Recreation Commission
2 Town Hall Rd., Newton, NH 03858
Tel: 382-4405 Ext 13
NEWTON RECREATION COMMISSION
DATE: WEDNESDAY August 10, 2011
TIME: 7:00 p.m.
LOCATION: NEWTON TOWN HALL, 2 TOWN HALL RD
MEETING AGENDA
I. Call To Order:
Tom Hansen called the meeting to order at 7:00 p.m. In attendance were Secretary Susan DiMercurio, , Members—Matt Maskrat and Thomas Hansen and Jennifer Klopotoski, Selectmen Liaison Ray Thayer. Guest attendee: Heather Borowy…future member and Selectmen Trisha McCarthy. Minutes were transcribed and typed by Secretary DiMercurio
Minutes were read from past meeting.
Ammendment to the July 27, 2011 minutes with regard to the appointment of Heather Borowy’s term in the Recreation Commission. It was stated in these minutes to have her term expires in 2014 and this is an error. She will have her term expire in 2013.
Jennifer Klopotoski motioned to accept the Recreation Minutes dated July 27, 2011 as written. Seconded by Matt Muskrat. Vote: Unanimous
Movie Night:
Jennifer Klopotoski brought the board up-to-date on this event. Discussion took place on several issues; NBSA is donating their popcorn machine for this event, however, we need to purchase the popcorn, etc. Jennifer found a popcorn kit for $50.00 which includes everything we will need.
Motion made by Ray Thayer to purchase this popcorn starter kit along with brown lunch bags to hold the popcorn in not to exceed $65.00. Second: Tom Hansen. Vote: Unanimous Motion passed
She has been contacted by the Hen House owner, who would like to contribute to the community and asked if he could help with this event. Jennifer will contact him to see if he would like to donate money to purchase the popcorn kit. She also has been contacted by a Newton Resident who has a hot dog stand and would like to serve hot dogs at the event as well. She will only be charging for her product and will not be making a profit on this. The board agrees that this would be a good idea. Shaw’s is donating a $25.00 gift card to purchase water. Jennifer will be searching for adults to serve the popcorn and water that evening. Screen will be place in Komac Field as it is the largest field at the park. We will also be having a 50/50 raffle with
the pot going back into another “Movie Night” event.
By-Laws reviewed:
This has been tabled until Chairman Dupuis is in attendance.
Fall Festival Revisited:
Selectmen McCarthy joined Recreation for this discussion. Members of Recreation feel that there may be other things we could do with the money allotted other than the Fall Festival. Selectmen McCarthy explained that the residents voted this line into the budget and that they would be expecting that we do the festival.
Other issues such as timing of the event, and town participation and location were talked about. Some suggestions made to improve this event were to rename the festival and make it “In Memory of Kelly Labell” ; perhaps holding the event in conjunction with another town event (Road Race) to increase town participation; incorporating inexpensive, creative. kid ideas such as a “Bed Race”, “Doll Carriage Parade”, “Bike Parade” . After much discussion, we will not be holding the fall festival this year due to time constraints with the planning. We will be starting the planning of 2012’s event in January so that we have the best possible festival we can. We as a board are planning and doing other community events for the
children (such as movie night).
Motion made by Tom Hansen to table this issue until January. At that point, we can set look into setting up a special committee to undertake the planning of this event. Seconded by Jennifer Klopotoski Vote: Unanimous Motion Passed
Maintenance Contract:
Secretary DiMercurio handed out copies of the Maintenance contract to be revised by the board. Selectmen Thayer would like to read this at home and suggested that the rest of the board do the same and we could revise as of the next meeting.
Motion made by Ray Thayer to table this issue until the August 24, 2011 Meeting. Second: by Matt Muskrat. Vote: Unanimous Motion Passed
Recreation Budget Discussion:
Secretary DiMercurio handed out copies of a suggested recreation budget. Her suggested figures for 2012 were based off of actual budget figures from 2008, 2009, 2010 and 2011. She has also added in some lines that did not exist in last years budget such as “TB Phone Line”, “Tech Support”, “TB Rescue Equipment”. This issue will be tabled until the maintenance contract has been revised.
Motion made by Jennifer Klopotoski to table this issue until the maintenance contract has been updated. Second: Sue DiMercurio. Vote: Unanimous Motion passed.
IV: OTHER BUSINESS
Secretary DiMercurio presented two requests for payment to the board for approval
- $12.02 for postage to return lifeguard uniforms. Payable to Sue DiMercurio
- $13.27 for Locks for town Beach . Payable to Lisa Babcock
Tom Hansen made a motion to accept all of the above requests. Jennifer Klopotoski seconded. Vote: Unanimous Motion Passed
Secretary DiMercurio presented two other issues for voting:
- Application for permit – Boy Scouts want to have a beach party at the Town Beach on 8/17. This has been approved by Recreation
- T & M Property Maintenance presented a bill for $475.00. This is for the first part of a contract to repair the cracks in the pavement at the skateboard park. The money to pay this is to come from the Revolving Account and not from the budget.
Tom Hansen made a motion to accept the above. Jennifer Klopotoski seconded. Vote: Unanimous Motion Passed
.
SIGNS:
The board is going to get signs for the park to post the rules. Sue DiMercurio to look into different companies for prices. It has also been suggested that we will need to get “Town Beach” and “Greenie Park” signs to let residents know where these properties are.
Tom Hansen motioned to adjourn at 8:45 p.m. Seconded by Ray Thayer
Vote: Unanimous
Respectfully Submitted
Susan DiMercurio
Secretary
Recreation Commission
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