Town of North Stonington
SCHOOL MODERNIZATION BUILDING COMMITTEE
North Stonington New Town Hall
August 29, 2016
Meeting Minute 7:30pm
Attendance: Mike Anderson, Jay Peterson, Dan Spring, Bob Carlson, Mark Perkins, Sam Cherenzia, Mike Urgo, Pamela Potemri, Walt Salvatore, Mike Osborn
1. Call to order- Mike Urgo called meeting to order at 7:32PM
2. Public Comment- None
3. Resignation of Secretary- Pam resigned as secretary
4. Appointment of Secretary
Motion to elect Mike Osborn as Secretary: Dan Spring motioned and Mike Anderson second. Motion carried; 10 yes and 0 no
5. Appointment of Treasurer
Motion to elect Pam Potemri Treasurer: Bob Carlson motioned and second Mark Perkins. Motion carried; 10 yes and 0 no
6. Correspondence-
a. Mike Urgo met with School faculty today to provide an update on the School Modernization Building Committee.
b. Mike Urgo will meet with teachers and principals on September 7th- This is the time to review their ideas and with the hope of recruiting some teachers to help with visioning on the final architectural plan.
c. Invoice approval(s)- Several for approval:
i. Hartford current $473.85 (advertisement)
ii. Hartford current $239.35 (publication)
Motion was made to approve both expenses above to Hartford Current. Dan Spring motioned and Walt second. Motion carried 10 yes and 0 no.
iii. The Day $366.30 (advertisement already approved and paid)
iv. Pam P. would like to approve $9.95 per month for smart sheet software. Project management budget tracking design. This will be maintained and justified separate from Town hall tracking. We will hire the project manager before moving forward with the purchase of software.
v. Attorney fee for $31,381.95 spent from budget which was for all work related to creation of the resolution voters passed in May 2016.
7. Approval of minutes
Motion to Approve minutes as amended from 8-22-16. Motion by Sam Cherenzia and second by Mike Anderson. Motion carried 10 yes and 0 no.
a. Note to Mike Osborn from Mike Urgo. Meeting minutes need to be emailed to the SMBC (School Modernization Building Committee) before their next meeting so they can be voted on for approval.
8. Discussion and/or Approval of RFP for Environmental Services (Rusty provided information- primarily HAZMAT testing requirements)
a. We were advised test for asbestos at the high school side of construction even though it was built in the 1990's; which will cost approximately $2,300.
b. Need to test for PCB's and asbestos. (on windows and walls) at the elementary school. Each test will need to be run 3 times for each type of material at both the main building and the multipurpose room because they were built in separate years. After testing a report will be presented and the contractors will set up a proper abatement plan. The Construction Manager will be a big part of deciding the best method of finishing walls post abatement.
c. High school demolition fairly simple. Abate PCB's then demolition.
9. Discussion of Architectural ideas from interviews that committee may want to incorporate (Four firms brought in ideas; would be good to capture some of their ideas)
a. Rusty will meet with the town sanitarium to evaluate aquifer and leaching system that will be needed to support the new school (needs to be approved by DEEP).
b. General discussion on architectural ideas that were presented by other firms. Rusty made notes from discussion.
10. Proposed Executive Session to evaluate Construction Management bids & creation of interview questions
Pre-executive session discussion between SMBC and Rusty
a. Discussion on the expectations for a construction manager and their involvement during pre-construction.
b. Discussion that insurance is mandatory for construction management but bonding is not necessary.
c. Rusty explained examples of change orders and the need for them.
d. Discussion on concerns for construction firms with litigation history.
e. Rusty provided insight on questions for potential Project Managers.
Motion at 9:26PM to go into executive session (SMBC only):
Executive session ended at 10:30PM
Motion to bring in Downs, FIP, Newfield and O&G in for interview. Sam Cherenzia made a motion and Bob Carlson second. Motion carried 10 yes and 0 no.
11. Discussion of Architectural contract
a. Discussion of setting up one contract with Rusty verses having three contracts that Rusty submitted. Mike Urgo will speak with Rusty on the matter, to request one contract since this is one project.
12. Public Comment None
13. Adjournment at 10:34PM
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