Town of Nottingham
BUDGET COMMITTEE
Minutes of the July 30, 2009 Public Meeting
Not Final Until Approved by Committee Vote
Attendance (X = present, E =excused) |
Members at Large |
Role |
Term Ends |
X |
Charlene Andersen |
Incoming Chair, Capital Improvement Program Rep. |
2010 |
X |
Kyle Barry |
School Building Advisory Committee Rep. |
2011 |
X |
Chet Batchelder |
HCPP Grant Advisory Committee Rep. |
2012 |
|
Scott Curry |
Impact Fee Committee Rep. |
2010 |
X |
Donna Danis |
Capital Improvement Program Alt. |
2012 |
X |
John Decker |
Outgoing Chair, School Building Advisory Committee Alt. |
2011 |
X |
Michael Koester |
Vice Chair, HCPP Grant Advisory Committee Alt. |
2011 |
X |
Lovely Love |
Board appointed member at large. |
2010 * |
|
|
|
2010 * |
* member appointed by committee to fill vacancy, term will be up at next election. |
Other Board Membership |
Board Representing |
Term Ends |
X |
Gary Anderson |
Selectmen Representative |
2012 |
X |
Dave O’Brien |
School Board Representative |
2011 |
Agenda
7:00 Call to order and introductions
7:05 BC Secretary Status & Open Position – Charlene
7:10 Review minutes from 4/30/09
7:15 Town Mid-Year Review
7:35 School District Final
8:05 HCPP Grant Advisory Committee Report – Chet
8:10 CIP Committee Report – Charlene
8:15 School Building Committee Report – Kyle
8:20 Other Business & Roundtable
8:45 Adjourn
Call to Order and Introductions
Chairman Andersen called the meeting to order at 7:07 PM.
The committee went around the room and introduced themselves.
Budget Committee Secretary Status & Open Position
Chairman Andersen gave a status on the secretary position indicating that one candidate was interviewed and another will be interviewed in August. Expectations are to have a new secretary for next meeting.
Chairman Andersen announced that Gail Powell has resigned for personal reasons.
A resident of the community, Ms. Lovely Love, introduced herself introduced and indicated her interest in filling one of the Budget Committee vacancies.
Motion by Ms. Danis/seconded by Mr. Barry to appoint Ms. Love to fill a position of Budget Committee Member at large until the next election. The motion passed; 7 yea/0 nay/abstentions: Koester.
Review of Prior Meeting Minutes
Motion made by Mr. Koester/seconded by Mr. Batchelder, to accept the minutes of the April 30th meeting as written. During discussion, one correction was made and the motion was restated. The motion passed; 7 yea/0 nay/abstentions: Barry, Love.
Town Second Quarter Review
Mr. Anderson provided the Revenue and Expense Reports for the 2nd quarter. He indicated that the Highway Department was over budget at this point in time. The committee reviewed the reports for a few minutes while there was discussion about tax revenues being on track, state funding and the report being in the month ending format again.
School Fourth Quarter Review
Mr. O’Brien provided the Revenue and Expense Reports for the 4th quarter. Again it was noted that these appeared to be for the month of June, not the 3 months ending June 30.
Mr. O’Brien explained that the Interim Business Administrator was unable to attend this evening but expected the Anticipated Fund Balance of approximately $350,000 would increase with anticipated revenues yet to come in. He pointed out that special education tuition and other school tuitions did have surpluses and the maintenance item should not have been over expended.
Discussion of Schedule
Mr. O’Brien indicated that Ms Carvalho has proposed some dates for presentation of budget materials:
Nov 4 & 18 school board looks at budget for initial review then presented to the BC on the 19th.
Dec 2 school board to revise based on initial comments then presented to the BC on the 3rd with default.
Dec 16 final review with final presented to the BC on the 17th.
Chairman Andersen has provided an initial draft of the budget schedule based on last year’s schedule. These will need to be fit together.
Mr. Koester proposed that the budget committee review default budget items and define items in the current budget which should be level funded in a default budget and prepare a document indentifying these items using the Oct 8 meeting date for a presentation.
Motion made by Mr. Koester/seconded by Ms. Danis, to form a sub-committee with at least three members to work on this presentation. The motion passed; 6 yea/1 nay: O’Brien/abstentions: Love.
Mr. Koester, Ms. Danis and Ms. Love volunteered to participate on this sub-committee.
HCPP Grant Advisory Committee Report
Mr. Batchelder reported that the Natural Resource Summary Working Paper and Maps were near completion and that the Build Out Analysis and Historical Survey were still pending before the final document could be completed The committee has a scheduled meeting with the consultant on September 14 and the final hearing is expected to be October 19.
CIP Committee Report
Ms. Anderson reported that there had not been a meeting since the last report.
School Building Committee Report
Mr. Barry reported that there have been three additional meetings since the last report. The committee is trying to solicit information from the public as to what they would like to see for the future of their school. The committee met with Keith Burke who completed the Enrollment Projections Study and he indicate that he still has available funds for new draft of this study. The next meeting is scheduled for August 26.
Other Business/Round Table
Chairman Andersen indicated that the NHLGC Budget and Finance Workshop will be held on 9/22 in Bedford or 9/24 in Lincoln. Interested parties should contact the town office to sign up.
Chairman Andersen indicated that she had received an email regarding the plowing of churches and public roads which she forwarded to the town office. Mr. Anderson commented stating that letters were sent to residents on these roads and the churches that the town would no longer be plowing.
The Budget Committee agreed to a next meeting date of September 10.
Motion to Adjourn
Motion made by Mr. Decker/seconded by Mr. O’Brien to adjourn. The motion passed unanimously and the meeting was adjourned at 8:45 PM.
Respectively submitted,
John Decker
Future Meeting Dates of Interest
08/26 School Building Committee meeting
09/10 Budget Committee quarterly meeting
10/19 HCPP Grant Advisory Committee Final Hearing
06/01 Budget Committee meets with Board of Selectmen
06/03 Budget Committee meets with School Board
Action Item Tracking
Action Item |
Who |
Assigned |
Status |
Follow up with Ms. Powell on meeting agendas with Board of Selectmen and School Board |
Andersen |
04/30/09 |
Complete – Two meetings held on 6/3 with SB and 6/8 with BOS. Chairman Andersen, Mr. Batchelder and Mr. Koester were in attendance for each. |
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