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GALE LIBRARY
Established 16 South Main Street
1892 Newton, New Hampshire 03858
(603) 382-4691
DATE: Wednesday, November 06, 2013
TIME: 9:00am
LOCATION: Gale Library, 16 S Main Street
MEETING MINUTES
- Roll Call: : Marilyn Landry; Chair, Kathy Meserve; Treasurer, Diane Morin; Secretary, Terry Caswell; Director, Lynne Camp, Anne Banks, Sally Woodman; Alternate Trustees
- Call to Order: Marilyn called the meeting to order at 9:08am.
- Minutes from Previous Meeting:
Marilyn motioned to accept the minutes from October 7, 2013 as written. Kathy seconded and the motion passed unanimously.
- Communication and Correspondence: Terry received the quarterly Library Trustees newsletter.
- Director’s Report: The Genealogy club has decided to not hold regular meetings at this time due to scheduling conflicts.
Kathy motioned to accept the Library Directors report as written. Marilyn seconded and the motion passed unanimously.
Marilyn motioned to accept the Treasurer’s report as written. Diane seconded and the motion passed unanimously.
- Final 2014 Budget Review: The Trustees continued reviewing and adjusting the 2014 budget. The proposed 2014 operating budget is $26,438. The proposed 2014 salary budget is $90,891. The total proposed 2014 budget is $117,329. The Trustees will present the 2014 budget to the BOS on November 12, 2013.
- Library Telescope Policy and User Agreement Signage: The Trustees reviewed the revisions made to the policy.
Marilyn motioned to accept the Telescope Policy and User Agreement as written. Kathy seconded and the motion passed unanimously.
- Director’s Annual Evaluation: Terry thanked the Trustees for her evaluation. Diane will send the approved minutes from October 7th meeting to Terry. The minutes reflect the motion for a merit increase.
- Newton/Kingston Library 12/4 meeting: After discussion it was decided to postpone the meeting until the Kingston library has a new director in place. Terry will notify Kingston of our decision.
- Assistant Director Job Description Review: The Trustees and Library Director agreed that a minor change to the job description was needed. Terry will update and have it ready for approval by our next meeting.
- Children’s/Young Adult Librarian Review: The Trustees and Library Director agreed that no changes are needed at this time. Terry will update with the amendment stating the Trustees have reviewed the job description.
- 2014 Holiday and Trustee Meetings:
- 2014 Trustee Meeting Schedule: Second Wednesday of every month at 10:00am. January 8, February 12, March 12, April 9, May 14, June 11, July 9, August 13, September 10, October 8, November 12, December 10
- 2014 Gale Library Paid Holidays: January 1 & 20, February 17, May 26, July 4, September 1, October 13, November 11 & 28, December 24 & 31. July 5 the Library will be closed as a non-paid holiday. November 26 the library will close at 4:00pm and employees scheduled to work will be paid for the entire day.
- Possible Donation of Music Keyboard: Mrs. Irene Nally would like to donate a keyboard to the library.
Marilyn motioned to accept the donation of a music keyboard from Mrs. Irene Nally. Kathy seconded and the motion passed unanimously.
- Newington Library Tour: An email was forwarded to the Trustees inviting them to an open house to observe the construction site. No one was able to commit at this time to attend because the date of the open house was not known.
- Acceptance of Donation-Patrons $7.25:
Marilyn motioned to accept the donation of $7.25. Kathy seconded and the motion passed unanimously.
Marilyn motioned to accept the Orion Starblast Tabletop Telescope. Kathy seconded and the motion passed unanimously.
- Friends’ News: Updates were covered in the Library Director’s Report. Mrs. Giannatsis planted some bulbs under the sign. The Halloween party was a great success. The Christmas baskets are being donated. There should be about 30 baskets to raffle off. The cost will be $1 per entry or 6 entries for $5. The money collected will go towards future activities.
Lynne suggested that a flyer be put up at Sargent Woods’s community center to entice residents to join the Friends.
- Monthly Invoice Review and Initialing: The Trustees reviewed and signed the monthly invoices. The Trustees will sign the invoices November 25, 2013.
- Date of Next Meeting: Wednesday, December 11, 2013 at 9:00am. Lynne will be acting Chair as Marilyn will be unavailable.
- Adjournment: Marilyn adjourned the meeting at 10:35am
Posted on 12/11/2013: Newton Town Hall, Gale Library, Newton Post Office and the
Respectfully Submitted,
Diane M Morin
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