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GALE LIBRARY MEETING MINUTES
DATE: December 13, 2012
PLACE: Gale Library
TIME: 6:30 p.m.
CALL TO ORDER: 6:35 p.m.
ROLL CALL: Marilyn Landry; Chair, Carol Szot; Secretary, Kathy Meserve; Treasurer, Terry Caswell; Director. Diane Morin and Anne Banks, guests.
SECRETARY’S REPORT: Kathy motioned and Carol seconded a motion to amend the November 8, 2012 minutes to include, in the new business section regarding the acceptance of donations, “the vote was passed unanimously”. Kathy then motioned to accept the November 8, 2012 minutes as amended. Marilyn seconded and the motion carried unanimously.
COMMUNICATION and CORRESPONDANCE: Nothing for this meeting.
DIRECTOR’S REPORT: A brief discussion was held about whether or not to charge patrons who want to change their library cards to the new format. It was decided to stay with the standing policy that any charge would be for replacing lost cards. Kathy motioned to accept the Director’s report and Carol seconded. The vote passed unanimously.
TREASURER’S REPORT: Due to a returned check, Marilyn motioned to amend two line items on the October Treasurer’s report. Carol seconded and it passed unanimously. Marilyn motioned to accept the October Treasurer’s report as amended. Kathy seconded, and it passed unanimously. Marilyn then motioned to accept the November report. Carol seconded, and it passed unanimously.
UNFINISHED BUSINESS:
- After a few questions, the Selectmen accepted the Libraries’ 2013 budget
- Terry announced that Newton has employed a maintenance worker who has agreed to take on the job of washing the outside of the building. He has also worked on a faucet, hung a message board, and procured sand and salt for the coming winter. Regarding the fire escape, there is still no word on the structural evaluation.
- Patrick McCusker submitted a quote for the installation of an electrical outlet in the upstairs pantry.Michael Cote submitted a quote for the replacement of the cabinets in the pantry. Terry will verify that the quote includes any plumbing work. After tallying the remaining invoices for the year, it was determined to use Friends funds to pay for the project.
- The dates for Trustee meetings and Holidays were distributed.
NEW BUSINESS:
- Kathy motioned to accept and Marilyn seconded the patron donation of $4.25. The vote carried unanimously.
- Terry submitted her end of year report for the Town Report.
- After a brief explanation from Terry, Marilyn made a motioned to change the status of staff member Nicole Belisle-Briggs from substitute to permanent. Kathy seconded and the vote passed unanimously.
- A discussion was held to review and change personnel policies to include the requirement of background checks for all present and future employees and volunteers.
- Monthly invoices were reviewed and initialed. The Trustees will arrange to meet later in the month to initial those remaining for 2012.
ADJOURNMENT: 8:15 p.m.
DATE OF NEXT MEETING: Thursday, January 10, 2103 at 6:30p.m.
Respectfully submitted,
Carol Szot, Secretary
The Public is always welcome.
DRAFT
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