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Bicentennial Committee Minutes 01/21/2009
Date:   Wednesday, January 21, 2009             Time:   7:00 p.m.

Location:       Asa Waters Mansion, The Great Room, 123 Elm Street, Millbury


Committee Members Present

Roger Desrosiers
Paul DiCicco
Jeffrey Dore
Catherine Elliott
Frank Gagliardi
Tish Hayes
William Kane, Sr.
Ronald Marlborough
E. Joseph McKeon
Robert Morton
Joyce Ostrowski
Paul Raffa
Rebecca Rehm
Jamie Rembiszewski
Christopher Sinacola
Carol Vulter
Armand White
Lynn Winston

Guests Present
Edd Cote
Dennis Hill

Committee Members Absent
Marc Auclair
Cynthia Burr
Carole Chiras
Sandra Cristo
Karen Gagliardi
Denise Marlborough
Mary Lou Mulhane
Karen O’Donnell


Agenda Item I - Welcome
7:01 – Bill Kane called the meeting to order and asked everyone to introduce themselves

Agenda Item II - Approval of minutes for January 7, 2009
Motion: Joe McKeon moved to accept the minutes, seconded by Armand White.
Vote: All in favor, none opposed, no discussion.  Motion approved 16-0.  

Agenda Item III - Updates for committee
Sandy Cristo needs to be sworn in.  Chris Sinacola needs to sign the Sexual Harassment form.  

7:05 Jeff Dore arrived.

Agenda Item IV – Old Business
•       Discussion on logos for bicentennial
Went around room to hear comments from everyone.  Asked Paul to use feedback and produce three more logos.   

Motion: Carol Vulter moved to have each person pick two, seconded by Frank Gagliardi.
Discussion: Can we vote for three – no.  
Vote: All in favor, none opposed.  Motion approved 16-0.  

Went around the room and had each person vote for their two favorite logos (of seven options).  Top three: #7 received 13 votes, #2 received 7 votes, #1 received 5 votes.  

•       Press Release prepared by Paul Raffa
Paul Raffa read the press release he prepared, which included a message about saving the date, events and asking everyone in the town to contribute “200 pennies” for seed money.  Paul suggested a press release on the MBC soon and a separate press release on the logo at a later date.  Bill Kane would like the first press release to go out in the next month or two.  We will continue to discuss the content of the press releases and when they should be sent out.  

7:40 p.m. – Roger Desrosiers arrived.

•       Discussion on meeting times, days, sites
Roger Desrosiers is away in February and March; Bill Kane is away February 25 to March 12.  After gathering input from the MBC, Bill said we will continue to meet on Wednesdays at 7:00 p.m. and at the Asa Waters Mansion when possible.  Rob Morton offered the Millbury Savings Bank as a meeting location.  Our next meeting with be Wednesday, February 18 at Asa Waters Mansion, then Wednesday, March 18 at Millbury Savings Bank.  Meetings will try to be kept to a maximum length of two hours.  

•       Discussion of ideas presented by Sutton Tricentennial Committee from last meeting
Motion: Roger Desrosiers moved to delay this discussion until after new business, seconded by Ron Marlborough.
Vote: All in favor, none opposed, no discussion.  Motion approved 18-0.  

8:00 p.m. (approximately) – Joyce Ostrowski and Tish Hayes departed.

Agenda Item V – New Business
•       Establishment of Subcommittees
o       Determination of subcommittees
Roger Desrosiers and Bill Kane talked to town manager about having four major committees – Events, Fundraising, Media/Public Relations and History (History would include education, social organizations, etc.).  They want a chair and co-chair from the MBC for each of these committee, which would then form subcommittees.  Members of these committees and subcommittees do not have to be members of the MBC.  All committee & subcommittee events must be approved by the MBC.  

o       Naming of committee chairs
Media/Public Relations:
Paul Raffa and Chris Sinacola are willing to co-chair.
Ron Marlborough and Armand White are willing to co-chair.  
Paul DiCicco and Rob Morton are willing to co-chair.  Bill Kane said someone from the Lions Club will be a member of the Committee and will support the bicentennial celebrations.  
Bill Kane asked Frank Gagliardi to chair/co-chair.  Frank will gather more information on this Committee before he agrees.  

Motion: Paul DiCicco moved to accept these committees and name chairs/co-chairs at a later date, seconded by Rebecca Rehm.
Vote: All in favor, none opposed, no discussion.  Motion approved 16-0.  

•       Determining executive committee
Bill Kane and Roger Desrosiers said the executive committee will act like a board of directors for the MBC, authorizing payments of funds and meeting as necessary according to the open meeting laws.  It will include the MBC co-chairs, treasurer and clerk as well as one chair/co-chair from each of the four major committees.  
Motion: Ron Marlborough moved to accept this definition of the Executive Committee, seconded by Bill Kane.  
Vote: All in favor, none opposed, no discussion.  Motion approved 16-0.  

8:40 – Carol Vulter departed.

•       Discussion of Time Frame of Celebration
o       January 1, 2013 – December 31, 2013
o       June 11, 2012 – June 11, 2013
o       June 11, 2012 – September 11, 2013
o       Other_________________
Went around room to hear comments from everyone and vote.  June-Sept. received 8 votes; June-June received 2 votes; Jan-Dec received 2 votes.  Bill Kane said events should happen before July 4th and after Labor Day as many people vacation during this time.  Chris Sinacola said people get event fatigue, so it is not advisable to plan more than one year of events.  We will continue to discuss this.  

•       Development of Mission Statement
Lynn Winston volunteered to write a mission statement for the next meeting.  

Agenda Item VI – Discussion of agenda for next meeting
        Continued discussion of logo
        Mission statement
        Discussion/Decision on time frame of celebration
        Discussion on budgeting
        Committee chairs
        Finalize website domain name
Agenda Item VII – Adjournment
Motion: Jeff Dore moved to adjourn at 9:00 p.m., seconded by Armand White.  
Vote: All in favor, none opposed, no discussion.  Motion approved 15-0.  

Press release

Submitted by

Rebecca Rehm
Clerk, Millbury Bicentennial Committee

January 28, 2009