Town of Nottingham
BUDGET COMMITTEE
Minutes of the April 30, 2009 Public Meeting
Approved by Committee Vote 07/30/2009
Attendance (X = present, E =excused) |
Members at Large |
Role |
Term Ends |
X |
Charlene Andersen |
Incoming Chair, Capital Improvement Program Rep. |
2010 |
E |
Kyle Barry |
School Building Advisory Committee Rep. |
2011 |
X |
Chet Batchelder |
HCPP Grant Advisory Committee Rep. |
2012 |
X |
Scott Curry |
Impact Fee Committee Rep. |
2010 |
X |
Donna Danis |
Capital Improvement Program Alt. |
2012 |
X |
John Decker |
Outgoing Chair, School Building Advisory Committee Alt. |
2011 |
X |
Michael Koester |
Vice Chair, HCPP Grant Advisory Committee Alt. |
2011 |
|
Gail Powell |
|
2010 |
|
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|
2010 * |
* member appointed by committee to fill vacancy, term will be up at next election. |
Other Board Membership |
Board Representing |
Term Ends |
X |
Gary Anderson |
Selectmen Representative |
2012 |
X |
Dave O’Brien |
School Board Representative |
2011 |
Agenda
7:00 Call to order and introductions
7:05 Budget Committee Secretary Resignation
7:10 Review minutes from 3/5 meeting
7:15 Election of Officers
7:35 Town First Quarter Review
7:50 School District Third Quarter Review
8:05 Work sessions with BOS & School Board to discuss budget process improvement
8:20 HCPP Grant Advisory Committee Report – Chet
8:25 CIP Committee Report – Charlene
8:30 School Building Committee Report - Kyle
8:35 Round table
8:45 Adjourn
Call to Order and Introductions
Chairman Decker called the meeting to order at 7:02 PM.
The committee went around the room and introduced themselves.
Chairman Decker welcomed the new Selectman, Gary Anderson, and School Board, Dave O’Brien, representatives to the board.
Budget Committee Secretary Resignation
Chairman Decker read aloud the letter to the committee from Kelly Tivnan resigning from the position of Budget Committee Secretary.
Motion made by Mr. Curry/seconded Ms. Andersen, to accept the letter of recommendation with regrets. The motion passed; 6 yea/0 nay/abstentions: Anderson, O’Brien?
Review of Prior Meeting Minutes
Motion made by Mr. Curry/seconded Ms. Andersen, to accept the minutes of the March 5th meeting as written. There was no further discussion. The motion passed; 6 yea/0 nay/abstentions: Anderson, O’Brien.
Election of Officers
Motion made by Mr. Curry/seconded Ms. Danis, to nominate Ms. Andersen for the position of Chair. Ms. Andersen accepted the nomination. The motion passed; 7 yea/0 nay/abstentions: Andersen.
Motion made by Mr. Curry/seconded Mr. Batchelder, to nominated Mr. Koester for the position of Vice Chair. Mr. Koester accepted the nomination. The motion passed; 7 yea/0 nay/abstentions: Koester.
Motion made by Mr. Decker/seconded Ms. Danis, to nominated Mr. Curry for the position of Impact Fee Study Budget Representative. Mr. Curry accepted the nomination. The motion passed; 7 yea/0 nay/abstentions: Curry.
Motion made by Mr. Decker/seconded Ms. Danis, to nominated Mr. Batchelder for the position of HCPP Grant Advisory Committee Representative. Mr. Batchelder accepted the nomination. The motion passed; 7 yea/0 nay/abstentions: Batchelder.
Motion made by Mr. Decker/seconded Ms. Danis, to nominated Mr. Barry for the position of School Building Advisory Committee Representative. The motion passed; 8 yea/0 nay/abstentions:.
Motion made by Mr. Curry/seconded Ms. Danis, to nominate Ms. Andersen for the position of Capital Improvement Program Representative. Ms. Andersen accepted the nomination. The motion passed; 8 yea/0 nay/abstentions:.
Chairman Decker handed over the chair to Ms. Andersen. Chairman Andersen presided over the remainder of the meeting.
Town First Quarter Review
Mr. Anderson provided the Revenue and Expense Reports for the 1st quarter. It was discovered that the reports were actually for the month of March, not the 3 months ending March 30. The committee reviewed the reports for a few minutes and requested further explanation on the following accounts:
Expense Report
Scott questioned 4150.10-022, 4194.10-230
Donna 4213.10-018, 4240.10-013
Charlene 4312.10-019
Revenue Report
Scott 3210.20 Cable, 3230.10 building permits more than last year total.
School Third Quarter Review
Mr. O’Brien provided the Revenue and Expense Reports for the 3rd quarter. Again it was noted that these appeared to be for the month of March, not the 3 months ending March 30.
Mr. O’Brien explained that the Interim Business Administrator was conservatively predicting a Anticipated Fund Balance of $107,000.
Work Session with BOS & School Board
Mr. O’Brien indicated that the School Board could meet with the Budget Committee on either June 3 or 17. The committee selected the June 3 date for this meeting at the School at 7:00 in the school library.
Mr. Koester outlined three objectives he had being the printing of the Budget Committees recommendations on the ballot, Budget Committee input on the default budget and ongoing communication and collaboration.
As this was an agenda item from Ms. Powell, Ms. Andersen took an action item to obtain additional input regarding agenda from Ms. Powell who recommended the meetings.
Mr. Anderson indicated that the selectmen should be meeting on June 1 and 15 and the Budget Committee could be added to either agenda. The Budget Committee selected the June 1 date.
HCPP Grant Advisory Committee Report
Mr. Batchelder reported that the first draft of the two reports would be presented to the public at a public hearing on May 18, 7:00 in the Town Offices. The first report is on Population and Economic Trends and the second report is on Housing and Inventory Analysis. The grant calls for the completion of these two reports and the committee has recommended that they be merged as they are so interrelated.
CIP Committee Report
Ms. Anderson reported that there had not been a meeting since the last report but expected the committee members to be the same as last year.
School Building Committee Report
Mr. Barry submitted the following written report:
The school building committee has had two meetings since it was established.~ During the first meeting (3/30/09), the actual charge of the committee was stated ("advisory committee to the school board/investigate options of facility and program needs to the school board").~ The defeat of the proposed warrant article for architectural and engineering fees ($32,000) was discussed as well as possible avenues that could be taken to obtain the needed monies.~ At the end of the meeting, Michelle Carvalho gave a tour of the school which stressed the need for expansion and growth for the near future.
At the second meeting (4/29/09), Eric Danis and Michelle Carvalho accepted responsibilities as co-chairs for the committee.~ Dan Bisson from Team Design-Harriman was present to answer any questions the committee had on his study (passed out in the previous meeting along with Dr. Joyce's study).~ The basic outcome of this meeting is that the committee had to define the school programs (along with dept. of education guidelines) in order to explore new school building/expansion requirements (this many students = this much square footage needed).~ Since the school was built in the mid-1990's, it was designed around different requirements (such as 30 pupils/room instead of today's 20 pupils/room; lack of space for today's private file storage requirements; etc.).~ For the next meeting, the committee is looking into having Dr. Joyce
be present for any questions the committee has on his study and possibly obtain new data to update the future school enrollment projection for a more accurate prediction.~ The committee also wants to~raise public awareness of this committee~by sending out an article in the town newsletter and/or the Forum discussing its charge and need of public support in the near future.~ Ms. Carvalho is also asking Allan Demko (SAU business admin.) to look into possible grant money to fund the needed architectural studies or look into available stimulus money.
If anyone has any questions or remarks for me to present at the next building committee meeting (May 21st), feel free to email them to me.
Other Business/Round Table
There was additional discussion about the open position of secretary and a skill set to possibly include Google Docs or similar collaboration tools.
Mr. Koester asked if a formal request to post the position had been made to the town. Mr. Decker replied that he had not done that.
There was discussion about the open committee member at large position. Mr. Decker indicated that he requested this be posted on channel 22. It was indicated that there is possible interest by at least three individuals.
The Budget Committee agreed to a next meeting date of July 30.
Motion to Adjourn
Motion made by Ms. Danis/seconded by Mr. O’Brien to adjourn. The motion passed unanimously and the meeting was adjourned at 8:45 PM.
Respectively submitted,
John Decker
Future Meeting Dates of Interest
05/18 HCPP Grant Advisory Committee Presentation
06/01 Budget Committee meets with Board of Selectmen
06/03 Budget Committee meets with School Board
07/30 Budget Committee quarterly meeting
Action Item Tracking
Action Item |
Who |
Assigned |
Status |
Follow up with Ms. Powell on meeting agendas with Board of Selectmen and School Board |
Andersen |
04/30/09 |
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