SELECTMEN’S PUBLIC MEETING
September 17, 2007
Call to Order
Chairman Ulcickas opened the meeting at 6:23pm. In attendance were Chairman John P. Ulcickas, Selectman Robert S. Donovan, Jr., Selectman Trisha J. McCarthy, Town Administrator Nancy J. Wrigley and Office Manager Mary B. Winglass. Minutes were transcribed and typed by Office Manager Mary Winglass.
Chairman Ulcickas motioned to go into non-public session under RSA 91-A:3 II (c) – Transfer Station. Second by Selectman Donovan. Roll Call Vote: Chairman Ulcickas – yes, Selectman Donovan – yes, Selectman McCarthy – yes. Vote: Unanimous.
Chairman Ulcickas motioned to close the non-public session at 7:08pm. Second by Selectman Donovan. Per unanimous roll call vote the minutes of the meeting will remain confidential until in the opinion of the majority of the members, the circumstances no longer apply except to announce that the Board met with Transfer Station Manager Andrew Morse to discuss the new mandatory receipt procedure for bulky items disposed at the Transfer Station; to change the padlock at the Transfer Station and for no vendors to have a key. The only ones to have a key is the Transfer Station Manager Andrew Morse, Road Crew, Police and Fire Department and the Selectmen’s Office; the Board is to send a letter to the Boy Scouts informing them that they need to remove the two trailers at the Transfer Station. The trailers need to be
stored offsite on a permanent basis due to redesigning the layout and to help facilitate the ongoing improvements of the area and due to the fact that we have space constraints.
Introduction of Guests
Old Business
A. Memo from TA, Nancy Wrigley Re: Instant Hots and Faucets
Chairman Ulcickas stated that he was unable to get together with Chief Building Official Ron Lemere this past week. The Board decided to ask Ron if he would be available to meet with them on Tuesday, September 25, 2007 at 6pm to discuss this issue and other outstanding issues.
B. Continued discussion of the Sprinkler System Pump House site plan
This item was tabled for it is an outstanding issue to be discussed with Chief Building Official Ron Lemere.
C. Continued discussion of Town Policies and Procedures
Town Administrator Nancy Wrigley informed the Board of Selectmen that in their packet is an updated “Computer, Electronic Mail and Internet Access Policy” for the Board to review. The Board decided to discuss this policy at the next public meeting.
Selectman McCarthy asked about the town’s policy for computer backups, daily or weekly. Town Administrator Wrigley responded that now we do a weekly backup or if there has been a lot of activity then it is done that evening and as soon as the new server is up and running we are scheduled to back up the system every Tuesday and Thursday. The Board requested that backups to be done everyday. TA, Wrigley informed the Selectmen that an automatic backup system will be installed for the computer system in the Planning Board office.
D. Progress Report from Dragon Mosquito
The Board reviewed an update from Sarah MacGregor, President of Dragon Mosquito Control, Inc. informing the Board that continued testing for mosquito breeding was conducted on Monday, September 10th and Thursday, September 13th. Most sites were still dry despite over 3” of rain; 22 larval habitats were checked with only 3 sites treated. Trapping and testing of adult mosquitoes continues weekly at 4 locations and only seventeen mosquitoes were collected in 4 traps last week. No mosquitoes were collected at Greenie Park and only seven were collected at the schools. Trapping is scheduled to continue until early October. With the rise of temperatures it is expected to see more mosquito activity and if the traps yield more mosquitoes then it may be recommended to conduct one more spray at
the schools.
The Board discussed the Fall Fair being held at Greenie Park this coming Saturday from 9am to 3pm. The Board requested to get a professional opinion from Sarah regarding the need to take any additional steps at Greenie Park and to have mosquito repellent on hand for Saturday.
New Business
A. Discussion regarding the Regional Selectmen’s Meeting
Selectman McCarthy stated that she attended the Regional Selectmen’s meeting and it was very informational regarding the surrounding town’s email policy, insurance and budget procedures.
B. Set date for Trick or Treat
Chairman Ulcickas motioned to hold Trick or Treat on the actual day, Wednesday, October 31 from 5pm to 8pm. Second by Selectman McCarthy. Vote: Unanimous.
C. Discussion of the Town Hall Holiday hours
The Board tabled this discussion.
D. August 31, 2007 YTD budget expenditure review
The Board reviewed the August 31, 2007 YTD expenditures and they had no concerns at this time.
E. Memo from Chief Building Official Ron Lemere Re: Building Dept Reorganization
Chairman Ulcickas stated that he has not had a chance to speak with Ron regarding the building department reorganization but he will talk to him next week.
Announcements
· Public Hearing scheduled for Tuesday, September 25, 2007 at 7pm on the Proposed Drawdown of Powwow Pond, East Kingston
Selectman McCarthy discussed the upcoming Public Hearing on the proposed drawdown of Powwow Pond in East Kingston. We have representatives from the State Fish & Game and the Department of Environmental Services to speak on the proposed drawdown as there is some concern with threatened or endangered species. The public is encouraged to attend.
Selectman McCarthy added that she spoke with a Selectman from Kingston at the Regional Selectmen’s meeting regarding the drawdown public hearing held in Kingston and accordingly there were not many issues relating to the drawdown as all questions were answered from the State and things went very smooth.
· Newton Recreation Commission will be holding their Annual Family Fall Fair on September 22, 2007 from 9am to 3pm at Greenie Park.
· Chairman Ulcickas announced that green resident stickers are needed to gain access to the Transfer Station as of September 8, 2007 and he thanked Selectman McCarthy and Selectman Donovan for taking the time on Saturday of Labor Day weekend to be at the Transfer Station to hand out resident stickers. He also thanked Town Administrator Wrigley and Office Manager Winglass for their continued support with giving out stickers and educating the public as to the need for the change in policy. Chairman Ulcickas added a thank you to those residents who have been supportive of the policy as this was put in place to oversee the budget but in no way done to inconvenience anyone.
Chairman Ulcickas thanked the employees at the Transfer Station for being diligent during this transition period. The Board is working on the layout of the Transfer Station and a mandatory receipt policy that came out of the Internal Control Assessment Report conducted by Municipal Resources, Inc.
Town Administrator Wrigley added that she ordered the safety gear for the employee at the Transfer Station per the request of the Board of Selectmen.
Accept Minutes of Selectmen Meetings
· Selectmen’s Public Meeting minutes of August 20, 2007, August 21, 2007 and August 27, 2007
· Selectmen’s Non-Public Meeting minutes of August 13, 2007, August 20, 2007, August 21, 2007 and August 27, 2007
The Board tabled accepting minutes until the next meeting.
Reports from Department Heads
· Town Administrator Nancy Wrigley informed the Board that the hot topping on Grebenstein Drive was done today.
· The Board talked to Road Agent Frank Gibbs regarding the culvert on Pond Street, the need to respond to the Planning Board regarding the Capital Improvement Plan for road infrastructure and the drainage work completed on Thornell Road.
· Office Manager Winglass asked the Board to address three new requests for appointments.
Chairman Ulcickas motioned to appoint Kari-Lin Donegan as a member of the Solid Waste Task Force Committee to expire on April 15, 2008. Second by Selectman McCarthy. Vote: Unanimous.
Chairman Ulcickas motioned to appoint Kevin Donegan as a member of the Solid Waste Task Force Committee to expire on April 15, 2008. Second by Selectman Donovan. Vote: Unanimous.
Chairman Ulcickas motioned to appoint Lisa Babcock as an Alternate member of the Recreation Commission with an expiration date of April 15, 2009. Second by Selectman McCarthy. Vote: Unanimous.
Review of Action Items
Adjourn
Chairman Ulcickas motioned to adjourn at 8pm. Second by Selectman Donovan. Vote: Unanimous.
Respectfully Submitted,
Mary B. Winglass
Office Manager
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