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GALE LIBRARY
16 South Main Street
Newton New Hampshire 03858
(603) 382-4691
DATE: Wednesday April 9, 2014
TIME: 10:00am
LOCATION: Gale Library, 16 S Main Street
Meeting Minutes
- Call to Order: 10:00 A.M.
- In Attendance: Marilyn Landry, Chairperson; Kathy Meserve, Treasurer; Anne Banks, secretary; Lynne Camp, alternate; Sally Woodman, alternate; Terry Caswell, Director.
- Secretary’s Report: Kathy asked to amend the March minutes concerning donation of the music keyboard. She had looked up the November minutes and found that we actually voted to accept the keyboard at the November meeting. Marilyn made a motion to amend the March 2014 minutes to reflect the acceptance of the keyboard donation in November rather than ‘last month’. Kathy seconded the motion and the motion carried unanimously. Kathy motioned to accept the minutes as amended. Anne seconded the motion and the motion carried unanimously.
- Correspondence and Communications: Terry had received the bank statements and gave them to Kathy. Terry had also received copies of the Library Trustees Oaths of Office for Lynne, Kathy, and Anne; those she gave to Marilyn. The 1st notice of dues for the NHLTA (New Hampshire Library Trustees’ Association) arrived. Marilyn, Anne, and Terry initialed the invoice. Kathy will pay it. Kathy received the signature cards notice from the Merrimack Savings Bank which added Anne and removed Diane as signatories. Terry shared some PEW research studies showing library internet use is up across all age groups.
- Director’s Report: Kathy moved we accept the Director’s Report as written. Marilyn seconded. Motion was accepted unanimously.
- Treasurer’s Report: Kathy has balanced the bank statement. We are on target for spending our budget. Marilyn motioned to accept the Treasurer’s Report as written. Anne seconded the motion. Motion carried unanimously.
Unfinished Business:
- Building Maintenance Update: Terry reported that Len has completed stabilizing the stacks downstairs and will work on the stacks upstairs next. The air-conditioners are scheduled to be put in the windows the end of April. We discussed what to do about the 2 new air-conditioners that we have budgeted in the town budget. It was decided that Terry will check to be sure someone in town hall will put in a requisition if needed, and Terry will provide them with specifications for what is required so they can be purchased and Len can install them by the end of the month with the others. Terry will also schedule window cleaning with Design Tech.
- AED/CPR Training Details: Nothing has been set up as yet. We also have not yet received the AED unit from the town.
- NHLTA 2014 Spring Conference: No one is interested in attending this year, partly because the workshops offered seem mostly to be a repeat of those offered last year. There are, however, annual Seminars on Trust Fund Administration in which we are all interested. They are offered by the Attorney General Department of Justice, and are offered for Trustees of Trust Funds, Cemetery Trustees, and Library Trustees. The sessions taking place in Concord for Library Trustees are on June 4 from 1-4 pm at the Holiday Inn. Lynne, as a Trustee of the Trust Funds, is also interested in that session, which takes place on June 11. The sessions are free. Marilyn will see if she can register us all for the Library Trustee sessions on June 4th.
- Staffing Outlook: Terry has talked to both Laurie and Jillian about picking up some of Lisa’s hours while Lisa is on leave. Both were agreeable to doing so. No further staffing additions are planned at this time.
- The Public Internet Access Policy was looked at. It was felt we all needed more time to review the existing policy before making changes. Marilyn will put discussion and approval of the Public Internet Access Policy on her agenda for May.
- Annual Library Trustee Board Positions: The following were proposed: Marilyn as President Kathy as Treasurer
Anne as Secretary Marilyn motioned we accept the positions as proposed. Kathy seconded. The motion carried unanimously.
- ID Badges: All of the Trustees have received their badges.
- Personnel Policy Review: Terry will review the current policy, especially regarding wording of the ‘probationary period’. This topic will be continued next month.
- HB 1591 – This house bill was tabled indefinitely so it does not affect us.
- Professional Development Workshop in Hooksett: Terry will attend this workshop on May 29th in Hooksett. She had attended a conference in Salisbury also which she found helpful.
- Acceptance of Donations: $55.50 is the total of donations, comprised of $5.50 in patron donations and $50 in accumulated drawer overages over the past several months. Marilyn motioned that we accept the donations. Anne seconded the motion. Motion passed unanimously.
- Friends’ News: The Friends have asked what we would like them to help with next. Terry suggested we request carpet cleaning by Stanley Steamer, to be scheduled after mud season is over. Terry will also ask the Friends for help with refurbishing the shed out back. Terry is to get an estimate for that. The Friends will provide refreshments during National Library Week, April 13-19. The Friends held their annual officer elections; Pat Estabrook remains President and Treasurer, Wendy Baker is Secretary, and Marnie Butland is in charge of PR. Colorful blue t-shirts with a ‘Friends of the Gale Library’ logo were ordered to be sold as a fund-raiser, and are available now at the library. Price will be $12.50 for children’s sizes and $13.50 for adult’s.
- Monthly Invoice review: Marilyn and Anne reviewed and signed the invoices as presented.
- Date of next meeting: We will meet next on Wednesday, May 14 at 10:00 am.
- Adjournment was at 11:45 am.
Respectfully submitted,
Anne D. Banks
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