell |
Appointed Member at Large |
2011 * |
X |
Doug Simmons |
Member at Large |
2011 |
* Member appointed by committee to fill vacancy, term will be up at next election. |
Other Board Membership |
Board Representing |
Term Ends |
X |
Mary Bonser |
Selectmen Representative |
2012 |
X |
Phil English |
School Board Representative |
2011 |
Guests: Charlie Brown, Peter Bock, Gary Anderson
Agenda
7:00~Call to order and introductions
7:05~Review minutes from October 21, 2010 meeting
7:15~Town Budget – presentation of initial draft
8:15~Committee Reports –
~~~~~~~~~~~~~~~~~~ CIP
~~~~~~~~~~~~~~~~~~ Tax Map
~~~~~~~~~~~~~~~~~~ Impact Fee
~~~~~~~~~~~~~~~~~~ School Building
~~~~~~~~~~~~~~~~~~ School Default Budget
8:45~Other Business
9:00~Round table & Adjourn
7:00 Call to order and introductions
Chet called to order
7:05 Review minutes from October 21, 2010 meeting
Hold minutes for a little bit
7:07 Charlie presents initial draft
7:07 Town Budget – presentation of initial draft
Charlie/ gets initial budget from town heads, tweaks it, gives it to selectman and bookkeeper. This is what we are working with, budget Worksheet with narratives.
2011 next year request
2010 still operating under
2009 last year
This year actual thru October
Salaries 2% ^
2010 budget had no increase at all
20K for town employees voted in at town meeting
$25000 actually charged back to this year’s budget
Started April not retroactive.
A request from BC a contact person who would go to Charlie who in turn would ask department heads for info needed
Peter Bock / sense of where we are going, taxes not done yet, may be changes
Fire and police may increase due to new positions.
Health insurance down 1 ½% in 2011:3
Town clerk overall down, no equip, looking into new safe for 3 dept.
Need new copier,
May increase, 0 for 2 years past
Voter registration, no budget for election workers, programming printing lines training and support, (line 28)
Bock/ strong year for elections
Charlie/ Tax collector proposed bud. ^ 1500 next year, no increase for 6 yrs, deputy 500
1500 includes dues for attending seminars
$875 for tax collectors conference.
No other significant changes
Assessing prop value, 2% ^ for coordinator
Line 390-391 -contract assessor not yet picked 22k and 19k preliminary
Line 392 – 69700 last year 0 this year
Chet/ 69k will be used?
Charlie/ yes
Legal $ no change from 2010- $43200
Personal admin BCBS down 1 ½%, based on probable new employees, 2 police and firefighter, unknown now. 7th police calculated in. 1 full firefighter
Rate change accidental 14.3% down, short term ^, long-term down
FICA ^
Retirements ^
Unemployment 263 last year 3248
Planning board: 14K ^ new $14.39/hrly rate,
Planner was 25k will decrease to 15K in 2011
Planning and legal. 1300 down to1000
7:32pm
Impact committee has bill not yet paid.
Encumber $ plus 15K and hope that will get it done rather than lapse it
Chet / no basis to hold it over
Mike/ if bill isn’t forthcoming then lapse
Mary/ budget seminar at Northwood discussed at length and lapsing was appropriate
Charlie/ steeple needs fixing 1000 probably not enough
$2500 next year, old town hall has heat,
Animal control down, no deputy, mileage down
Health no change
Public safety police asked for raise 2.4% ^
Investigators position vacant
Patroller #1- 4.7% ^
#2 2.6%^ not yet hired
#3 vacant “
#4 “ “ “ “
If officer is certified salary approx. 36K
17000 added to line 10= holiday pay in salary, overtime not in salary.
Tried to hire part time in interim
Donna/ how many police, 2 open and 1 asked for
Charlie/ 4 currently working, Chief, Spagna, Drake, Woodman, Overland part time
County attorney fee ^ 200
Uniforms ^ 1000
Gas ^
Cruiser est.18, 623 w/ 3500 trade
Radio ^ $2800 for mobile unit in cars
Fire Full time salary line down
Breathing apparatus ^ 500- protective gear
^-diesel ^ 1300 based on actual usage-
Maintenance down –
7:57pm
Radio ^ $2000 – tele down- internet ^ wireless card for laptop
Firm hired to bill ambulance calls ^ $4-5K for ambulance costs, get % of what is collected
Code enforcement- 2% ^ status quo
Emer. Management down considerably.
Highway ^ 2% across board
Warrant article for truck
Shim and seal coat no increase
Winter maintenance
Charlie/ maintenance costs differ for each road, gravel 15.6 mile, and 12.3 miles emergency lane, private roads like French, Sachs, and class5: asphalt 44.5miles, other class 5:15.5= 72-73 miles totals
Income collected none
Breakdown plowing for 10 yrs. No data
Solid waste ^2%
Equip maintenance ^ $4000, bobcat 20 yrs old tires $500 each
Bulky waste needs packing down to increase tonnage of steel, bulky waste and construction debris, approx 47K
Gary/ dump needs this machine
Donna/will it replace bobcat?
Charlie/$4000 trade on bobcat
Fuel down $1000
Welfare gen assistance coordinator $100 ^
Vendor little change
Lamprey health no change
Meals on wheels ^ 300 request $1333
Rec dept 2% salary increase, overall down $3000, lifeguard and swim instructors not hired, maintenance down,
Narrative and budget worksheet mistake 40-400
Library no budget yet
Conservation com down $200
Chet/Do we know the amount of yield tax transferred to conser. Com.?
Charlie / after audit it will be done
Chet / Wondering if it’s $100 or $100,000
Charlie / hoping for back taxes USA springs. 3 potential lenders, 300K secured creditor
Susan/ will we get all back taxes?
Charlie/ Yes
8:28pm
Charlie/ estimated rev. can’t be populated, ms7 and ms4 (tax rate setting) consolidate rev from gov and state. 3 forms used each different. Est. total closer from rev. sheets we use
Mike/ we need better info
Charlie/ we know est. rev, add them up and compare two numbers 400K.
Applied for bridge repair a year ago just paid for now
Peter/ unknown what we will get
Charlie/ An example: FEMA thru federal program came through, and states share of FEMA comes weeks or months later.
John/ when landfill is paid off? Not in bond note section
Charlie/ 14 years
Mary/ 2024 pg 60 CIP
8:35 Thanks to Charlie
Mike/ Dec 2 and 9th dept heads at BC meeting? Thanks to Charlie and selectman.
8:37pm Minutes Revise and shorten
Mike /postpone to next meeting
Ayes /motion caries
8:40pm Committees
CIP
Donna /Nov15th and 18th meet with school; Sue keeps spreadsheet up to date
18th or next meeting can share current update
Tax map
Chet. Heidi to present to budget com. O’Donnell assoc. (32K) proposal to assess town. Have met with other groups, they do town now. Stay with existing firm. Another firm may be twice as much.
Mary/ Does mark west like them?
Chet/ a learning process in what these firms do. Subcommittee is done unless otherwise told.
8:48 Impact fee committee. Mike attended. Paul Colby provided input. Will be a Warrant article in March. Developments proposed after town meeting subject to fee determined by planning board. Per sq ft $ amt., or flat fee?? TBD. Tracey making an education push to let all know its coming. BC needs presentation.
Gail/ At last Tues meeting, vote by email maybe last meeting
Mike/ assessed at certificate of occupancy
Donna/ it impacts all residents
Mike / at least 50% of floor space will have impact fee
Gail/ garage, living space. Have sample figures
8:56 School bldg committee next meeting 12/13
John / PTA presentation 8 people, 1 parent
Phil/ a small handout at deliberative session, info in addition to sch. report.
Sch default budget comm.
Mike/ budget com school should be level funded from March meeting, contractual obligation or level funded
Like to approve proposal as BC and forward it to sch board
John/ motion
Phil/ seconded
Barbara/ not enough social studies books, one time expenditure.
Phil/ will ask about
9:15 John motion amended to accept as adjusted
Chet 2nd
Mary abstain /ayes/opposed
9:20 Other business
Tax rate way late because reassessment
9:22 Round table
All Pass
Nov 18 meet again
9:22 Mike adjourn
Susan 2nd.
Respectfully submitted
Sarah Evans
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