Gale Library Trustee Meeting Minutes
DATE: May 13, 2009
PLACE: Gale Library
TIME: 9:00a.m.
CALL TO ORDER: 9:05a.m.
ROLL CALL: Marilyn Landry, Chair; Carol Szot, Treasurer; Terry
Caswell, Director; Sally Woodman, Secretary;
Kathy Meserve, Alternate
SECRETARY’S REPORT: Read and accepted as written.
DIRECTORS REPORT: Kathy asked a question, under the Technology portion of the report, about the possible need for maintenance on the catalog computer. Terry said the computer is sometimes slow and sometimes not. She is keeping track of its performance and, in an effort to save money, will wait until it has to be serviced. The report was then accepted as written.
TREASURER’S REPORT: Carol explained two new additional lines that addressed monies not received from tax appropriations. The figures for Cash on Hand and Fines were exchanged. The report was accepted.
COMMUNICATIONS and CORRESPONDANCE:
A letter from the American Library Association announced the creation of the, ALTAFF, the Association of Library Trustees, Advocates, Friends and Foundation. This was formed through the merger of Friends of the Libraries U.S.A. into the Trustee division. It was formed to help to keep our libraries well funded and well governed.
A letter from the Kingston Area Junior Women’s Club has been received. It contained a check for $75.00. They gave this donation as a gesture of their support for the library’s work in the community.
A check from the Friends of the Gale Library was received in the amount of $49.50 for plants to be used for those who helped make the library a pleasant place to visit.
A check containing tax appropriated funds was received from Town Hall. This money will be used to run the library for the 2009 year.
UNFINISHED BUSINESS:
The Wii Policy for Young Adults signage was accepted and signed by the Trustees.
The 2009 Default Budget was carefully examined and adjusted to meet the Default Budget constraints. It has now been finalized.
After careful consideration a motion was made by Carol to accept the monies accrued before the year 2000 by the now defunct Gale Library Building Committee for the amount of $8328.70. This allows the trustees to initiate the legal proceedings “for change of use” to access these funds. This motion was seconded and passed unanimously.
NEW BUSINESS:
The Purchase Policy was read and reviewed.
The donations were covered under Communications and Correspondence.
The Fines Account was reviewed.
The office area project has been placed on hold until Terry can acquire two more quotes for the work.
Thomas Trudeau has offered to volunteer his time to paint the front steps with Traction Tape and to repair the vinyl siding on the rear of the building. The library will pay for the supplies
The August meeting of the Trustees will be changed from the 12th to the 5th. The change will be posted in August prior to the 5th.
Kathy announced a book and bake sale by the friends of the Gale Library. It will be held at the library on May 30th from 9a.m. to 2p.m. The rain date is the 6th of June.
ADJOURNMENT: 11:45a.m.
Respectfully submitted,
Sally Woodman
Secretary
DRAFT
| 
