Town of Nottingham
BUDGET COMMITTEE
Minutes of the November 19, 2009 Public Meeting
Approved by Committee December 3, 2009
Attendance (X = present, E =excused) |
Members at Large |
Role |
Term Ends |
X |
Charlene Andersen |
Chair, Capital Improvement Program Rep. |
2010 |
X |
Kyle Barry |
School Building Advisory Committee Rep. |
2011 |
X |
Chet Batchelder |
HCPP Grant Advisory Committee Rep. |
2012 |
X |
Scott Curry |
Impact Fee Committee Rep. |
2010 |
X |
Donna Danis |
Capital Improvement Program Alt. |
2012 |
X |
John Decker |
School Building Advisory Committee Alt. |
2011 |
X |
Michael Koester |
Vice Chair, HCPP Grant Advisory Committee Alt. |
2011 |
X |
Lovely Love |
Board appointed member at large. |
2010 * |
|
|
|
2010 * |
* member appointed by committee to fill vacancy, term will be up at next election. |
Other Board Membership |
Board Representing |
Term Ends |
X |
Gary Anderson |
Selectmen Representative |
2012 |
X |
Dave O’Brien |
School Board Representative |
2011 |
Agenda
7:00 Call to order and introductions
7:02 School Budget – Draft 1 & Proposed Default Budget (NBC spreadsheet)
7:55 Review minutes from 11/12/09
8:00 Committee Reports
HCPP Grant Advisory Committee Report – Chet
CIP Committee Report – Charlene
School Building Committee Report – Kyle
Impact Fee Study Committee – Scott/Donna
School Board Representative Report – David
BOS Representative Report - Gary
8:10 Other Business & Roundtable
Call to Order and Introductions
Chair Andersen called the meeting to order at 7:04 PM.
The committee went around the room and introduced themselves.
Also in attendance representing the school budget was Jack Caldon, Michelle Carvalho and Mike O’Neil.
School Budget – Draft 1 & Proposed Default Budget (NBC spreadsheet)
Mr. O’Brien, Dr. Caldon and Ms. Carvalho made some introductory remarks to this year’s preliminary budget and then presented the first draft of the school budget.
Green Packet – Overview and Information worksheet addressing; Personnel, Instructional (Math Textbooks), Technology (Replacement of Computers), Grounds and Facility Improvements, Architectural Fees. A Projected enrolment moves classes ahead with a 3-5 year span estimate for kindergarten and first grade. Enrolment projections for HS. Adjusted tuition for Dover. Analysis of proposed budget. Major increases/decreases. Breakdown of increases. Analysis of Budget Changes resulting in a 4.54% increase. Tax Rate analysis resulting in a 5.61% increase.
White Packet, Principals First Draft – Reviewed key items throughout the budget.
Ms. Andersen indicated that the review of these materials was our homework assignment with questions submitted prior to their meeting on December 2, preferably by November 30.
Mr. Koester distributed the proposed default school budget worksheet developed by the budget committee subcommittee.
Review minutes from 11/12/09
Motion made by Mr. Decker/Seconded by Ms. Danis, to delay the review of the minutes of 11/12. The motion passed unanimously.
HCPP Grant Advisory Committee Report
Mr. Batchelder reported that the final presentation/public hearing was done on Monday 11/16. There will be one more meeting with the consultant and the document will be finalized.
CIP Committee Report
Ms. Andersen reported that the committee met with the Police Department, Highway Department and has plans to meet with the Fire Department and school department at their next meeting. The current projections are similar to prior submitted CIPs with not much new or not much added for 2016. The committee instituted a new ranking system with six points from urgent to does not fit master plan. CIP reports to be posted on planning board’s website with supporting data.
School Building Committee Report
Mr. Barry reported that at the last meeting there was a discussion of; the possibility of using four classrooms in the community center for short time use, the possibility of having a skeletal assessment to house an additional 200 students, proposal to School board at next meeting 12/2.
Impact Fee Study Committee Report
No Report
School Board Representative Report
Mr. O’Brien reported that he had nothing additional to add after the school budget presentation.
BOS Representative Report
Mr. Anderson reported that the two members of the BOS as well as Mr. Brown attended the Annual LGC Conference the last two days and indicated that one of the topics was very interesting describing funding of municipal and school energy efficiency projects and programs.
The BOS is expected to vote on the hiring of special council regarding direction concerning USA Springs.
Other Business/Round Table
Mr. Batchelder opened the topic of the open vacancy on the committee that still remains. Referring to the statute, there appears to be no specific time limit on when an appointment needed to be made by the budget committee.
Ms. Danis opened the topic of starting the meeting on time. One idea was to start the meetings at 7:15 to allow the two members that are unable to get to the meeting prior to 7:15 time to arrive. It was decided that the meeting time will remain at 7:00 with presentations to be scheduled starting at 7:15.s
Motion to Adjourn
Motion made by Ms. Danis/seconded by Mr. Decker to adjourn. The motion passed unanimously and the meeting was adjourned at 9:13 PM.
Respectively submitted,
John Decker
Future Meeting Dates of Interest
12/02 Town Department Heads & School Board Budget 2nd Presentation by SAU/SB
12/11 Town Department Heads
12/17 School Budget – Final Review including tax impact & Town Department Heads (if needed)
Action Item Tracking
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