BDGET COMMITTEE
Minutes of the October 8, 2009 Public Meeting
*Minutes are not FINAL until approved by Committee Vote
ATTENDANCE X = Present, E = Excused
ELECTED OFFICIALS |
ROLE |
TERM EXPIRES |
x |
Charlene Andersen, Chair |
Capital Improvement Program Rep |
2010 |
E |
Kyle Barry |
School Building Advisory Committee Rep |
2011 |
Ee |
Chet Batchelder |
HCPP Grant Advisory Committee Rep |
2012 |
x x |
Scott Curry |
Impact Fee Committee Rep |
2010 |
x |
Donna Danis |
Capital Improvement Program Alternate |
2012 |
Ex |
John Decker, Outgoing Chair |
HCPP Grant Advisory Committee Alternate |
2011 |
x |
Michael Koester, ViceChair |
HCPP Grant Advisory Committee Alternate |
2011 |
x |
Lovely Love |
Board appointed Member at Large |
2010* |
|
|
Appointed by Committee to fill Term |
2010* |
|
|
|
|
|
Other Board Members |
REPRESENTING |
|
x x |
Gary Anderson Selectman |
Board of Selectman (BOS) |
2012 |
Ex xx |
Dave O’Brien School Board |
Nottingham School Board |
2011 |
AGENDA
7:00 pm Call to order and introductions
7:05~ Review minutes from 9/10/09
7:10 Town Budget
7:30~ School Default Budget Workshop
7:50~ Local Government Workshop
8:00 Committee Reports
HCPP Grant Advisory Committee Report – Chet Batchelder
CIP Committee Report – Charlene Andersen
School Building Committee Report – Kyle Barry
School Default Budget Subcommittee – Michael Koester
8:20 pm Other Business & Roundtable
7:20 pm CALL TO ORDER-INTRODUCTIONS
Chair Andersen called the meeting to order when quorum reached.
Members agreed to move review of minutes to end of agenda.
TOWN BUDGET
7:22 pm Chair asked all to review Town of Nottingham’s EXPENSES of the
ACTUAL & BUDGETED EXPENSES & ENCUMBRANCE, REPORT for third quarter by next meeting.
Curry questioned 3210.20 from Town of Nottingham ACTUAL & ANTICIPATED REVENUES
Report Sequence was new for 2009. Chair recalled seeing it before. Board of Selectman Peter Bock in the audience, discussed the monies collected from Cable fees go into the Town’s General Fund.
Discussion continued about what the numbers revealed or did not reveal. Koester asked if the report was third Quarter. September 2009 was the only date on the report. Discussed 3503.09 regard Rental of Town Buildings and 3185 Timber yield Tax had increased. Discussion continued regarding Police and Fire sharing of telephone lines, noted that each department has a separate line item on the A&B E&E report. Curry suggested Request for Proposal completed by the BOS to have the Fire and Police departments on separate lines. Bock confirmed “tech” minded citizens have offered their services. Danis suggested the committee spend time on reading and interpreting the reports to help educate and increase participation.
ACTION: Chair will confirm third quarter is the period covered in the Actual & Budgeted Expenses and Encumbrance and Actual & Anticipated Revenues Reports.
7:41 pm SCHOOL DEFAULT BUDGET:
Koester reported the subcommittee tried to schedule two meetings and were successful with one.
He thanked the subcommittee members Batchelder, Danis, and Barry for their participation. They began by reviewing the School Budget amended in March 2009 at the Public Voting Meeting. The committee wants to review items more carefully to know what are actual one year only items, how line items dollar amounts are determined, and definition of “certified” and “non-certified” staffing positions to be better prepared for meetings with the School Administration and the Town. The ideal is to get ahead of the School Budget schedule. As the School Board is busy when students return in the fall, perhaps use late spring to start the dialogue with members of the subcommittee and representatives of the school administration and school board.
The discussion continued defining the responsibility of the school default budget is the school administration and board. There are options in the NH Statutes that can allow the budget committee to be more involved. New Hampshire SB2 regulations do not include the School Deliberative Session.
Danis added that the responsibility of setting the school budget belongs to the school board. Would like to see the budget committee more involved to review and comment the line items for the School budget proposal. Curry appreciated the work of the default School Budget subcommittee.
ACTION: Koester will prepare a spreadsheet for the NBC. He will forward copies to the Nottingham School Administration and School Board by the November 19, 2009 NBC meeting.
7:58 LOCAL GOVERNMENT WORKSHOP
Danis shared the workshop help to clarify the “role” of town budget committee are advisory. Assist with development of budgets for schools and towns and help educate the public, community awareness about the “role” of the budget committee before potential hearings. The Local Government Centers do not help School Boards as they have other resources available.
ACTION: Koester to share copies of the book -Basic Law of Budgeting.
815 pm ROUNDTABLE
No further discussions
8:17 pm ADJOURN
Five voted to adjourn, one abstention.
SCHOOL BUILDING COMMITTEE REPORT
Submitted in writing by Kyle Barry
Our last School District Building Committee meeting was September 23, 2009, in the school’s library. The committee decided on a single enrollment projection number from the Updated Enrollment Projection Report of 750 k-8 students for the year 2018-2019. Using this figure, the committee is considering what the school footprint can handle in term of expansion. The committee will be contacting the original designers at Team Design Harriman. The committee is also looking into the required funding for architectural fees based on Harriman’s input and obtaining a rough estimate of their costs. The Building Committee hopes to discuss with the school board the next steps to take when this information is available. Possibilities include a warrant article or an addition to the proposed budget. The next meeting will be on October
28, 2009, 7 pm., at the school library.
HCCP COMMITTEE REPORT
Submitted in writing by Chet Batchelder
The committee met on 9/14/2009 and reviewed the Draft Build-out Analysis from the consultant. The committee did not approve the report at this meeting. The next committee meeting all reports may be completed and a final Public Hearing scheduled. Next meeting is 10/19/09.
DRAFT: Submitted 10/20/2009
Jill Sunde
FUTURE MEETING DATES OF INTEREST
10/08/2009 Town Budget - Revenues
10/22/2009 First Quarter School Financials Third Quarter Town Financials
11/22/2009 Town Budget - Draft 1
All meetings are at the Town Offices Conference Room 1 and start at 7 pm.
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