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North Stonington Board of Finance
DRAFT Meeting Minutes
Wednesday, November 2, 2011
NEW TOWN HALL
40 Main Street, North Stonington, CT
- Call to Order: Chairman M. Donahue called the Board of Finance (BOF) meeting to order at 7:35 P.M. Chairman M. Donahue, Vice Chairman D. Spring, E. Pavlovics, M. Ratib, E. Bresette and P. Nimirowski were present.
- Public Comments and Questions: There were no public comments or questions.
- Board of Selectmen:
- Financial Report – First Selectman N. Mullane reported that the new sweeper expenditure was charged to the Town credit card and is captured in Line Item CC1.07 Road Sweeper. The BOF advised that the expenditure should be recorded in Line Item B27.13, Contractual Services – Highway, as previously approved (B26.15 in the Selectmen accounts).
As a follow-up to a recent newspaper account, Mr. Mullane confirmed that the bank would not release funding for the Main Street bridge repairs until FEMA approval had been received. He also advised that the State has revised the schedule for disbursement of formula aid grants which will impact the timing of revenue to the Town. Replacement of the school boilers is now complete. A sum of $13,582 remains in the capital account. As-built drawings of the boiler installation have not been received yet. The Board of Education reports that additional repairs are required for the chimney and requested the cost to be split with the Town (approximately $8,000 for the Town and $8,000 for BOE). BOS intends to use funds from Line Item CC5.0 School Building Improvements to pay for the chimney repairs. Mr. Mullane reported on the latest
petition from the Eastern Pequots to the Department of Interior regarding tribal recognition. The Town has submitted a Freedom of Information Act (FOIA) request for supporting correspondence, which is expected to cost no more than $500.
- FY2010-11 Closeout Summary – Not available. A closeout summary is still needed.
- Bulky Waste Fee – BOS is collecting information on what other towns are doing regarding fees and will report back to BOF at the 12/6 meeting.
- CNR Account for Wash Station – There is $118,150 reserved in CNR for a wash station but is only intended for the required equipment and does not cover any structures. The BOS still recommends implementing.
- Audit – N. Mullane indicated the Town is ready to begin the annual audit.
- RFQ for 2011-12 Audit: Marien & Company provided a template for a RFQ for audit services for next year. The Board received electronic copies for review.
- Fraud Questionnaire: The Board reviewed the fraud questionnaire. M. Donahue will compile the group response and forward to the Board for concurrence at the next meeting.
- Audit Committee: M. Ratib will assume Audit Committee lead responsibility and re-assess the Town’s status regarding finance control, policy and procedures. M. Donahue will contact G. Herbert (previous BOF Vice Chair) and see if he is available and willing to assist M. Ratib.
- Board of Finance Strategy: The Board agreed to invite the Zoning Enforcement Office/Planner to a future meeting for a general strategy discussion.
- Previous Minutes: E. Pavlovics moved to approve the BOF Regular Meeting minutes of October 19th, as presented. D. Spring seconded and the motion carried 3-0-1, with P. Nimirowski abstaining.
- Email, J. Contois, District Director for Congressman J. Courtney’s Office, to D. Dix, FEMA (regarding status of FEMA reimbursement to North Stonington for Main Street Bridge Repair Costs, October 17, 2011.
- Email, M. Marien to M. Donahue, RFP - Government Audit Services, October 31, 2011.
- Future Agenda Items Identification:
- Tax Collector Report
- Tax Suspense Account
- Adjournment: D. Spring moved to adjourn. P. Nimirowski seconded and the motion carried 4-0-0. The meeting adjourned at 9:29 PM.
Respectfully Submitted,
Mark S. Donahue
Chairman, Board of Finance
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