Jaffrey Library Trustees - Minutes of Meeting – April 15, 2013
Stephanie Minteer called the meeting to order at 4:35 pm. Also present were Dick Porter, Joan Knight, Karl Putnam, Tammy Cummings, Nancy Clapp, Steve van Houten and Mary Heafy.
The minutes of the March 18, 2013 meeting were approved as written.
Treasurer’s Report
The treasurer’s report covering the period March 18, 2013 through April 15, 2013 was distributed. The current balance is $4,058.97. The report was accepted. The May meeting with Charter Trust May 15 at 4:00pm was confirmed.
Director’s Report
Joan is currently seeking and evaluating bids for the annual cleaning and waxing of the first floor floor. The trustees unanimously approve the transfer of $800 from the Page fund to the Children’s department for use on summer programs.
Joan noted that a new network printer was ordered from Sequoia of Peterborough for $340.
Our final budget has been submitted to the Town Manager.
Joan announced that there would be a coffee on April 17 from 10-2 in celebration of National Library Week.
The trustees were saddened by Joan’s announcement that she was submitting her resignation effective July 15, 2013.
New Business
A special meeting of the trustees was set for April 23 at 6:00 pm to prepare a draft of the job description for the Library Director position, as well as a summary description for advertising use. On May 3 a meeting will be held to give final approval of the J.D. A deadline for receipt of applicant resumes was set for May 15. The trustees will determine by May 17 the list of applicants to be invited for interviews.
The trustees unanimously approved a slate of officers for the coming year as follows: Co-Presidents: Stephanie Minteer and Mary Heafy, Treasurer: Steve van Houten and Secretary: Tammy Cummings.
The current Secretary announced his resignation effective immediately after this meeting.
Next Meeting
The next regular meeting will be held on Wednesday, May 15, 2013 at 4:00 pm beginning with a presentation on our trust funds by Charter Trust. The meeting was adjourned at 5:55 pm.
Richard Porter, Secretary
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