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Draft Minutes: May 19, 2009
Approved: May 26, 2009
NEW TOWN OFFICES COMMITTEE
MEETING MINUTES
May 19, 2009
Members Present: Frank Bowles, Don Metz, Jay Smith, Simon Carr, Michael Woodard, Judy Brotman.
Others Present: Stephen T. Campbell.
The meeting was officially opened at 8:00 am by co-chair Don Metz.
- The minutes of May 5, 2009 were approved.
Steve asked if the Library should be making any special arrangements for Town Offices moving day?
- Monday June 8 is moving day.
- There will be a large moving truck, which will limit parking in the lot.
- No other special arrangements should be necessary.
- The new Town of Lyme sign is completed. Jim Mason made a beautiful reproduction of the original sign, approximately 3 ft. square.
- The best location appears to be next to the garage along High Street.
- A banner should be added with the Town Office and Police Office indicated either at the top or the bottom of the sign.
- Pike House, Private Residence
- Emergency Call Inside
- Handicap Parking
- Timers should be considered for the lights.
- Lighting may be helpful, if not required, for the Lyme sign.
- Plantings are being installed.
- The hedge donated by the Utility Club is in. Simon will send a formal thank you letter.
- The two lilac bushes donated by Barbara Stern are in at the police department entrance walk. Don will send a formal thank you letter.
- Two 15 ft. elm trees will be donated by NH The Beautiful, and delivered later (probably June).
- The meeting room chairs have been delivered and are “in storage” at the new town office building (including the chairs for the Library).
- All but one of the White Boards and Tack Boards are up.
- Locks and keys are a bit of an issue, but Dona and Frank are working to straighten out the problems. Once the requirements are known, the specifics of the “fix” can be addressed.
- The current Library custodian has been hired by the Board of Selectmen to care for the new town offices building.
- The last piece of furniture has been completed – with special thanks to Frank for all his donated expertise, skill and time.
- The phones are working.
- The police department has DSL.
- The “cover box” has been made to protect the outdoor installation of the phone junction box equipment.
- The table tops still need to be finalized. Frank will attend to this today.
- Patty and Dina are organizing the Opening Celebration – scheduled for Tuesday, June 23rd, from 4-7 pm.
- Mike will contact Harper again, attempting to finalize that aspect of the project.
- Striping of the newly paved parking lot will be done by Don and Frank as a temporary striping. Next year, after the final finish paving is done, permanent striping will be done. (The Library has a handicap template form that can be used for the handicap parking spaces.)
- Parking lot lights still have to be finalized, but conduit has been laid.
- Some funds may remain in the project for additional landscaping.
The meeting adjourned at 8:50 am.
Respectfully submitted,
/s/ JLSB
Judith Lee Shelnutt Brotman
Next Meeting: Tuesday, June 2nd, at 8 am, at the new town offices conference room!
(There will be no meeting next week.)
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