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GALE LIBRARY
16 South Main Street
Newton New Hampshire 03858
(603) 382-4691
DATE: Wednesday, December 10, 2014
TIME: 10:00am
LOCATION: Gale Library, 16 S Main Street
Meeting Minutes
- Call to order 10:10 A.M.
- In Attendance: Marilyn Landry, Chairperson; Kathy Meserve, Treasurer; Anne Banks, secretary; Sally Woodman, alternate; Lynne Camp, alternate. Terry Caswell, Director.
- Minutes from the Previous Meeting (11/12/2014): Kathy motioned to accept the minutes as written. Marilyn seconded the motion. The motion passed unanimously.
Correspondence and Communications: The Annual Director’s Report prepared by Terry was discussed. All of the Trustees gave positive feedback.
- Library Director’s Report: Marilyn moved to accept the report as written. Kathy seconded the motion. The motion passed unanimously.
- Treasurer’s Report: Anne moved to accept the Treasurer’s Report as written. Marilyn seconded the motion. The motion passes unanimously.
Unfinished Business:
- Circulation Policy Vote to Accept: Kathy motioned to accept the Circulation Policy as signed at the last meeting. Marilyn seconded the motion. The motion passed unanimously.
- New Hampshire Downloadable Books (NHDB): Terry reported that publisher Simon and Schuster reversed their decision regarding requiring a ‘Buy it Now’ button on the NHDB website before agreeing to offer their titles on the NHDB website. This occurred even though the membership of NHDB had voted to allow such a button. Terry has found that the Simon and Schuster titles are being offered on the website with no ‘Buy it Now’ button in evidence. We can only surmise that Simon and Schuster were given negative feedback on the button by someone and decided not to pursue that requirement.
- Building Maintenance Review: Terry has called Mike Pivero, the contractor who will be doing the work to repair the second floor fire escape, to get some idea of when he can schedule the work. She is still waiting for an answer but will get in touch with us as soon as she knows something. Meanwhile the staff and patrons continue to be unable to use the second floor of the library.
- Collection Development Policy Review: All agreed to defer the discussion of this policy to the next meeting.
- Individual Key Holder Agreement Forms: Terry passed out the forms. Trustees all signed the forms as required.
- Budget Hearing Review: Anne, Marilyn, and Kathy had attended the Budget Hearing at town hall. Marilyn described the Hearing as lasting only about 7 minutes, with few questions asked. Kathy had the answers to all of them. Our budget request was approved.
- Meeting Table: Marilyn, Kathy, and Sally went to the Amesbury Furniture Outlet in Amesbury. They selected a new table and chairs to replace the current one being used in the library. The new table is more versatile as far as being expandable to include larger groups while still having the needed profile when no group is meeting. The Newton Historical Society will be asked to take the table we currently use, as it has historical significance. Marilyn motioned that we authorize the expenditure of up to $1000 to purchase a new table and chairs for the library as discussed. Kathy seconded the motion. The motion passed unanimously.
Encumbered Funds: As of this date there are no funds to be encumbered.
- Acceptance of Donations – Patrons – November $3.00: Anne moved we accept the Patrons’ donation of $3.00. Kathy seconded the motion. The motion passed unanimously.
Friends’ News: The Friends have made 47 baskets to raffle off to raise money for their organization. They are also promoting sale of the library T-shirts. The Friends will have their monthly meeting in December and hold the Basket Raffle at that time. They will not be meeting again until the Spring.
- Monthly Invoice Review and Initialing: Invoices were reviewed and initialed by the Trustees.
- Next Trustees Meeting: The next meeting will be Wednesday, January 14, 2015 at 10:00 AM.
- Adjournment: Trustees’ meeting was adjourned at 11:00 AM.
Respectfully Submitted,
Anne D. Banks, secretary
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