SELECTMEN’S MEETING MINUTES
February 19, 2008
Call to Order
Chairman Ulcickas called the meeting to order at 5:55pm. In attendance were Chairman John P. Ulcickas, Selectman Robert S. Donovan, Jr., Town Administrator Nancy J. Wrigley and Office Manager Mary B. Winglass. Minutes were transcribed and typed by Office Manager Mary Winglass.
Selectman Trisha J. McCarthy was not present.
Introduction of Guests
· Resident Lawrence Foote Re: Appointment as Emergency Management Director
Present was Lawrence Foote.
Chairman Ulcickas thanked Mr. Foote for his patience with waiting for the Board to take action regarding his request to be considered for the appointment as Emergency Management Director. Mr. Foote discussed his background as a disaster volunteer with the American Red Cross for twenty years, EMT for ten years, a member of the Newton Fire Department for four years and with the Lawrence Fire Department for ten years. Per the Board’s policy, Mr. Foote sent in the paperwork to the State last week for a criminal background check.
Chairman Ulcickas stated that as of now we are just waiting for the background check to move forward with this appointment. Chairman Ulcickas and Selectman Donovan both agreed that they do not know much about this position and what needs to be done.
Mr. Foote responded with a brief statement as to the position of Emergency Management Director is to protect the community during any bad storms or emergency situation. He stated that he has not had a chance to find out what programs the current Director has put in place but he does know how to run a shelter as he is a specialist in the Red Cross services.
Chairman Ulcickas motioned to appoint Lawrence Foote as the Emergency Management Director contingent upon a successful background check with a term to expire April 15, 2009. Second by Selectman Donovan. Vote: Unanimous.
Office Manager Winglass informed Mr. Foote that when the office receives his background check, we will contact you so that you can get sworn in by the Town Clerk/Tax Collector.
Town Administrator Nancy Wrigley gave Mr. Foote a letter from the State of NH, Department of Safety regarding a grant program for funds available for a base station radio to be used by the Emergency Management Director and other First Responders in the town’s Emergency Operations Center. Mr. Foote asked if he can move forward with finding information about the grant before being sworn in; the Board agreed to allow Mr. Foote to move forward by gaining information about the grant program.
Old Business
A. Set up for the 2008 Town Meeting at the Memorial School
Office Manager Winglass informed the Board that she has spoken with the Police Department and an officer will be on hand at the Memorial School on election day; she has spoken with Principal Brian Buckley and was told that school will be closed that day for the teachers will be attending a professional day in Kingston; Andrew Morse has no issues with the set up and taking down of the voting booths and the Fire Department has been notified.
2007 Town Reports will be available at the Memorial School on Election Day for residents to pick up.
· Outstanding Action Items
1. Best Management Practice for handling of the Police Detail Special Revolving Account – no action was taken
2. Town Hall Office hours – no action was taken.
3. Updated Personnel Policies and Procedures - after Town Meeting
4. Electrical pole and window – send in payment for the installation of the new electrical pole and check on new window and grill – no action was taken
5. Employee Performance Evaluation Form – no action was taken.
6. Update on cable equipment to fix the audio/video on channel 20 – Andrew to get prices on new cameras and talk to a Comcast Technician regarding the change to the lines – no action was taken.
7. Employment restrictions for employees under the age of eighteen – contact the school to see what kind of a response we receive for the position of cable operator - no action was taken.
8. Parking at Municipal buildings/Snow Parking Ban – letters to be mailed and ordinance to be written – no action was taken.
9. Resident sticker guidelines – update the policy and guidelines to include “resident sticker currently in effect” – no action was taken.
10. Planning Board – update on IT Consultant invoice – no action taken.
11. 2008 Auto Mileage Reimbursement Rate – no action taken.
12. LGC – requesting legal funds for potential litigation against the NH Retirement System. Waiting for information from the staff after they attend an informational meeting on March 25, 2008 - no action taken.
13. Update on the status of Twombly Drive
The Board reviewed a memo from the Planning Board stating that they recommend that the Board of Selectmen take whatever enforcement action it can to bring the developer into compliance and that no more building permits are to be issued by the Building Department until the road is brought into compliance. Town Administrator Wrigley asked who is going to pay an engineer to review the road for compliance and wouldn’t it be in the Planning Board’s best interest to address the issue with the builder. Selectman Donovan asked if we should send a letter asking the developer his intent to complete the subdivision. Chairman Ulcickas added that the Fire Department is concerned with the poor winter maintenance of the road and the jersey barriers at the end of the road. Town Administrator Wrigley responded that she
thought the jersey barriers had been removed but we still have a concern with the winter maintenance of the road. The Board discussed the subdivision regulations and the requirement to complete a subdivision within a certain time frame.
14. Capital Improvement Program - no action taken.
New Business
A. Request from resident George Dolak Re: Vehicle registration refund
The Board reviewed a letter from resident George Dolak requesting a refund of $23.00 for the town fee portion of two vehicle registrations that were unintentionally renewed for eight days rather than one year. The Board made the following motion, per the recommendation of Interim Town Clerk Mary-Jo McCullough to refund the money.
Chairman Ulcickas motioned to refund George Dolak $23.00 for the town portion for the registration of two vehicles. Second by Selectman Donovan. Vote: Unanimous.
Announcements
· 2nd Session of the Annual Town Meeting (Voting Day) is Tuesday, March 11, 2008 from 8am to 8pm at the Sanborn Regional Memorial School in the Gymnasium
· Selectmen’s Office will be closed on Tuesday, February 26th until 1pm. Please plan accordingly.
Accept Minutes of Selectmen Meetings
· Selectmen’s Public Meeting minutes of February 4, 2008
The Board tabled this item.
Reports from Department Heads
Review of Action Items
Adjourn
Chairman Ulcickas motioned to adjourn the meeting at 6:30pm. Second by Selectman Donovan. Vote: Unanimous.
The next Selectmen’s meeting is scheduled for Monday, March 3, 2008.
Respectfully Submitted,
Mary B. Winglass, Office Manager
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