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GALE LIBRARY MEETING MINUTES
DATE: July 18, 2012
PLACE: Gale Library
TIME: 9:00a.m.
CALL TO ORDER: 9:10a.m.
ROLL CALL: Marilyn Landry, Chair; Terry Caswell, Library Director; Kathy Meserve, Treasurer, Sally Woodman, acting secretary
SECRETARY’S REPORT: A motion was made and seconded to accept the secretary’s report of June 13, 2012 as written. It passed unanimously.
DIRECTOR’S REPORT: After a motion was made and seconded by the Trustee’s to accept the report as written. The vote was unanimous.
TREASURER’S REPORT: A motion was made to accept the Treasurer’s report as written. It was then seconded and voted on unanimously.
COMMUNICATION and CORRESPONDANCE:
UNFINISHED BUSINESS:
- The results of the water testing by Epping Well and Pump showed that our water meets the primary EPA standards for drinking water.
- The emergency rear exit sign has been replaced by Patrick McCusker. Mr. McCusker also cleaned the electrical terminals on the restroom safety lights.
- Michael Cote adjusted the Library Logo sign near the walkway for better visibility.
- The old copier was taken away.
- Terry received a letter from Kevin Jolicoeur, Transfer Station Manager, stating that the Selectmen have told him he can no longer assist the library with any building maintenance issues.
- The required criminal report on Amanda Plante has been received and she can now begin her work at the Gale Library.
- Lisa Fortin will return to work at the library for two hours a week in July.
- Staffing issues are still ongoing.
NEW BUSINESS:
- The library has a balance of $241.08 in the TD bank. The Trustees voted to transfer this to the Merrimac Bank here in Newton.
- The Trustees reviewed the Volunteer Policy of several other libraries to be sure ours included the necessary information. Kathy suggested that we add a sentence stating that every volunteer should have a photo ID in their personnel file. It was then suggested that we add a sentence to our Personnel Policy so it would apply to all the library staff.
- Terry will add these suggestions to the appropriate policies and will bring them to our next meeting.
- The Trustee decided to postpone discussion of the Art and Display draft review as well as The Personnel Policy amendment to the August meeting.
- Kathy made a motion to accept the Patron’s donations of $13.15. Sally seconded and the motion carried unanimously.
- Kathy made a motion to accept the $100.00 donation from the LaCroixs. This was seconded by Marilyn and passed unanimously. The donation was given for general purposes.
- Kathy also made a motion to accept the $100.00 donation made by the Felisbertos. Marilyn seconded and the motion carried unanimously. The donation was given for children’s books and programs.
- The Friends of the Library will not meet in August.
- The Friends have given the library discounted tickets to the Children’s Museum in Dover, NH.
- The Friends had a successful Lia Sophia jewelry fund raiser.
- The monthly invoices were reviewed and initialed.
ADJOURNMENT: 10:22a.m.
DATE OF NEXT MEETING: August 8, 2012
Respectfully submitted,
Sally Woodman
Acting Secretary
DRAFT
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