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GALE LIBRARY
Established 1892
16 South Main Street
Newton New Hampshire 03858
(603) 382-4691
DATE: Wednesday June 11, 2014
TIME: 10:00am
LOCATION: Gale Library, 16 S Main Street
Meeting Minutes
- Call to Order: 10:05 A.M.
- In Attendance: Marilyn Landry, Chairperson; Kathy Meserve, Treasurer; Anne Banks, secretary; Sally Woodman, alternate; Terry Caswell, Director.
- Secretary’s Report: Kathy motioned to accept the minutes as written. Marilyn seconded the motion and the motion carried unanimously.
- Correspondence and Communications: None.
- Director’s Report: Kathy asked that Terry restate the donations for the month so as to make it reflect the way Kathy will need to add it into the financial report. Terry agreed to amend her report as follows: total donations of $6.90, with $6.90 coming from patrons and 8 cans of spray paint coming from the Friends of Gale Library. Kathy moved we accept the Director’s Report as amended. Anne seconded. Motion was accepted unanimously.
- Treasurer’s Report: Kathy has balanced the bank statement. She has one line item that was mis-labeled: "Flowers natl. library week" belongs next to Community Programs $131.86, not next to Media-audio visual. Marilyn motioned to accept the Treasurer’s Report with that change. Anne seconded the motion. Motion carried unanimously.
Unfinished Business:
- Building Maintenance Update: The current maintenance man, Len, is leaving as of the end of June. The town is actively looking for a replacement. Carpets were cleaned on June 6th. Work looks good but the back office area might have been left a bit damp, and Terry is concerned there may be a smell. Kathy suggested she keep checking it so that we can avoid a mold or mildew problem. Terry will call Stanley Steemer back to correct the situation if it continues. We are still looking for covers for the 220 outlets for use when the air conditioners are not plugged in. Len also suggested we could leave the air conditioners in the windows all year since these new ones are so heavy. We would need a good insulating cover for each of them. Terry will talk to town hall.
- AED/CPR Training Update: Training is scheduled for July 8 at 2:00pm for 6 members of the library staff, to be held at town hall. Mike Giordano is the instructor. Who will pay for the training is TBD.
- The Public Internet Access Policy: We reviewed and signed the policy as Terry had amended it per our discussions at the May meeting. Kathy moved we accept the amended policy. Anne seconded. Motion was accepted unanimously.
- Investment Policy Review: We discussed the policy. Marilyn moved that we accept the policy as written, Kathy seconded the motion, and it passed unanimously. Terry will send the policy, and note our approval, to the Attorney General as required.
- Kindles: Terry has been thinking we should have two of these to lend out, providing she can find them at a good price. She did see an ad for $49, but when she went to place an order the price was back to $69. We gave Terry approval to purchase 2 units if the price comes back down to $49, without needing to check with any of us again.
- Proposed 2015 NHDB Fees – They are proposing to raise the fees but may possibly expand the number of holds allowed. Terry has done some research and spent time considering the proposal, on which each library in the consortium needs to vote. She is recommending a ‘yes’ vote for us, especially since our eBook check outs so far this year have gone up considerably over last year.
- Water Testing: Terry found that we have not tested the water at the library since 2011. All agreed that seems a long time to wait before testing. Terry will have the water tested as soon as possible. Kathy will get the testing containers from the lab in Epping. Marilyn suggested we should really do this every year. Marilyn made a motion that we adopt a policy to do the water testing every year. Kathy seconded the motion, which passed unanimously.
- Trustee Workshop Review: There was a lot of information provided on ‘Right to know’, covered by RSA 801, which concerns how, where, and when the minutes of the Trustee meetings are published. We are already fully compliant. Meeting agendas are not required to be posted anywhere, as long as the place, date and time of the meeting has been made public. Some other discussions of interest were these:
• Any unspent money from the Library budget must be returned to the town.
• If a Trustee resigns it must be in writing. Also, a replacement must be named within 60 days. Trustees can suggest someone for the replacement, but the selectmen need to make the appointment.
• If the Chairperson is unable to make a meeting, the Chairperson must appoint the acting Chair for that meeting.
• There was a lot of discussion about Public vs. Private Money.
• There is a new RSA under discussion: 297, which concerns management of the Trust Funds. It does not affect us currently.
- July Meeting: Terry reported some area Trustee groups are not meeting in July, and wondered if we would be interested in doing the same. Marilyn motioned that we cancel the July Trustee’s meeting. Kathy seconded the motion. Motion passed unanimously.
- Technology Equipment: Terry was planning to have the old computers we recently replaced taken to the transfer station. They are running Microsoft™ XP, which is no longer supported by Microsoft™, so are probably not something we could even give away. Kathy moved that Terry should arrange to have the old technology equipment taken to the transfer station. Marilyn seconded. The motion passed unanimously.
- Acceptance of Donations – Patrons - $6.90, Friends – 8 cans of spray paint with a value of $34.72. Marilyn made a motion that we accept the donations mentioned above. Anne seconded the motion, which passed unanimously. Terry felt we should also take a vote on accepting the $435.00 KBA grant money, received from the New Hampshire State Library. Terry will use the money to kickoff the Summer Reading Program with a performance by magician Peter Boie. Marilyn made a motion that we accept the grant money (donation) from KBA mentioned above. Kathy seconded the motion, which passed unanimously.
- Friends News: The Friends have invited us to their annual luncheon, to be held at the Lobster Boat in Exeter, on July 15th at 1:00. Terry will send out an invitation with the details to all the Trustees so we can RSVP. We will all pay for our own lunches. The book sale they held last weekend made over $180. The Doll Tea Party was a big success. The Friends are sponsoring York’s Wild Kingdom tickets at a discount, and also have a ‘Summer Fun’ tote bag as a raffle. They are not meeting in July, other than their luncheon.
- Monthly Invoice Review and Initialing – Review and initializing of invoices was done. Kathy also requested that the Trustees plan to come over to the library on June 25th, July 16th, and July 30th to initial invoices to keep us current with that even though we are not meeting in July.
- Next Trustee Meeting: Wednesday, August 13, 2014 at 10:00 AM.
- Adjournment: 12:00 P.M.
Respectfully submitted,
Anne D. Banks
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