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Board of Finance Minutes 10/05/2011 Draft
North Stonington Board of Finance
DRAFT Meeting Minutes
Wednesday, October 5, 2011
NEW TOWN HALL
40 Main Street, North Stonington, CT


  • Call to Order:  Chairman M. Donahue called the Board of Finance (BOF) meeting to order at 7:33 P.M.  Chairman M. Donahue, Vice Chairman D. Spring, E. Pavlovics, and P. Nimirowski were present.  E. Bresette and M. Ratib were absent.
  • Public Comments and Questions:  There were no public comments or questions.
  • Tax Collector’s Report: The Board reviewed the September 2011 Grand Ratebook Balance Sheet report and noted tax collections to date are ahead of last year’s collection rate ($6,629,233 vs. $6,568,235) and the amount of Prior Year uncollected taxes to date is slightly higher than last year at the same time ($464,333 vs. $457,094).
  • Board of Selectmen:
  • Financial Report: The Financial Report of 10/5/11 indicates an expenditure of $22,750 for the Westerly Library (Line Item BB29.05) however no budget is allocated for this line item. First Selectman N. Mullane will confirm whether the expenditure should be recorded against Line Item BB29.04 Wheeler Library instead.
  • FY2010-11 Closeout Summary: There is no update to the draft 2010-11 closeout summary previously provided. Closeout information from the Board of Education (BOE) has not yet been received.
  • Bulky Waste Fees: N. Mullane reported that the Selectmen do not wish to enact an additional bulky waste fee at this time. There are no plans to allow receipt of any bulky waste in the near future. Mr. Mullane indicated that the installation of the scales at the transfer station (purchased several years ago) is not considered as urgent given the slower rate of filling the bulky waste area.
  • YMCA Property: The Selectmen are determining if the former YMCA property located at 96 Button Road should be retained by the Town. The timeline to reach a determination is not established. The Board inquired whether the 135 acres involved could be used as a recreational facility but an evaluation has not been conducted at this time.
  • General: Mr. Mullane provided an update on several issues: All work on the school boiler replacement and repair project is now complete. The State audit of the grant for the solar panel installation at the Town Hall is complete. Repairs to the flashing on the Gymnatorium are almost complete. The alarm system in the school has been damaged – possibly storm related – but the extent of the damage and repairs required, if any, are not yet known. The annual audit of the Town is ready to begin. Regarding the Main Street bridge replacement: FEMA review of the proposed contract is complete and acceptable; the waiver to continue work in the river past September 30th has been received; State historical review of the proposed contract is still in progress; the loan for financing of the bridge replacement is approved but the money is being held at the bank pending successful review of the proposed contract by the State; once released, the bid for the bridge replacement will take 30 days – therefore, it is highly unlikely the bridge will be usable before the end of the year; the order for the pre-cast arch had been placed but was subsequently cancelled when the need for the additional FEMA review was identified; there were no expenses resulting from cancelling the arch order; the expected lead time to receive the arch after ordering is 5-6 weeks.
  • Board of Finance Strategy:  The Board conducted a general discussion of the recent presentation to the BOE regarding the Capitol Region Education Council (CREC) School Feasibility Study (School of Choice) and possible impact to the Town’s finances.
  • Previous Minutes: D. Spring moved to approve the BOF Regular Meeting minutes of September 21st, as presented. E. Pavlovics seconded and the motion carried 3-0-1, with P. Nimirowski abstaining.
  • Correspondence: none.
  • Future Agenda Items Identification:
 
  • Bulky Waste Fee Schedule – on 11/2
  • RFQ for 2011-12 Audit
  • Fraud Questionnaire
  • Adjournment:   D. Spring moved to adjourn. P. Nimirowski seconded and the motion carried 4-0-0. The meeting adjourned at 10:38 PM.

Respectfully Submitted,




Mark S. Donahue                                                 
Chairman, Board of Finance