Center for Emergency services
North Stonington
40 Main Street
North Stonington, Connecticut 06359
860-535-2877
Meeting Minutes for June 25, 2015
Meeting was called to order at 7:05 PM by Chairman Mark Perkins
In Attendance:
Committee: Chairman Mark Perkins, Jon Bosma, Charles Steinhart V, Brian Elias Greg Howell, Bob Shabunia,
Other: Project manager Peter Springsteel Committee Secretary Kati Murphy
Invoices
Correspondence:
Committee acknowledged receipt of the following via e-mail:
Silver Petrucelli invoice #15-1316 -$3177.56
Proposed Change Order from Suchocki & Son relative borings/ledge
E-mail from Jim Rossman dated June 25, 2015
Silver Petrucelli’s response relative to third party review
Revised bid advertisement
Public Comment:
No
Old Business:
Mark Perkins will be attending June 30 Board of Selectmen’s meeting to deliver the Committee’s recommendation of Stadia Engineering for Clerk of The Works-Phase II.
Silver Petrucelli will be sending the final drawings to Peter tomorrow, June 26. Committee will meet for a workshop on Monday, June 29 at 7:00 PM and conduct a site walk just prior, at 6:30 PM. Workshop will be to review the drawings for compliance with all changes requested. Charlie will pick the drawings up at BluPrints Unlimited. Silver Petrucelli did indicate to Peter that the generator would most likely require an addendum.
Paul Kowack had requested an update from Charlie and Brian Elias regarding transitioning to the new building. Charlie indicated that moving the large items, siren, compressor, etc., is incorporated into the contract. The Fire Company needs to figure out how they will be moving file cabinets, etc. Bob asked if there was a list in place of what needs to be moved, by whom, and will there be a cost associated. Bob felt that the Committee should be informed of what expenses could be anticipated if they were expected to pay for moving. Charlie felt that a mover should be hired for file cabinets, but that everything else could be managed by the Fire Company. Bob stated that Fire Company President, Gary Baron should be contacted regarding the move. Brian stated that most of what needed to be moved for the
Ambulance Company could just be loaded into a pickup truck. Should there be any requirement to hire a mover he would cover the expense from Ambulance Company funds. Bob also wanted to know if a smooth transition was anticipated relative to IT/data moves once the building is occupied. Brian indicated that some craziness could be anticipated, but that he has figured associated transition costs into the IT budget so there should be little or no additional cost to getting these items up and running.
New Business:
After brief discussion regarding generator fuel a MOTION was made by Charles Steinhart V
To direct Silver Petrucelli to move forward with design of the generator system to be fueled by natural gas. Second by Brian Elias.
All in favor, motion passed.
Suchocki & Son had sent out a proposed Change Order for conducting borings on site, due to recently discovered ledge. The ledge issue was discussed at the May 7 pay requisition meeting. USDA was present at the May 7 meeting and is aware of the ledge and what is proposed as far as test borings. USDA had recommended the Change Order and will be approving it at the July 1 pay requisition meeting.
The Committee had previously (June 11, 2015) approved a proposal from Silver Petrucelli for redesign due to ledge ($4555.00). Peter has sent Silver Petrucelli’s proposal to USDA for review and approval. USDA has yet to respond. Time is growing short and Peter recommended the Committee direct him to have Silver Petrucelli proceed with their work so that the borings and any additional work can proceed. Should USDA not approved Silver Petrucelli’s proposal then it would have to be paid outside of the project funds.
MOTION was made by Brian Elias to authorize Peter Springsteel to direct Silver Petrucelli to move forward with the redesign. Second by Charles Steinhart V.
All in favor, motion passed.
Greg Howell asked if the ledge in the hill would be left in place. Peter was not sure but as long as it did not interfere with surface drainage it would stay. Mark indicated that Jim Rossman was under the impression that it would be staying.
Bob Shabunia asked Peter if he had ever received a copy of the rough plan that was shown at the May 7 payment requisition meeting that showed the areas where the ledge had been encountered. Peter had not received a copy, but would ask for a copy when he contacts Silver Petrucelli to move forward on the re-design.
Mark Perkins questioned whether or not a back-up system should be considered for water, given the recent catastrophe at the Town well. Should a well be considered? Could we tap into the fire suppression tank? If a well were put in special permission from the State would be required as there can be issues with wells being in close proximity to the public supply. Peter’s suggestion was an additional storage tank in the building. Brian suggested a potable water tanker and provide a hookup on the outside of the building. Shut off valves would be required to prevent back flow into existing system. Peter will run it by Silver Petrucelli.
Charles Steinhart V received e-mail from Sam Burdick that indicated Southeastern Connecticut Water Authority will be redesigning the pump for the Town’s well. The new system may be substantial enough to eliminate the need for the 20k tank for fire suppression. His recommendation was to have Peter contact SCWA’s engineer to discuss. Peter will act on this.
Peter received feedback from Silver Petrucelli regarding the locations of the air conditioning compressors. There isn’t enough room to consolidate and configure them 2 deep. They would be blocking a doorway.
Peter forwarded to the Committee David Stein’s comments to Mr. Versteeg relative compliance review. One item where Versteeg and Silver Petrucelli do not agree is the fire rating between the mechanical room attic and the floor below. They were able to solve with fire retardant sheathing. It adds to the cost, but fixes the problem.
Bob asked that prior to advertising the bid, how the Committee can be certain that the plans are complete. Peter suggested that after he receives the drawings on Friday that the Committee review and if there are any errors/omissions Silver Petrucelli will have to correct and do an addendum. Bob wanted to know if we could get Silver Petrucelli to sign off that the plans are complete and accurate with all of the Committee’s requested changes. Peter said that this could be requested.
MOTION to adjourn was made by Greg Howell, second by Brian Elias
All in favor, motion passed.
Meeting adjourned at 7:43 PM
Next regular meeting is scheduled for July 6, 2015 @ 7:00 PM
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