Gale Library Trustee Meeting Minutes
DATE: November 12, 2008
PLACE: Gale Library
TIME: 9:00a.m.
CALL TO ORDER: 9:03a.m.
ROLL CALL: Marilyn Landry, chair; Carol Szot, treasurer; Terry
Caswell, director; Sally Woodman, secretary;
Kathy Meserve, alternate; Irene Nally,Friends of the
Library
SECRETARY’S REPORT: Both the October 8th regular trustee meeting report and the Special October 15th report were read and approved as written.
DIRECTOR’S REPORT: Read and approved as written.
TREASURER’S REPORT: Carol Szot had noticed some small discrepancies in a
previous report. She explained them to us and gave us a revised copy. We now have copies of the October report as well as the fourth quarter report and the revised
copy of the 2009 proposed budget.
COMMUNICATIONS and CORRESPONDANCE:
A letter from the Friends of the Library was received thanking the Trustees for their efforts on behalf of the Election Day bake sale.
A similar letter was sent to Terry and the library staff for all their help on behalf of
The Election Day bake sale.
Certificates were received for all the participants of the Sexual Harassment
Workshop.
Free prescription discount cards from Caremark were given to the library. If anyone is interested they can see the cards at the library or call 1-800-321-2652 for more information. The cards cover Rockingham County residents.
UNFINISHED BUSINESS:
The 2009 preliminary budget was discussed. We were all given the proposal to be
presented at the November selectmen’s meeting.
The subject of the default budget was brought up in order for us to be prepared for the possibility of it occurring. During the course of the discussion the subject of the
three educational courses taken by the director, Terry, came up. The discussion revolved around the number of courses Terry was to take in 2008. The tuition for all approved courses is reimbursed to the attendee. The consensus was that the three courses were approved and that Terry would be reimbursed for all three courses.
Marilyn made a motion to reimburse Terry for her 3rd college course. Sally
seconded the motion. A vote was taken and it passed two to one, Marilyn and Sally voting for the motion and Carol against
Terry thanked the Trustees for their positive comments in her evaluations.
The revised Circulation Policy Amendment was reviewed and signed.
The Sexual Harassment Workshop was revisited and all seemed to feel it was a
very helpful workshop.
NEW BUSINESS:
There were three entries in the Patron Comment Box. One young patron suggested
having Christmas lights. Another would like to have books rated for their contents
like movies are rated. And a third patron said nothing needed changing because
the staff and director were wonderful and this patron found the library to be a
pleasant place as well as being a ‘stress free’ place.
The Trustees would like to thank the Book Review Circle for donating a new flag
to the library.
The rug cleaning issue was discussed. Due to the limited monies it was felt that
we could not afford to have them cleaned at this time. Irene Nally suggested
that perhaps the Friends organization might be able to help. Terry offered to
write a letter to the Friends of the Library asking for their assistance.
The Policy and Guidelines for Public Internet Access were discussed. One spelling
error was found by Terry and the items saying, no CHAT rooms or downloads,
will be eliminated. Terry will bring the revised copy of the policy and guidelines to our next meeting in December for final approval and signatures.
The server in the director’s office was making a whirring noise off and on. The repairman came and replaced a fan fixing the problem.
The mural for the E-room discussion has been postponed until the December 10th
meeting.
ADJOURNMENT: 11:20A.M.
Respectfully submitted,
Sally Woodman
Secretary
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