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Board of Finance Minutes 06/15/2011 Draft
North Stonington Board of Finance
Draft Meeting Minutes
Wednesday, June 15, 2011
NEW TOWN HALL
40 Main Street, North Stonington, CT


  • Call to Order:  Chairman M. Donahue called the Board of Finance (BOF) meeting to order at 7:38 P.M.  Chairman M. Donahue, M. Ratib, E. Pavlovics, and E. Bresette were present.  D. Spring and P.  Nimirowski were absent.
  • Public Comments and Questions:  There were no public comments or questions.
  • Tax Collector’s Report:  The BOF reviewed the Tax Collector’s report dated June 1, 2011.  They also compared this report to the Tax Collector’s Report dated May 29, 2009 to obtain a historical perspective on Total Taxes Paid, Taxes Overpaid, and Uncollected Taxes.
  •  Board of Selectmen:
  • First Selectman N. Mullane presented a letter from the Board of Selectmen (BOS) dated June 15, 2011 outlining Transfer Requests for Year End Close Out dated June 14, 2011 and recommended agenda items for the next BOF scheduled meeting.   M. Donahue moved to approve the transfer requests outlined in the BOS letter as follows:
  • $100.00 from BB 20.02 NSAA Insurance to BB 20.09 NSAA Incentive
  • $3000.00 from BB 20.05 Medical Insurance to BB 26.09 ACO Expenses
  • $3000.00 from BB 20.06 Pension to BB 20.04 Social Sec Tax
  • $25,853.00 from BB 26.04 to BB 30.01 Tax Refunds
  • $3,590.00 from CC 3.00 NSAA Capital Equipment to BB 26.12 NSAA Operating Exp.
E. Pavlovics seconded the motion which passed on a vote of 4-0-0.

  • The BOF reviewed the Profit and Loss Budget vs. Actual and the Profit and Loss Previous Year Comparison both dated July 2010 through May 2011.  
  • N. Mullane briefed the BOF on a possible option for the Town to obtain a street sweeper.  This option would be a lease to buy for a period of six years at $39,000 per year including $15,000 the Town would receive as credit for the old street sweeper.  The BOF asked Mr. Mullane to contact the vendor and gather information on all options and report back to the BOF.  Mr. Mullane will e-mail the BOF Chairman if information comes to light that is time sensitive and requires immediate action from the BOF.
  • Board of Education (BOE) Financial Report:  The BOF reviewed the Draft BOE Financial Statement for the period ending May 31, 2011.
  • Board of Finance Strategy:  
  •  2011/12 Budget – Approved Revision A:  Chairman M. Donahue will post Revision A of the 2011/12 Town Budget to the Town’s web site and ensure it is designated as approved.
  • Setting of Mill Rate:  E. Pavlovics expressed a desire to add an additional 1/10th mil to the Mill Rate for a total Mil Rate of 20.39 mills.  M. Donahue moved to set the Mil Rate at 20.29 mills with E. Bresette seconding the motion. The motion passed on a vote of 3-0-1 with E. Pavlovics abstaining.  A letter from the BOF, dated June 15, 2011 will be sent to the Town Tax Collector reflecting the new Mill Rate.
  • Correspondence:   A letter from the BOS dated June 15, 2011 requesting BOF action on Year End Close Out transfers and a request to add agenda items to the next BOF scheduled meeting.
  • Previous Minutes:   Review of the BOF Minutes of May 25, 2011 was deferred until the next BOF scheduled meeting.
  • Future Agenda Items Identification:  Based on the BOS letter to the BOF dated June 15, 2011 the following agenda items will be added to the next BOF scheduled meeting:
  • An additional appropriation to the CNR Storm Damage Account from a reimbursement of $25,436.20.
  • A NSAA additional appropriation request for $9,910 and a transfer request for $3,590.
  • Discussion on a possible BOS transfer request to the Town Attorney line item in the 2010/11 Budget.
  • Adjournment:   E. Bresette motioned to adjourn the BOF meeting at   9:09 P.M.   M.  Ratib seconded and the motion carried on a vote of 4-0-0.

Respectfully Submitted,


Mark S. Donahue
Chairman, Board of Finance