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Gale Library Trustees Meeting Minutes
DATE: August 10, 2011
PLACE: Gale Library
TIME: 9:00 am.
CALL TO ORDER: 9:05 a.m.
ROLL CALL: Sally Woodman, Chair; Carol Szot, Treasurer; Kathy Meserve, Secretary; Terry Caswell, Director; Marilyn Landry, Alternate.
SECRETARY’S REPORT: After a motion was made and seconded, it was voted to accept the minutes as written.
CORRESPONDENCE AND COMMUNICATION: We reviewed the invitation to the NHLTA orientation workshop in September. Trustees will send in their own registrations. Kathy reported on the meeting between the town auditor and the town officials held on July 19.
DIRECTOR’S REPORT: After a motion was made and seconded, it was voted to accept the report as written.
TREASURER’S REPORT: The report was amended to read: Copy Fund Expense $209.41and Donation Money Expense $1158.58. It was then motioned, seconded, and voted to accept the report as amended.
UNFINISHED BUSINESS:
- Terry reported that the GFI outlet for the sump pump system still needs to be installed. She will be speaking with the building inspector to determine when this will be done by Basement Systems of NH.
- The Trustees have purchased a new TV and DVD player for the J Room. It has been mounted on the wall and is set up and working. The bill for the installation is still pending.
- Discussion of a Record Retention Policy was tabled until next month.
- Terry presented two estimates for a replacement for the outside library lawn sign. It was motioned, seconded, and voted to forward the estimates to the Friends of the Gale Library, with a request that they consider purchasing this for the library.
- The Trustees discussed installing a library logo sign near the driveway. Terry discussed this with a member of the Planning Board and will discuss it with the road agent and the building inspector. We will revisit this issue next month and consider forwarding it to the Friends of the Gale Library for purchase.
- Terry reported that at least five contractors have been preparing bids for the library windows replacement. One contractor performed a lead paint test on the windows and found it to be negative for lead paint. Per the legal notice, the bids will be opened at the selectmen’s meeting on Tuesday, August 16, 2011. The Trustees have scheduled a meeting for Thursday, August 18, 2011 at 7 pm in the library to discuss the bids.
NEW BUSINESS:
- Kathy explained some of the impact of the decrease in interlibrary loan van service. She suggested postponing a letter or petition until closer to the due date of November.
- Updated telephone directories were distributed to the Trustees and Alternate.
- Terry explained that downloads to the Kindle e-reader will become available on the NH OverDrive Downloadable Books program. The fee for this service will be going up to $875.00 per year.
- Terry informed us that there will be free community emergency preparedness classes on CPR and disaster preparation
- Terry presented two options for next year’s movie certificate of license. It was voted to purchase the one that costs $295.00 because it has a broader range of movie company offerings.
- Terry reported that she ordered another dehumidifier for the basement, since the current one does not seem to be working very well anymore, and the basement air quality is worsening. Michael Cote is constructing a stationary table for the dehumidifiers to sit on. Kathy requested that Terry check with the electrical inspector to see if using both machines on a T setup is satisfactory.
- Marilyn reported that the Friends of the Gale Library are planning to host their annual Halloween Party from 6- 8 pm on the day that the town celebrates Halloween. Other future events include the Christmas Basket Raffle, and Mother’s Day and Father’s Day raffles.
- Sally and Kathy reviewed and initialed the invoices.
ADJOURNMENT: 11:50 a.m.
DATE OF NEXT MEETING: Thursday, August 18, 2011 at 7 pm
And Wednesday, September 14, 2011 at 9 am
Respectfully Submitted,
Kathy Meserve,
Secretary
DRAFT
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