Gale Library Trustee Meeting Minutes
DATE: April 8, 2009
PLACE: Gale Library
TIME: 9:00 a.m.
CALL TO ORDER: 9:00 a.m.
ROLL CALL: Marilyn Landry, Chair; Carol Szot, Treasurer; Terry
Caswell, Director; Sally Woodman, Secretary;
Kathy Meserve, Alternate; Irene Nally, Friend’s of
The Gale Library
SECRETARY’S REPORT: The report was read and accepted as written.
DIRECTOR’S REPORT: The report was read and accepted as written.
Kathy Meserve asked how the Wii was received by the teens. Terry
said they were excited about it.
TREASURER’S REPORT: After clarification of several items listed in the
report it was accepted as written.
COMMUNICATIONS and CORRESPONDANCE:
The New Hampshire Library Trustees Association has sent its 2009
annual meeting and conference information package. The
conference will be held Thursday, May 7th at the Waterville
Valley Conference & Event Center located in Waterville Valley.
Four workshop announcements have been received. They cover,
Harassment in the Library, Grant Writing and Fund Raising,
Personnel Management, and Trustee Orientation.
A communication from the Attorney General’s office was received.
It listed a number of workshops for various town departments. The
Library Trustee’s workshop is being held on June 2, 2009 in Concord NH from 1:00 to 4:00p.m.
Joe Simone is requesting a letter be sent to the Trustee’s of the Trust Fund from the Library Trustees authorizing them to merge the library’s two separate Capital Building Reserve Funds.
The Merrimac Savings Bank has sent notification of a CD maturing
Carol will handle the details.
UNFINISHED BUSINESS:
Thanks to the Friends of the Gale Library the carpet cleaning will be done sometime in May.
Terry has done extensive research on what other libraries have for policies regarding the use of the Wii program. She brought a draft of a policy she had compiled for our library. After a great deal of discussion, some changes were made that everyone felt would be appropriate for our library. Terry said she would have a new gaming policy ready for our May meeting.
The Kill-A-Watt program has been used by a number of our library patrons. They felt it helped them identify excess electrical usage. Terry has completed a survey sent by the state library asking if our library would like to receive additional free monitors. She is hopeful that we will receive some.
The E-room mural will begin some time in June.
NEW BUSINESS:
The 2007 Audit was reviewed. It will be taken under advisement and we’ll work to implement the suggestions recommended.
The State Library Report was read and signed.
The 2009 default budget review will be taken up at our May meeting.
The Consumer Product Safety Act prohibits the use of books printed before 1985. The government approved a one year enforcement delay. Libraries and some book stores are continuing to battle the Federal Government over the fate of books printed before 1985. Terry will keep on top of this situation.
Terry has acquired quotes for three jobs. One job would be to install 7 fixed Plexiglas pieces over windows which would help to insulate the building. He would also fix an area of leakage.
A second quote concerns building shelving in the office area. The third quote was for needed renovation of the office area.
A motion was made by Carol to implement the work in the Plexiglas quote. It was seconded and voted yes unanimously. A motion was made by Marilyn to implement the building of shelves. This was seconded and passed unanimously. The third job, renovation, will be taken to the Town Hall for consideration.
The FairPoint Community Outreach Program wants to come to our community. We are unable to participate due to too little space.
ADJOURNMENT: 11:50 a.m.
Respectfully submitted,
Sally Woodman
Secretary DRAFT
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