SELECTMEN’S PUBLIC MEETING
January 2, 2008
Call to Order
Chairman Ulcickas called the meeting to order at 6:02pm. In attendance were Chairman John P. Ulcickas, Selectman Robert S. Donovan, Jr., Selectman Trisha J. McCarthy. Minutes were transcribed and typed by Selectman Trisha McCarthy.
Chairman Ulcickas motioned to go into non-public session under RSA 91-A:3 II (c) – Employee Compensation. Second by Selectman Donovan. Roll Call Vote: Chairman Ulcickas – yes; Selectman Donovan – yes; Selectman McCarthy – yes. Vote: Unanimous.
Chairman Ulcickas motioned to close the non-public session at 8:40pm. Second by Selectman Donovan. Per unanimous roll call vote, the minutes of the meeting will remain confidential until in the opinion of the majority of the members, the circumstances no longer apply except to announce the following:
The Town Administrator will revise the employee evaluation form as follows:
1. After much discussion, the following was decided to be part of policy when reviewing employees (with or with-out a merit raise).
2. Town Administrator Nancy Wrigley, to create a new employee evaluation form (or add to the current form the following information:
a. Blocks to check off when any new education or seminars are attended
b. Comments on specific ways the employee went over and above job requirements
c. Attached positive or negative employee interoffice memos re: job performance or lack there of
d. Signature line at end of evaluation for three selectmen to sign after completing a review with the department head, and comment line showing whether or not a merit increase was given, and date given. Minutes showing vote should also be attached.
e. Each employee file should have a front page that is a snap shot of employee file; showing date hired, date and amount of merit raises, any actions, reprimands, promotions or positive memos concerning the employee.
2. All Department Heads must complete employee evaluations during the
anniversary month of the employee. Evaluation must include all back-
up documents and reason for merit increase (if department head feels
one is warranted)
4. Town Administrator to change the name of the current memo form to
“Interoffice Employee Memo Form”. At the end of the memo a
signature line should be added for the employee and the department
head. The Department Head reviews memo & must respond to the
Town Administrator within 3 operating days and states the next course of
action as a result of the memo. Employee & Department head should
sign form. Then the memo should be placed in the employee’s file.
Discussion ensued on potential position of part time secretary. Although it was a previous position the spot has been vacant for a while. It was decided that this should become a warrant article, and it should be backed off the previous budget submitted by Town Administrator Nancy Wrigley. Motion made by John Ulcickas, seconded by Bob Donovan, all in favor. This vote over rides any previous votes & discussions concerning the hiring of a part time secretary.
Discussion ensued regarding a method of keeping track of the Action Items on the Selectmen’s Agenda. It was decided that the Selectmen’s Office Manager Mary Winglass keep track of the action items as the meeting is in progress, so that the list is complete by the end of the meeting. It was further decided that the Action Items, will be at the end of the meeting minutes and will also appear at the beginning of the Agenda for the next meeting and remain on the top of the agenda until they have been addressed. This will allow a method of follow up, so that things don’t slide through the cracks.
Review of Action Items
1. Check status of new Employee Evaluation Form
2. Warrant article for new part time secretary
3. Updates on Cable Equipment
4. Check status of Inter-office Employee Memos
X. Adjourn
Chairman Ulcickas motioned to adjourn at 9:10pm. Second by Selectman Donovan. Vote: Unanimous.
Respectfully Submitted,
Trisha McCarthy, Selectman
| 
